August 11, 2016 — Regular Meeting

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REGULAR MEETING

August 11, 2016

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July Regular Meeting Minutes

Approval of July 14th Special Meeting Minutes

Approval of July 27th Special Meeting Minutes

Approval of Bills to be Paid in August

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval to Sign Agreement to Purchase Real Estate – Liz Nohren
  2. Discussion Regarding Property Located at 124 W. Main – Liz Nohren
  3. Approval of McKinney TIF Resolution and Agreement – Mayor Ruot
  4. Discussion and Possible Action Regarding Property Located at 330 S. Plum – Mayor Ruot
  5. Approval of Annual Audit – Kevin Buckley
  6. Approval of Event Liquor License for Christmas on Main Fund Raiser – Dana Shuster
  7. Approval of Donation to Moweaqua Senior Citizens – Mike Reschke
  8. Approval of Donation to Moweaqua Food Pantry – Mike Reschke
  9. Approval for Christian County Collector to Direct Deposit Real Estate Tax Distributions – Mike Reschke
  10. Approval to Deposit Golf Course Gaming Revenue and Village Portion of Golf Course Gaming Revenue into Golf Course Improvement Account – Mike Reschke
  11. Approval to Purchase Pallet Forks for Kubota – Ramiro Estrada
  12. Approval to Purchase Snow Plow – Ramiro Estrada
  13. Approval to Waive Bid Process for Leaf Vac Purchase – Ramiro Estrada
  14. Approval to Purchase Leaf Vac – Ramiro Estrada
  15. Approval of Generator Maintenance Contract with Cummings Crosspoint – Louis Jordan
  16. Approval of Price Quote from R.E. Pedrotti for Upgrades to Link to Site – Louis Jordan
  17. Approval of Final Payment to Burdick Plumbing for STP Project – Louis Jordan
  18. Approval of Additional Maintenance Work to be Done on Well 20 – Louis Jordan

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Don Henry was absent. Employees present were Louis Jordan, Ramiro Estrada, Lola Allen, Sandi Callison and, Attorney for the Village, Liz Nohren was also present. Others present included Dana Shuster, Ed Broaddus, Kevin Buckley, Peggy Bright and Marabeth Sarver.

Neece made the motion to approve the July Regular Meeting Minutes with corrections, Maynard seconded. Council voting Yes: Neece, Maynard, Lower and Conlin. Abstain: Reschke. No: None.

Maynard made the motion to approve the July 14th Special Meeting Minutes with corrections, Lower seconded. Council voting Yes: Maynard, Lower and Conlin. Abstain: Neece and Reschke. No: None.

Maynard made the motion to approve the July 27th Special Meeting Minutes, Reschke seconded. Council voting Yes: Maynard and Reschke. Abstain: Neece, Lower and Conlin. No: None. Neece, Lower and Conlin were unable to attend the July 27th Special Meeting. Motion not carried due to lack of quorum. Approval of July 27th Special Meeting Minutes will be on the September Regular Meeting Agenda for approval.

Neece made the motion to approve the Bills to be Paid in August with corrections, Maynard seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report, Maynard seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren requested approval to enter into an Agreement to Purchase Real Estate from Dennis Ballinger. The property is located at the corner of W. Madison and N. Main and the purchase price is $12,000.00. Attorney Nohren explained that Ordinance #2016-9 Authorizing the Purchase of Real Property was approved at the July Regular Meeting and the Purchase Agreement is now ready to be signed by both parties. The Village will assume ownership at closing which is scheduled for September 30, 2016. Conlin made the motion to enter into the Real Estate Purchase Agreement with Dennis Ballinger, Lower seconded. Council voting Yes: Maynard, Lower, Reschke and Conlin. No: Neece

Mayor Ruot presented the McKinney TIF Redevelopment Resolution #2016-R3 and Agreement for approval. William McKinney has proposed to build a new car wash in the TIF district consisting of three manual bays and 1 automatic bay. The Developer’s total project cost is approximately $500,000.00. Terms of the agreement state that the Village will reimburse the Developer 50{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of the net TIF revenues generated by the Property for a period of five years not to exceed $10,000.00, or a total of all eligible redevelopment project costs, whichever is less. Maynard made the motion to approve the McKinney TIF Redevelopment Resolution #2016-R3 and Agreement, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot called on Kevin Buckley who was in attendance to present audit findings for fiscal year 2015-2016. Buckley provided a copy for each Council member to review and gave a brief explanation of the contents and recommendations. After discussion, Neece made the motion to approve the Annual Audit as presented including audit adjustments, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Reschke made the motion to approve for the Treasurer to reimburse the Water and Sewer Department fund $10,460.79 per the Tax Levy Audit Adjustment, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Reschke made the motion to approve applying $10,460.77 to the Golf Course outstanding debt per the Tax Levy Audit Adjustment, Maynard seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot called on Dana Shuster who was in attendance representing the Christmas on Main Committee. Shuster requested approval for an event liquor license for September 17th, 2016. Shuster explained that the Christmas on Main Committee is planning a fund raiser and would like to serve sangria. After discussion Lower made the motion to approve the Mayor to issue an event liquor license to the Christmas on Main Committee for September 17th, 2016, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Finance Committee Chairman Mike Reschke requested approval to donate $1,000.00 to the Moweaqua Senior Citizens Program from the Community Relations Fund. Reschke explained that since the Village is no longer donating to the Peace Meal Program that this is another way to contribute to our senior community. After discussion Lower made the motion to approve donating $1,000.00 to the Moweaqua Senior Citizens Program, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Reschke also requested approval to donate to the Moweaqua Ministerial Alliance Food Pantry from the Community Relations Fund. Lower made the motion to approve donating $1,000.00 to the Moweaqua Ministerial Alliance Food Pantry, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Reschke stated that the Christian County Collector is requiring Municipalities to authorize direct deposit of Real Estate Tax Distributions. Reschke requested approval for the Treasurer to sign the form authorizing direct deposit. Neece made the motion to approve authorization of direct deposit of Real Estate Tax Distributions as required by the Christian County Collector, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Reschke stated that the Treasurer has requested that a motion be made to clarify where gaming revenues are to be deposited. After discussion Neece made the motion to approve depositing Golf Course Gaming Revenue and the Village portion of Golf Course Gaming Revenue into the golf Course Improvement Account, Maynard seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Street And Alley Superintendent Ramiro Estrada presented four quotes for forks for the Kubota tractor. Sloan Implements quote was lowest at $824.00. Neece made the motion to approve purchasing forks for the Kubota tractor from Sloan Implement for $824.00, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Estrada presented two quotes for a snow plow for the Street and Alley F-250 pickup. Foremost quote was the lowest at $4,800.00. Reschke made the motion to approve purchasing a snow plow from Foremost for $4,800.00, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Estrada requested approval to waive the bidding process for the purchase of a new leaf vacuum. Lower made the motion to approve waiving the bid process for the purchase of a leaf vacuum, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Estrada presented three quotes for a new leaf vacuum. After discussion regarding which type of vacuum would be the safest and most efficient option Neece made the motion to purchase a GVM Leaf Vacuum for $40,598.75, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Water and Sewer Superintendent Louis Jordan requested approval to pay Cummins Crosspoint $2,275.31 for annual generator maintenance. Cummins Crosspoint will inspect batteries and charger system, fuel system, engine cooling system, intake/exhaust system etc. After discussion, Maynard made the motion to approve paying Cummins Crosspoint $2,275.31 for annual generator maintenance, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Jordan requested approval to pay $2,825.00 to R.E. Pedrotti for replacing the current Link2 Site Flex and Pump 2G modems with 3G modems. The Link2Site upgrade is required. Neece made the motion to approve paying R.E. Pedrotti $2,825.00 for replacement of the Link2Site Flex and Pump 2G modems with 3G modems, Maynard seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Jordan presented the final billing from Burdick Plumbing for the Sewer Treatment Plant Chlorination/Dechlorination Project. Work on this project has been completed and the final bill of $20,178.50 is due. Neece made the motion to approve payment of the final billing from Burdick Plumbing and Heating for completion of the Sewer Treatment Plant Chlorination/Dechlorination Project in the amount of $20,178.50, Reschke seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Jordan explained that additional maintenance work had to be done during the rehab of wells 18, 19 and 20. Brotcke’s original quote for the well rehab was $25,999.00. The quote for additional work to be done at well 20 will cost $2,219.00. Neece made the motion to approve paying Brotcke Well and Pump $2,219.00 for additional work at well 20, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.