August 14, 2012 — Regular Meeting

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REGULAR MEETING

August 14, 2012

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in August

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Kevin Buckley – 2011-2012 Audit
  2. Main Pump Station Rehabilitation Bids – Steve Bainbridge
  3. Drainage Report – Steve Bainbridge
  4. Façade Grant Application – Kim Adamson
  5. Warning Siren Replacement or Repair – Ramiro Estrada
  6. Water Conservation/Restrictions – Larry Burgener
  7. Golf Course Audit Adjustment – Marcia Maynard
  8. Reimburse Water Dept. from General Fund – Marcia Maynard Re: Audit Adjustment
  9. BGM Drainage Report Invoice – Marcia Maynard
  10. Workstation Counter – Mischelle Davis
  11. CAMP Contribution – Mischelle Davis

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Steve Ruot, Dave Little and Bill McDaniel. Larry Burgener arrived shortly after roll call. Employees present were Ramiro Estrada, Louis Jordan, Ed Hanley, Lola Allen and Attorney for the Village, Mike Antoline was also present. Others present included Steve Bainbridge, Mike Reschke, Evelyn Shuster, Evelyn Lowe, Bob & Lonnie Curry, Mike Griffin and Curt Cassidy.

Maynard made the motion to approve the July Regular Meeting Minutes, Ruot seconded. Council voting Yes: Maynard, Henry, Ruot and Little. Abstain: McDaniel. No: None.

Maynard made the motion to approve the Treasurer’s Report, Little seconded. Council voting Yes: Maynard, Henry, Ruot, Little and McDaniel. No: None.

Little made the motion to approve the Bills to be Paid in August with additions, McDaniel seconded. Council voting Yes: Maynard, Henry, Ruot, Little and McDaniel. No: None.

In Committee Reports Mayor Tolly reported for Community Development Director Kim Adamson who is presently on vacation. Mayor Tolly stated that in researching the official minutes from May and June it was concluded that the Façade Grant Program was approved before Stoney Falk paid for the windows in the Side Pocket Pool Room. Therefore, Falks Façade Grant Application should be approved.

Maynard reported for the Water and Sewer Committee that a committee meeting was held on August 11, 2012. The committee recommends raising the bulk water rate, which has not seen an increase for 11 years. The average bulk water rate for surrounding towns is about .96 per 100 gallons. Maynard stated that she would like to see the rate increased from the existing .46 per 100 to .70 per 100 gallons. After discussion Little made the motion to increase the bulk water rate to $1.00 per 100 gallons, Ruot seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: Henry.

Mayor Tolly reported receiving a letter from the Governer stating that nearly $500,000,000.00 has been earmarked for statewide allocations. The letter stated that in October 2012 Moweaqua will receive $8,351.00 in MFT funds.

Mayor Tolly also reported receiving a gift from Zach Manhart who worked for the Village of Moweaqua during summers as a teen. Manhart presented to the Village of Moweaqua a flag that was flown over Afghanistan on the 1st day of July, 2012 in a UH-60L Blackhawk Helicopter during Operation Enduring Freedom. Manhart was the Pilot-in-Command. Mayor Tolly stated that it is a great honor to have received such a symbol of our freedom from a local young man who is serving our Country. The flag, which was also accompanied by a signed picture of the helicopter and double-sided Operation Enduring Freedom medallion will be displayed proudly in it’s new home at the Village Hall.

Street and Alley Superintendent Ramiro Estrada introduced Mike Griffin of Griffin Tower Connection to explain options for the inoperable warning siren. Mr. Griffin explained that without taking the siren down and taking it apart he cannot be certain what is wrong with it. Until he is certain what is wrong with it he cannot give an accurate cost for repair. Griffin provided to Council a list of different options. After discussion Maynard made the motion to have the warning siren replaced with a new one by Griffin Tower Connection for $18,750.00, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

In New Business Mayor Tolly called on Village Engineer Steve Bainbridge to discuss the Main Pump Station Rehabilitation Bids. Bainbridge explained that three bids were received for the Main Pump Station Rehab project on July 31, ranging from $239,333.00 to $285,000.00. Burdick Plumbing and Heating out of Decatur was the low bidder. Bainbridge stated that Burdick Plumbing and Heating has been involved in municipal and industrial construction for several decades and should have the staff and equipment needed to perform the work involved with this project. This project will be paid for from CDAP grant funds. The project budget is $258,600.00 and Burdick’s bid is $19,267.00 below the grant budget. Ruot made the motion to accept the bid of $239,333.00 from Burdick Plumbing and Heating for the Main Street Pump Station Rehabilitation project to be paid for with grant funds, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Bainbridge also presented Council with the completed Drainage Report in pamphlet form. Curtis Cassidy of BGM Engineering assisted in conducting the study, compiling the report and was present to answer questions. The study was initiated in order to understand options for correcting existing flooding problems in the South East of the Village and also preventing further damage with new development. A copy of the report is on file with the Clerk.

Mayor Tolly presented a Façade Grant Application from Stoney Falk. Falk has improved the Side Pocket Pool Room with new windows. Ruot made the motion to approve the Façade Grant Application from Stoney Falk for the Side Pocket Pool Room, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Finance Chairman Marcia Maynard to discuss Audit Journal Entry Adjustments. Maynard explained that due to the recent audit, adjustments to the Water and Sewer Fund and Golf Course Fund must be made as advised by Auditor for the Village, Kevin Buckley. Maynard made the motion to reimburse the Water and Sewer Fund $13,428.06 from the General Fund, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Maynard made the motion to apply the $15,761.43 Golf Course audit adjustment to the Golf Course loan, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Village Clerk Mischelle Davis presented a quote of $553.19 from D. Davis & Son for an office counter top work area. Ruot made the motion to approve the purchase of a counter top from D. Davis & Son for $553.19, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. Abstain: Maynard. No: None.

Davis presented a request from the CAMP Committee for a donation to the sports programs. Maynard made the motion to approve donating $100.00 to the CAMP for sports programs, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Ruot made the motion to adjourn, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.