August 14, 2018–Regular Meeting

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REGULAR MEETING
August 14, 2018
6:30 P.M.

 

Call to Order
Pledge to the Flag
Roll Call

 

CONSENT AGENDA

Approval of July Regular Meeting Minutes
Approval of Bills to be Paid in August
Approval of Treasurer’s Report

 

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

 

NEW BUSINESS

  1. Approval of Duncan Annexation Ordinance #2018-34 – Attorney Flynn
  2. Approval of Barnes Special Use Permit – Dave Little
  3. Approval of Burdick Plumbing & Heating Change Order #8 – Steve Bainbridge
  4. Approval of Burdick Plumbing & Heating Payment Request #18 – Steve Bainbridge
  5. Discussion and Possible Action Regarding Community Relations Donations – Michael Reschke
  • Ministerial Alliance Food Pantry
  • Senior Citizens Program
  1. Approval of Annual Audit Including Audit Adjustments – Kevin Buckley
  2. Discussion and Possible Action Regarding Bluestem Energy Solutions – Jake Griggs
  3. Approval of Tax Levy Ordinance #2018-35 – Attorney Flynn
  4. Approval of Small Wireless Facility Ordinance #2018-36 – Attorney Flynn
  5. Approval of Cable Franchise Fee Ordinance #2018-37 – Attorney Flynn
  6. Review and Possible Action Regarding Street Department Maintenance Building Funding – Michael Reschke
  7. Discussion and Possible Action Regarding Reinvestment of Remaining Street & Alley and Village Hall CD’s – Michael Reschke
  8. Discussion and Possible Action Regarding Haksasila Façade Grant – Dana Shuster
  9. Discussion and Possible Action Regarding Amendment of the No Parking Ordinance – Marcia Maynard
  10. Discussion and Possible Action Regarding Door Locks – Marcia Maynard
  11. Approval for Water Superintendent to Attend the Illinois Potable Water Supply Operators Assn. Conference – Joann Lower / Louis Jordan
  12. Discussion and Possible Action Regarding Hiring Cleaning Service for the Water Treatment Plant Offices – Louis Jordan
  13. Discussion and Possible Action Regarding Profile Fees for Meter Tests – Joann Lower / Louis Jordan
  14. Discussion and Possible Action Regarding Turn on Fees – Joann Lower / Louis Jordan
  15. Executive Session – Mayor Neece
  • Regarding the Appointment, employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee.
  • Pending Litigation
  • Real Estate

Adjourn

______________________________________________________________________________________________________

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, Joann Lower, Michael Reschke and Shawn Conlin.  Employees present were Amy Malone, Louis Jordan, Ramiro Estrada, Chief Maki, Mischelle Davis, Sandi Callison and Attorney for the Village Ross Munsterman was also present.  Others present included Kevin Buckley, Steve Bainbridge, Ellen Gibson, Donna White, Susan Burckhartt, Jake Griggs, Brian & Abby Barnes, Jeff Shoen and Andrea Wafford.

Maynard made the motion to approve the Consent Agenda with additions and corrections, including the July Regular Meeting Minutes (pending investigation of Voudries Auto invoices), Bills to be Paid in August and Treasurer’s Report, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  Abstain: Reschke.  No:  None.

In New Business Attorney Munsterman presented the Duncan Annexation Ordinance #2018-34 for approval.  The property to be annexed is a 310-foot parcel which lies immediately adjacent to the Easterly right of way line at the Route 51 By-Pass and East Main Street.  Maynard made the motion to approve the Duncan Annexation Ordinance #2018-34, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece presented a Special Use Permit Application submitted by Abigail Barnes, DVM.  Barnes has requested the Special Use Permit in order to operate a small animal veterinary clinic/hospital.  The Zoning and Planning Commission voted unanimously to grant the Special Use Permit.  After discussion Lower made the motion to approve the Barnes Special Use Permit, Conlin seconded.  Council voting Yes: Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Engineer for the Village, Steve Bainbridge presented Burdick Plumbing & Heating Change Order #8.  Three changes were made and as a result the total Burdick Plumbing & Heating contract price will be decreased by $9,299.24.  After discussion Plain made the motion to approve Burdick Plumbing & Heating Change Order #8, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Bainbridge then presented Burdick Plumbing & Heating Final Pay Estimate #18 in the amount of $262,334.31 to be paid contingent upon receipt of final documents and work detail.  Lower made the motion to approve Burdick Plumbing & Heating Final Pay Estimate #18 in the amount of $262,334.31, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Finance Committee Chairman Michael Reschke presented Community Relations Donation requests from the Ministerial Alliance Food Pantry and the Senior Citizens Program.  Reschke stated that $1,000.00 has been budgeted for each.  Maynard made the motion to donate $1,000.00 to the Ministerial Alliance Food Pantry and $1,000.00 to the Senior Citizens Program, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Auditor for the Village Kevin Buckley presented the Annual Audit Report and gave a brief explanation of the findings and recommendations.  Reschke made the motion to approve the Annual Audit Report as presented including Tax Levy Audit Adjustments to reimburse the Water & Sewer fund $10,010.44 and application of $10,010.44 to the Golf Course outstanding debt, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Attorney Munsterman presented Tax Levy Ordinance #2018-35.  Council members were provided copies of the Ordinance to review in advance.  Maynard made the motion to approve Tax Levy Ordinance #2018-35, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Attorney Munsteman presented the Small Wireless Facilities Ordinance #2018-36.  Munsterman explained that the State has mandated that Villages enact appropriate regulations and restrictions relative to small wireless facilities.  The purpose is to establish regulations, standards and procedures for the siting and collocation of small wireless facilities on rights-of-way within the Village’s jurisdiction, or outside the rights-of-way on property zoned by the Villlage exclusively for commercial or industrial use, in a manner that is consistent with the Small Wireless Facilities Deployment Act.  After discussion Conlin made the motion to approve the Small Wireless Facilities Act Ordinance #2018-36, Maynard seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reshcke and Conlin.  No:  None.

Attorney Munsterman presented the NewWave Cable Franchise Agreement Ordinance #2018-37.  NewWave is requiring Villages to pass an Ordinance addressing the payment of cable television franchise fees in order to collect said fees.  The Ordinance states that NewWave will pay an annual service provider fee to the Village in an amount equal to 5% of annual gross revenues derived from the provision of cable or video service to households located within the Village.  After discussion Maynard made the motion to approve NewWave Cable Franchise Agreement Ordinance #2018-37, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Finance Committee Chairman Michael Reschke presented his recommendations for amending the funding sources of the Street & Alley Maintenance Building.  Partial funds from maturing CD’s will be used and the remaining funds from those CD’s will be rolled over into new CD’s.  After review and discussion Maynard made the motion to approve the amended Street & Alley Maintenance Shed Funding Sources, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

After review and discussion Shuster made the motion to approve reinvestment of remaining CD funds as recommended by Reschke, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Shuster requested that Sounthone Haksasila be given an extension for completing the work to be done for his Façade Grant.  After discussion Maynard made the motion to approve a one-time extension for the Haksasila Façade Grant which will end November 13, 2018, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard requested approval to amend the “No Parking” Ordinance by removing “No Parking” zones in the area of South Main and Lake Streets.  The zones were created initially due to an automotive business being operated in the residential area.  The business is no longer being operated from the residence and so the “No Parking” zones are not necessary.  Maynard made the motion to amend the current “No Parking” Ordinance by removing No Parking zones related to South Main Street and Lake Street, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Water & Sewer Superintendent Louis Jordan requested approval to attend the Illinois Potable Water Supply Operators Association Conference September 12th through 14th.  After discussion Conlin made the motion approving Jordan and  guests to attend the Illinois Potable Water Supply Operators Association Conference September 12th through 14th, including meal and hotel, not to exceed $1,000.00, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Jordan requested approval to hire Lynette Dehority and Jen Schinzler to clean the new Water Treatment Plant Offices every other week.  Cost for cleaning each time will be $40.00.  Reschke made the motion to approve hiring cleaning services for $40.00 every other week, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Jordan requested approval to charge a $50.00 fee for all meter tests requested by a water customer.  It is becoming a more common request and conducting the test is time consuming.  After discussion Maynard made the motion to approve charging a fee of $50.00 for meter tests requested by customers, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Jordan requested approval to charge a $25.00 turn on fee to property owners that call to have their water shut off at the meter because they have no shut off valve inside the home.  Jordan stated that the fee could be waived if the owner installs their own valve inside the home.  Maynard made the motion to approve charging a $25.00 turn on fee to property owners that have no shut off valve inside the home and waiving the fee at the discretion of the Water Superintendent if the owner installs a shut off valve inside the home, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Shuster made the motion to enter Executive Session regarding the appointment, employment, compensation, discipline, performance or dismissal of a specific employee, pending litigation and/or real estate, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard made the motion to end Executive Session, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.   Plain made the motion to adjourn, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Minutes Approved 9/11/2018