December 12, 2006 — Regular Meeting

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REGULAR MEETING

December 12, 2006

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of November Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in December

Mayor’s Report

Attorney Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Opening of Remodel Bids – Steve Ruot
  2. Community Development Loans – Ed Heck
  3. DMJ Variance – Paul Bollhorst
  4. Intergovernmental Agreement – Mike Antoline
  5. Generator Purchase – Louis Jordan
  6. Water Softener Purchase – Louis Jordan
  7. Children’s Toy Depot – Mischelle Davis
  8. Golden Prairie News Christmas ad – Mischelle Davis

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Louis Jordan, Lola Allen, Paul Bollhorst, Boomer Neece, Officer Maynard, Mischelle Davis and Attorney for the Village, Mike Antoline was also present. Others attending included Ed Heck, Larry Minott, Mike Reschke, Troy Denton, Angie Knight, T.J.Gorden, Janie Wise, Marcia Maynard, Barb Davis, Wayne Noland, Brent Jostes, Dave Boyd and John Craig.

Thomas made the motion to approve the minutes of the November Regular Meeting, Weakly seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

King made the motion to approve the Treasurer’s Report, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Thomas made the motion to approve the Bills to be Paid in December with additions made by the Clerk, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly.

Mayor Lowe reports that due to the efforts of our Police Department the pet licensing program is coming along nicely. Mayor Lowe then went on to thank Street and Alley Superintendent Boomer Neece and Water and Sewer Superintendent Louis Jordan for their hard work during the ice storm. They worked long arduous hours in order to clean up the Village of fallen tree debris and to keep the Village supplied with water. Mayor Lowe stated that their efforts are much appreciated.

Mayor Lowe called on T.J. Gorden who was in attendance to speak about the Peace Meal Program. Mr. Gorden states that 18 to 19 meals per day are delivered to home bound senior citizens within the Village. Another 12 to 15 seniors attend dinner at the Legion Hall daily. People 60 years of age or older are welcome to participate in the Peace Meal program. The meals are catered by Hog Trough Too and served by Arnetta Neimuth. Donations to the program are used to help pay the utilities at the Legion Hall and purchase cleaning supplies and treats for the Seniors. Gorden also states that volunteers are needed to deliver meals one day per week which takes about 1 hour. Anyone interested can contact Linda Coffman. Mr. Gorden asked if Council would be willing to support the Peace Meal Program again this year with a donation. Mayor Lowe stated that $2,500.00 has been budgeted for the program. Weakly made the motion to donate $2,500.00 to the Peace Meal program, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

In Mayor Lowe’s report she inquired of Council if she is to just appoint zoning members or request approval before speaking to those who she would like to appoint. Attorney Mike Antoline stated that Zoning Administrator Paul Bollhorst has faxed a copy of the Zoning Appointment Ordinance to him. Antoline informs Council that Zoning Board Members are to be appointed for specific term lengths which is something he thinks Council has not done in past years. He is under the impression that they are being reappointed annually. Mayor Lowe stated that the Clerk has a list of Zoning Appointment dates and believes the Ordinance has been followed correctly. Attorney Antoline explains that when the Ordinance was originally adopted there was a different term length for each member so that new member terms would be staggered thereafter. A newly appointed member will finish out the term of the member who is being replaced in order to keep the staggered schedule. Mayor Lowe agreed and then asked if an Executive Session should be called in order to request Council approval to discuss the new appointments. Antoline agreed that an Executive Session would be in order.

In Attorney Antolines report he presented Ordinance #12-12-2006-1, an Intergovernmental Agreement between the Village of Moweaqua, Shelby, Christian and Macon Counties. Mahone made the motion to approve Ordinance #12-12-2006-1, Weakly seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None. Antoline explains that this is a standard agreement for mutual aid between Police Departments.

Attorney Antoline updated Council on the tax reimbursement project with a brief power point presentation. In the presentation Antoline explained the steps he took in compiling his information and calculating the refunds. No taxes were collected in Christian County for this bond issue. The bulk of the refunds have been mailed. Antoline expressed his appreciation for the helpfulness of Twilla Weakly and her staff at the Shelby County Treasurer’s Office for making this process run smoothly.

Building and Grounds Committee Co-Chairman Howard Wise reports that the remodeling grant application is still being processed.

Police Committee Chairman Steve Ruot reports that the new Police Department squad car is now in use.

Health and Safety Committee Chairman Jim Mahone thanked everyone involved in the tax refund process and also the Street & Alley and Water & Sewer Departments for their long hours and hard work during the ice storm.

Building and Grounds Committee Co-Chairman Steve Ruot presented three bids for the remodeling project. J.P. Construction bid $20,645.00, DMJ Construction bid $20,935.49 and J.J. Swartz & Co. bid $29,885.00. Ruot stated that the bids would be reviewed and decided upon at a later date.

In Public Participation Angie Knight was in attendance with a question regarding the property she owns with her husband at 116 W. Main. After discussion, Attorney Antoline suggested that Knight have her Attorney contact him.

Next in New Business Community Development Loan Chairman Ed Heck was in attendance to present two loan applications. Troy Denton has requested $30,000.00 to purchase the Raynor Garage Door Business from DMJ. Terms of the loan are $215.00 per month for 15 years. Cindy Denton who already has a loan for her antique shop has requested a second loan in the amount of $27,200.00 to start a restaurant called “Mama Cindy’s Pizza.” Terms of the loan are $269.00 per month for 10 years. After discussion, King made the motion to accept the Community Development Committees recommendation to loan Troy Denton $30,000.00 for 15 years to purchase Raynor Doors and More from DMJ and Cindy Denton $27,000.00 for 10 years to start a new pizza restaurant, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe called on Zoning Administrator Paul Bollhorst to present a Variance application from DMJ. DMJ is requesting permission to construct oil and chip streets in their subdivision rather than concrete and ditches rather than curb and gutter. Bollhorst reports the Zoning Committee voted in favor of the Variance. Mahone made the motion to accept the Zoning Committees recommendation to approve a Variance for DMJ, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe called on Water and Sewer Superintendent Louis Jordan to speak to Council about purchasing a generator. Jordan informed Council of all the problems he dealt with during the ice storm. Jordan has requested a quote from Cummins Crosspoint, LLC. for informational purposes. He states that if Council decides a generator should be purchased bids will have to be obtained. Jordan informs Council that there is already a generator at the water treatment plant that could be operational with about $750.00 worth of repairs. Kevin Wiseman has looked at it and is willing to fix the oil and gas leaks. A much larger generator is needed to get water from the well fields to town though. Mahone made the motion to give Jordan permission to obtain bids for a generator, Thomas seconded. Council voting Yes: King, Wise, Thomas, Rout, Mahone and Weakly. No: None. Council was in agreement that the generator at the water treatment plant should also be repaired.

Jordan also requested approval for payment to Stiners Plumbing for replacing the water softener on the fluoride saturator. The cost came to $879.60. Mahone made the motion to approve payment to Stiners Plumbing for water softener replacement in the amount of $879.60, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Village Clerk, Mischelle Davis presented a request from the Children’s Toy Depot which for several years has depended on donations to enable the purchase of Christmas gifts for needy children. Wise made the motion to donate $150.00 to the Toy Depot, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Golden Prairie News has asked if the Village of Moweaqua is interested in running their annual Christmas ad again this year. Cost of the ad is $90.00. Mahone made the motion to run the annual Christmas ad, Weakly seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mahone made the motion to adjourn at 8:15, King seconded.