December 9, 2008 — Regular Meeting

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REGULAR MEETING

December 9, 2008

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of November Regular Meeting Minutes

Approval of November Special Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in December

Mayor’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Community Development Loans – Ed Heck
    1. Weakly Treasures & Antiques
    2. Hog Trough Too
  2. Peace Meal – Mayor Lowe
  3. Minott Variance – Paul Bollhorst
  4. Lower Variance – Paul Bollhorst
  5. Parking Ordinance – Mike Antoline
  6. Bond Levy Abatement Ordinance – Mike Antoline
  7. Children’s Toy Depot – Mischelle Davis
  8. Zoning Board Appointment – Mayor Lowe

OLD BUSINESS

  1. Street Dedication – Mike Antoline

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Paul Bollhorst, Officer Maynard, Louis Jordan, Lola Allen, Chief McLearin and, Attorney for the Village, Mike Antoline was also present. Others attending included Ed Heck, Steve Hooper, Joann Lower, Marcia Maynard, Janie Wise, Angie Knight, Larry Morrell, Dave Boyd, T.J. Gorden, Wayne Nolan, Ron Smull, Timi Kaufman and Don Whitlow.

Mayor Lowe announced that the agenda would not be followed as listed in order for Attorney Antoline to leave immediately following his report and passage of presented ordinances.

Attorney Antoline thanked Mayor Lowe and began his report stating that he has requested from Vista Securities their “Entry of Appearance” which will serve as a disclaimer of liability and consent to demolish. A court ordered consent to demolish will be obtained fairly quickly after receipt of the “Entry of Appearance” from Vista.

Antoline also reported that he should have a Deed of Dedication for the Bohlen property in hand by the next regular meeting. An Ordinance accepting the Deed of Dedication will need to be approved also.

Antoline presented Annual Abatement Ordinance #12/09/08-1. Reschke made the motion to approve Ordinance #12/09/08-1, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Antoline presented “No Parking Zones” Ordinance #12/09/08-2 establishing no parking zones on select portions of North Main. Wise made the motion to approve Ordinance #12/09/08-2, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the minutes of the November Regular Meeting, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Treasurers Report, Reschke seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Bills to be Paid in December including the bill from Universal Mechanical for the water main pigging project presented by Water and Sewer Superintendent Louis Jordan, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe informed Council that the Village would be paying an installment to Jacob and Associates for TIF Consulting which was approved when the contract was accepted. The installment amount is $16,508.11.

Mayor Lowe requested that the lighting in the Village Hall meeting room be replaced. For quite some time the lights have flickered on and off and at times will not come on at all. After speaking with the Street & Alley Superintendent and the Water & Sewer Superintendent it was determined that replacing the fixtures would be as cost efficient as repairing them. It was agreed that prices for the project be obtained. Mahone made the motion to turn over the lighting project to the Building and Grounds Committee, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

In Committee Reports Wise informed Council that the recycling box may need to be supervised in an effort to get people to place items in the box correctly and not just throw them haphazardly. People are not following the guidelines and expecting the Village employees to do what should have already been done before depositing their recyclables, such as breaking down boxes, etc.

Jordan informed Council that well 20 is in a serious state of disrepair. Jordan has called Layne Western to investigate the problem and they have temporarily provided a submersible pump to be used until repair can be made. Jordan will report on the status of the well at the next regular meeting.

Mayor Lowe called on Ed Heck of Ayars State Bank to present a Revolving Loan Fund request. Connie Weakly has requested $22,500.00 to be used towards starting a new antique business. The Community Development Committee has met and voted in favor of granting the loan. A detailed description of the loan agreement is on file with the Clerk. Mahone made the motion to approve loaning Connie Weakly $22,500.00 from the Community Development Fund to start an antique business, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Heck also presented a Revolving Loan Request from Todd and Angie Knight. The Knights have requested $12,000.00 to be used towards renovations and equipment at the Hog Trough Too restaurant. The Committee voted in favor of granting the loan. A detailed description of the loan agreement is on file with the Clerk. Reschke made the motion to approve loaning Todd and Angie Knight $12,000.00 from the Community Development Fund, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe called on Wayne Nolan who was in attendance representing Peace Meal. Mr. Nolan thanked the Village for their past contributions and requested their sponsorship again this year. The program makes 7 deliveries and serves 12 to 14 at the Legion Hall daily. Mahone made the motion to donate $2,500.00 to Peace Meal, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Zoning Administrator Paul Bollhorst presented a request for Variance from B.J. Minott. Minott has requested approval to construct a garage at #3 Hunter Ct. 1 foot from the West property line rather than 25 feet and 1 foot from the South property line rather than 10 feet. All present at the Zoning Board of Appeals meeting voted unanimously in favor of granting the Variance. Mahone made the motion to approve the variance for B.J. Minott, King seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Bollhorst also presented a request for Variance from Merlin and Joann Lower. Lower’s have requested approval to construct an addition onto their existing detached garage located at #4 Allen Dr. The addition will be constructed 2 feet from the East property line rather than 7 ½ feet. All those present at the Zoning Board of Appeals meeting voted unanimously in favor of granting the Variance. Mahone made the motion to approve the variance for Merlin and Joann Lower, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

The Clerk inquired of Council if they would like to consider supporting the Ambulance Service. The annual subscription notice has been received. New membership cost is $60.00. After discussion Mahone made the motion to pay membership dues to the Community Ambulance Service, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

The Clerk inquired of Council if they would like to make an additional donation to the Toy Depot. The Police Department already donates $125.00 each year. Jordan stated that he could afford a $125.00 donation from his Community Relations fund. After discussion Reschke made the motion to donate $125.00 to the Children’s Toy Depot from the Water and Sewer Community Relations, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Ending New Business Mayor Lowe requested approval to appoint Joanne Lower to the Zoning Board. One member has resigned. Thomas made the motion to approve the appointment of Joann Lower, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe requested a motion to adjourn if there was no further business to come before Council. Thomas made the motion to adjourn, Wise seconded.