February 12, 2019–Regular Meeting

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Call to Order
Pledge to the Flag               Roll Call

CONSENT AGENDA
Approval of January Regular Meeting Minutes
Approval of Bills to be Paid in February Approval of Treasurer’s Report
Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

NEW BUSINESS
1. Discussion and Possible Action Regarding Facade Grant Application Submitted By Abigail Barnes- Mayor Neece
2. Discussion and Possible Action Regarding Resolution/Ordinance for Abigail
Barnes/Barnes Animal Hospital Redevelopment Project
3. Discussion and Possible Action to Reimburse General Fund for Facade Grants from TIF Funds- Michael Reschke
4. Approval of Legacy Grain Rezoning Ordinance #2019-03-Mischelle Davis
5. Approval of Legacy Grain Rezoning Ordinance #219-04-Mischelle Davis
6. Approval of Amended Salary Ordinance #2019-02- Mischelle Davis
7. Approval of Evaluation Form- Shawn Conlin
8. Discussion and Possible Action Regarding BCH Annexation- Mayor Neece
9. Discussion and Possible Action Regarding Purchase of Replacement
Grounds keeping Equipment for the Golf Course – J.D. Malone
10. Discussion and Possible Action Regarding Full Time Seasonal Employee at Golf Course Club House- J.D. Malone
11. Discussion Possible Action Regarding Hiring Full Time Employee for Street Department. — Shawn Conlin
12. Discussion and Possible Action Regarding Hiring a 3rd Full Time Police Officer- Shawn Conlin
13. Discussion and Possible Action Regarding Purchase Replacement Pump for the
High School Lift Station-Vandervanter Engineering- J.D. Malone
14. Discussion and Possible Action Regarding Approval of Tank Inspection with Pittsburgh Paint and Tower and Cancellation of Previously Approved Contract with Liquid Engineering Corp- J.D. Malone
15. Approve Membership Dues for 15 County Water- Louis Jordan
16. Discussion and Possible Action Regarding Sign for Municipal Parking Lot- Marcia Maynard
17. Discussion and Possible Action Regarding Attic Insulation- Marcia Maynard
18. A.C.T.S. Proposal-Brandon Rarick
19. Discussion and Possible Action Regarding Moweaqua Pow Wow Donation- Mayor
Neece.
20. Executive Session-Mayor Neece
(a) Regarding the Appointment, Employment, Compensation, Discipline, Performance or dismissal of a Specific Employee
(b) Pending Litigation
(c) Real Estate
Adjourn
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REGULAR MEETING

February 12, 2019

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, J.D. Malone, Michael Reschke and Shawn Conlin. Employees present were Ramiro Estrada, Louis Jordan, Chief Maki, Officer Jones, Mike Jenkins, Beth Hawn, Brad Burgener, Mischelle Davis and Attorney for the Village Ed Flynn was also present. Others present included, Mike Snyder, Sharon Carlson, Kenny & Linda Long, Ellen Gibson, Josh Whitney, Sean Hays, Jim Jordan, Matt Cox, Donna White, Heather Bright, Joann Lower, Brookie Spa and Abigail Barnes.

Conlin made the motion to approve the Consent Agenda with additions and corrections, including the January Regular Meeting Minutes, Bills to be Paid in February and Treasurer’s Report, Malone seconded. Council voting Yes: Plain, Shuster, Maynard, Malone Reschke and Conlin. No: None.

Mayor Neece presented a Façade Grant Application from Abigail Barnes for her property located at 121 W. Main. The property will be used for Barnes Veterinary Services.  Proposed improvements include painting, new exterior doors, windows, shutters, exterior lighting, landscaping and improvements for ADA compliance.  After discussion, Maynard made the motion to approve Abigail Barnes Façade Grant Application for 121 W. Main, up to the maximum reimbursement of $2,000.00, Conlin seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Mayor Neece presented Barnes Animal Hospital Resolution #2019-R1 and TIF Agreement for approval.  TIF Consultant, Keith Moran, has been consulting with Abigail and states that the Animal Hospital will be a full-service small animal clinic and will provide a variety of animal health care services to Moweaqua and the surrounding communities. Services will range from preventative or wellness care including patient and sick examinations, vaccinations, parasite testing and micro chipping. Surgical services including spays, neuters and lump removals will also be provided. The hospital will be equipped to perform all sorts of diagnostic testing and will also have an on-site pharmacy and preventative products as well. After discussion, Maynard made the motion to approve the Barnes animal Hospital Resolution #2019-R1 and TIF Agreement, Malone seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Finance Committee Chairman Michael Reschke stated that when the Façade Grant Program was initially started funds were taken from General Fund to reimburse for approved applications. The reason for taking the funds from the General Fund is not clear. Reimbursements should have been taken from TIF Funds. The program began in 2012 and $12,351.76 has been reimbursed for the grants using General Fund. After discussion, Conlin made the motion to approve reimbursing General Fund $12,351.76 from TIF Funds for Façade Grants approved from 2012 through 2019, Reschke seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Village Clerk Mischelle Davis presented Legacy Grain Rezoning Ordinance #2019-03.  The Village of Moweaqua Zoning and Planning Commission met and voted unanimously in favor of granting the rezoning for Legacy Grain.  Legacy Grain has requested approval to rezone property located at 104 W. South from a B-1 Central Business zone to an I-1 Industrial zone. The Industrial zone will better serve the grain elevators’ needs and be in keeping with what the rest of their property is zoned.  104 W. South lies adjacent to property already owned by Legacy Grain and whether-or-not Legacy purchases it depends on the approval of the rezoning. After review and discussion, Malone made the motion to approve Legacy Grain Rezoning Ordinance #2019-03, Plain seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Davis presented Legacy Grain Rezoning Ordinance #2019-04. The Village of Moweaqua Zoning and Planning Commission met and voted unanimously in favor granting the rezoning for Legacy Grain. Legacy Grain has requested approval to rezone property located at 108 W. South from a B-1 Central Business zone to an I-1 Industrial zone. 108 W. South is contiguous to 104 W. South. After discussion, Shuster made the motion to approve Legacy Grain Rezoning Ordinance #2019-04, Malone seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Davis presented Ordinance #2019-02 Amending the Commencement Date of the New Salaries for the Village Officials. The amendment states that commencement of the salary for the newly elected Mayor will be May, 2021 which is the beginning of the fiscal year rather than April, 2021. It also states that commencement of the salaries for newly elected trustees will be May, 2019 rather than April.  Conlin made the motion to approve Amended Salaries Ordinance #2019-02, Malone seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Personnel Committee Chairman Shawn Conlin presented a revised Employee Review form to be utilized during the upcoming Employee evaluations. After review, Plain made the motion to approve the revised Employee Review form, Conlin seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Golf Committeeman J.D. Malone presented a quote from Futures Golf Equipment for several pieces of used golf course maintenance equipment.  Malone stated that the Golf Board would like to secure a five-year loan in the amount of $86,500.00 and utilize the Business District Tax Fund for paying said loan. A copy of the itemized quote is on file with the Clerk. The total package cost is $86,500. The Golf Course has equipment with a trade in value of $1,000.00 which brings the total down to $85,500.00. The Golf Course will be required to submit a down payment/deposit of $25,000.00.00 and $60,500.00 will be due upon delivery of the equipment. After discussion Conlin made the motion to approve obtaining a loan for the purchase of five pieces of Golf Course Groundskeeping Equipment from Futures Golf Equipment in the amount of $85,500.00 using Business District Tax Funds, Plain seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Conlin made the motion to table agenda item #11 “Discussion and Possible Action Regarding Hiring a Full Time Employee for the Street and Alley Department” until the next Regular or Special Meeting, Shuster seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Reschke made the motion to table agenda item #12 “Discussion and Possible Action Regarding Hiring a 3rd Full Time Police Officer” until the next Regular or Special Meeting, Shuster seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Water and Sewer Committee Chairman J.D. Malone stated that there are problems with the high school lift station. Malone explained that there must be two pumps running at this station at all times and that a spare pump is needed for when one goes down and needs repaired. Malone presented a quote of $7,279.00 from Vandevanter Engineering for a spare pump.  After discussion Malone made the motion to approve the quote of $7,279.00 for a spare pump for use at the high school lift station, Reschke seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Malone stated that the quote of $2,675.00 from Liquid Engineering for inspection of the water tower and ground storage water tank, approved at the November Regular Meeting, should be cancelled because it did not include prevailing wage rates.  Maynard made the motion to approve cancellation of the quote from Liquid Engineering in the amount of $2,675.00, Shuster seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Malone presented a quote of $2,150.00 from Pittsburg Tank & Tower Group for inspection of the water tower and ground storage water tank.  Malone stated that Prevailing wage is included in the quote from Pittsburg Tank & Tower. After discussion Malone made the motion to approve the quote of $2,150.00 from Pittsburg Tank & Tower Group for inspection of the water tower and ground storage water tank, Shuster seconded. Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Water and Sewer Superintendent Louis Jordan requested approval to pay membership dues to 15 County Water Supply Operators Association. The cost per person is $15.00 and Jordan will pay dues for himself, Estrada and Himes. Shuster made the motion to pay $15.00 dues x 3 to 15 County Water Supply Operators Association, Reschke seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Maynard presented a proposal of $2,314.00 from Jason Durbin for spraying foam insulation in the attic of Village Hall.  Listed separately on the proposal was $2,427.00 for blowing R19 fiberglass into the attic to bring up to Illinois code of R-49. After discussion Shuster made the motion to approve the proposal from Jason Durbin for insulating the Village Hall attic with foam and blown in insulation for a total cost of $4,741.00 to be paid from TIF funds, Plain seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Mayor Neece presented a donation request from Cinda Villanueva for the Children’s Time at the 2019 Annual POW WOW. Villanueva stated that she was able to book an exotic animal group for $348.00 and asked if the Village would consider sponsoring this event. After discussion Conlin made the motion to donate $348.00 to the 2019 Annual POW WOW Children’s Time Exotic Animal Group, Malone seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Reschke made the motion to enter Executive Session Regarding the Appointment, Employment, Compensation Discipline, Performance or Dismissal of a Specific Employee, Pending Litigation and/or Real Estate, Malone seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Conlin made the motion to end Executive Session, Malone seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. No: None.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council. Plain made the motion to adjourn, Maynard seconded. Council voting Yes: Plain, Shuster, Maynard, Malone, Reschke and Conlin. NO: None.