January 10, 2012 — Regular Meeting

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REGULAR MEETING

January 10, 2012

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of December Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in January

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Peace Meal – Peace Meal Representative
  2. Approval of TIF Payout to DMJ – Mayor Tolly
  3. Approval of TIF Payout to Westmore Equities – Mayor Tolly
  4. Ordinance Approving Redevelopment Agreement Norsen / 229 W. Madison – Mike Antoline
  5. Ratification of Ordinance 12/13/2011-2 Approving Rezoning Property / Curry – Mike Antoline
  6. Ordinance Regarding Water and Sewer Rate Corrections – Mike Antoline
  7. Leaf Vac Repair or New Purchase – Ramiro Estrada
  8. Sidewalk Repair – Ramiro Estrada
  9. Storm Tile Easement – Louis Jordan
  10. Design Grant Engineering / Sewer Treatment Plant, Hight Dr. Lift Station – Louis Jordan
  11. Illinois Rural Water Association Conference and Hotel – Louis Jordan

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll call was answered by Marcia Maynard, Don Henry, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Louis Jordan, Rob Maynard, Brian Wade, Ramiro Estrada, Lola Allen, Kim Adamson and Attorney for the Village, Mike Antoline was also present. Others present included Mike Reschke, Bob and Loni Curry, Joann Lower, Don Whitlow, Jack Crafton and Wayne Nolan.

McDaniel made the motion to approve the minutes of the December Regular Meeting, Little seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. Abstain: Maynard. No: None.

Burgener made the motion to approve the Treasurer’s Report, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Little made the motion to approve the Bills to be Paid in January with corrections, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

In Committee Reports Maynard stated that the resident at 110 E. Cherry will be contacted about the building materials debris that has been stacked beside the garage.

Burgener reported for the Police Committee that Attorney Antoline spoke to Officer Shaun Campbell of the Blue Mound Police Department at a recent meeting. Officer Campbell stated that our Police Chief, Rob Maynard is highly regarded throughout the law enforcement community in Central Illinois. Burgener commended Chief Maynard for his good rapport with neighboring communities.

Ruot reported that a Street and Alley Committee meeting had been held. The Committee recommends approving Rahn Equipments quote of $1,628.14 for repairing the leaf vacuum. Ruot made the motion to approve Rahn Equipments quote of $1,628.14 for repair of the leaf vacuum, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Also discussed at the Street and Alley Committee meeting was the condition of a portion of sidewalk North of the Dewitt Savings Bank. Mayor Tolly reported receiving a complaint that it is uneven and poses a tripping hazard. Street and Alley Superintendent recommended temporarily leveling the walk and then replacing it entirely in the spring. Ruot made the motion to temporarily level the walk and replace in the spring, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Ruot stated that at the committee meeting, tile work in regards to the Heritage Woods Subdivision, was also discussed. Ruot called on Water and Sewer Superintendent Louis Jordan to explain plans for improving existing drainage and accommodating the new subdivision. Jordan provided a brief description and also a diagram for council members to review. Jordan stated that easements will have to be obtained before moving forward.

Chief Maynard reported that the active shooter training that was held at CAM High School on January 2nd was an outstanding day of training. Maynard stated that 25 officers from 8 different departments, 15 teachers from Okaw Valley School District and 15 Shelbyville high school students all took part. The Illinois State Police Department District 10 provided the training at no cost to the Village of Moweaqua. Maynard reported that the training is designed to be as realistic as possible and all who participated worked very hard.

Chief Maynard stated that all Village employees and Council members are expected to complete the ICS 100 and 700 training courses by the March Regular Meeting in order to be NIMS compliant. Being compliant enables the Village to receive federal funding much more quickly in the event of a major disaster.

Chief Maynard has been approached by some of the downtown business owners concerning two hour parking. Maynard stated that he will post a notice informing citizens that by the end of January, two hour parking will be regularly enforced.

Mayor Tolly called on Kim Adamson to report for Community Development. Adamson stated that the website is finished and has now gone live and that she will have a news release published to inform the public that the website is available. Adamson also stated that she is still working with Rick Norsen on the Heritage Woods development and recommended that further discussion take place in executive session. Adamson reported that she has also been researching grant funding for the Golf Course. Adamson advised Council members to contact her if they have further questions and she would be glad to provide details.

Attorney Antoline presented Ordinance 01/10/2012-1 Approving and Authorizing a Tax Increment Financing Redevelopment Agreement between the Village of Moweaqua and Richard Norsen Properties. Attorney Antoline stated that this is an acceptable standard agreement that was drafted by Keith Moran. Maynard made the motion to approve Ordinance 01/10/2012-1, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Ordinance 01/10/2012-2 Ratifying Ordinance 12/13/2011-2 Approving a Zoning Map Amendment. Ruot made the motion to approve Ordinance 01/10/2012-2, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Ordinance 01/10/2012-3 Amending Water Rates. After a brief explanation of the corrections by Attorney Antoline, McDaniel made the motion to approve Ordinance 01/10/2012-3, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Jack Crafton who was in attendance with Wayne Nolan representing the Peace Meal program. Mr. Crafton began by thanking the Village of Moweaqua for supporting the Peace Meal program for so many years. Crafton went on to say that the State has cut the program down to three days per week. Monday, Tuesday and Thursday. Anywhere from 5 to 7 meals are delivered and 10 to 16 folks are served at the American Legion on those days. Maynard made the motion to donate the amount budgeted for the Peace Meal program, $3,500.00, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly presented a memo from TIF Consultant Keith Moran requesting TIF rebate payment approval in the amount of $3,808.08 to DMJ Construction. Maynard made the motion to approve TIF rebate payment to DMJ Construction in the amount of $3,808.08, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly presented a memo from TIF Consultant Keith Moran requesting TIF rebate payment approval in the amount of $141.50 to Westmore Equities. Ruot made the motion to approve TIF rebate payment to Westmore Equities in the amount of $141.50, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Water and Sewer Superintendent Louis Jordan to discuss grant projects. Jordan informed council that the Design and Engineering Grant that was applied for has been denied, however, the CDAP Public Infrastructure Grant that was applied for has been awarded in the amount of $240,000.00. The work that was to be done with the Design and Engineering grant funds will be done with the CDAP grant funds instead. The next step is to meet with Village Engineer Steve Bainbridge to draw up the plans for repairing the Hight Drive Lift Station.

Jordan requested approval to attend the Illinois Rural Water Association Conference and also for accommodations for two nights. Three will attend the conference February 21st – 23rd. Cost of the conference is $450.00 and the room will be approximately $160.00. Maynard made the motion to approve the cost of $450.00 for three to attend the Illinois Rural Water Conference and $160.00 plus fees for accommodations, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested a motion to enter Executive Session if there was no further business to come before council.

Burgener made the motion to enter Executive Session to discuss Contract Compensation, the Norsen Agreement and Potential Litigation Condemnation, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Ruot made the motion to end Executive Session, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.