January 12, 2016 — Regular Meeting

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REGULAR MEETING

January 12, 2016

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of December Special Meeting Minutes

Approval of December Regular Meeting Minutes

Approval of Bills to be Paid in January

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval for Ameren to Install Gas Service at New Water Plant – Steve Bainbridge
  2. Review and Approval of Mobile Home Ordinance #2016-1 – Liz Nohren
  3. Approval to Add Language to Building Permit Instruction Page – Mayor Ruot
  4. Discussion/Action Regarding Police Department Staffing – Chief Maynard
  5. Approval of Active 911 Text Alert – Chief Maynard
  6. Approval to Attend Firearms Instructor Class – Chief Maynard
  7. Approval to Amend Solicitors Ordinance – Chief Maynard
  8. Approval of Legacy Grain Resolution – Mayor Ruot
  9. Approval of TIF Reimbursements – Mayor Ruot
  10. Approval to Deposit Golf and Village Gaming Proceeds to Golf Course Improvements Account – Mike Reschke
  11. Approval of Shore Wall Payment Plan – Mike Reschke

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Officer Lamb, Ramiro Estrada, Louis Jordan, Ed Hanley and Attorney for the Village, Liz Nohren was also present. Others present included Michael Neece, Steve Bainbridge, Brad Metzger, Bill McKinney, Steve Hooper and Ed Broaddus.

Neece made the motion to approve the December Special Meeting minutes, Conlin seconded. Council voting Yes: Neece, Maynard, Lower and Conlin. Abstain: Henry and Reschke. No: None.

Lower made the motion to approve the December Regular Meeting minutes, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Bills to be Paid in January with additions and corrections, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece reported attending a Habitat for Humanity meeting in Shelbyville. Neece stated that applications have been sent out and now the Board is waiting for response. Neece informed Council that the Habitat for Humanity Board is seeking a board member from our area. Attorney Nohren added that the Habitat for Humanity Board conducts a one hour monthly meeting in Shelbyville.

Street and Alley Superintendent Ramiro Estrada stated that during the heavy rains he contacted Tele Scan to look into the tiles that drain the Southwest area of town. This network of tiles issupposed to drain Maple, Plum and Birch Streets and the Nursing Home property. Tele Scan found that there are several areas where the tiles are breaking down and slowing drainage. Estrada explained that the main tile that carries water away from town to Flat Branch has already been replaced. Estrada requested permission to have Village Engineer Steve Bainbridge look into the situation and suggest options. Council wasin agreement to have Bainbridge research the situation and make a recommendation.

Conlin reported that the owner of property located at 415 N. Macon has been served with an Ordinance Violation. Attorney Nohren stated that if the owner has not complied before the next Regular Meeting, Council will need to determine whether or not they want to file suit to enforce the violation.

Finance Committee Chairman Mike Reschke requested that the budget process begin a littler earlier this year. Reschke stated that he would like for the Department Supervisors to begin looking at their upcoming plansfor the year and get started on their individual budgets. He will provide a copy of last years budget for review.

Reschke stated that the Ministerial Alliance Food Pantry is now finished. Reschke informed Council that an open house will take place on Sunday, January 17th and requested that Council memberstry to attend.

to New Business Mayor Ruot called on Steve Bainbridge. Bainbridge reported that he has contacted a Gas Representative from Ameren regarding having natural gas available to the new water plant building. After some investigation it has been determined that the new gas line can be accessed from Putnam Street. Bainbridge stated that Ameren has quoted a price of $3,480.00 to install the gasservice. Bainbridge explained that if Council approves, the Village will then be contacted to set up a new account. The service however, will not be installed until later this summer. After discussion Neece made the motion to approve having Ameren install a natural gas service to the new Water Plant at a cost of $3,480.00, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Mobile Home Ordinance #2016-1, amending code section 23-1-9. The amendment states that once a mobile home unit has been removed from a lot and a stick frame structure is built on it resulting in a primary residence, including a modular home, a mobile housing unit may never be placed on the property again. Reschke made the motion to approve the Amended Mobile Home Ordinance 2016-1, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin.

Mayor Ruot presented Legacy Grain Resolution #2016-R1. Mayor Ruot explained that this Resolution is necessary for providing for the expenditure of tax increment financing fundsfor railroad crossing improvements made by Legacy Grain. Neece made the motion to approve Legacy Grain Resolution #2016-R1, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented TIF Consultant Keith Moran’s recommendation for the 2014 payable 2015 TIF Reimbursements. Moran reported that he has received all necessary documentation and has calculated the reimbursement payments for active TIF projects in accordance with their redevelopment agreements. A copy of Moran’sreport was provided for Council review and is also on file with the Clerk. After discussion, Maynard made the motion to approve the recommendation from Keith Moran for TIF Reimbursements, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot reported that the Golf Course and the Village receive separate shares of the gaming proceeds. Mayor Ruot stated that depositing the Village portion of the gaming proceeds was discussed at a previous meeting but no formal action was made. Mayor Ruot requested a motion to approve this decision be made for accounting purposes. Conlin made the motion to approve depositing all Golf and Village gaming proceeds into the Golf Course Improvements Account, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot reported that repaying the Golf Course loan for the pond shore walls was also discussed at a previous meeting but was not formally acted on. Mayor Ruot presented his recommendation for repayment by the Golf Course for the shore wall loan. The Golf Course will make monthly payments of $1,500.00 which will come from the gaming proceeds. If the gaming revenue does not reach $1,500.00 it will be rolled over to the next month until caught up. If the revenue comes in over $1,500.00 for the month and all past months are caught up, the extra will go into the Golf Course Fund. Neece made the motion to accept the Golf Course Repayment Plan as presented, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot reported that repaying the Golf Course loan for the pond shore walls was also discussed at a previous meeting but was not formally acted on. Mayor Ruot presented his recommendation for repayment by the Golf Course for the shore wall loan. The Golf Course will make monthly payments of $1,500.00 which will come from the gaming proceeds. If the gaming revenue does not reach $1,500.00 it will be rolled over to the next month until caught up. If the revenue comes in over $1,500.00 for the month and all past months are caught up, the extra will go into the Golf Course Fund. Neece made the motion to accept the Golf Course Repayment Plan as presented, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Neece made the motion to adjourn, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin, No: None.