June 14, 2011 — Regular Meeting

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REGULAR MEETING

June 14, 2011

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of May Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in June

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. Kids in the Park Program – Leto Voudrie
  2. Bank Account Signatures – Mayor Tolly
  3. Hazard Mitigation Plan – Mike Antoline
  4. Intergovernmental Agreement / Moweaqua Township Park District – Mike Antoline (For the provision of Secretary / Treasurer Services)
  5. Prevailing Wage Ordinance – Mike Antoline
  6. Franchise Agreement with Suddenlink – Mike Antoline
  7. Animal Control Ordinance – Mike Antoline
  8. Demolition of Property – Mike Antoline
  9. Transfer of Funds – Ramiro Estrada
  10. Pistol Lights – Brian Wade

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Kim Adamson, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Ramiro Estrada, Louis Jordan, Officer Wade, Lola Allen, Ed Hanley and Attorney for the Village, Mike Antoline was also present. Others present included Steve Hooper, Dave Boyd, Evelyn Lowe, Don Whitlow, Leto Voudrie, Chuck Stiner and Mike Reschke.

Maynard made the motion to approve the minutes of the May Regular Meeting, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Burgener made the motion to approve the Treasurer’s Report, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Maynard made the motion to approve the Bills to be Paid in June with additions, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Burgener reported for the Police Committee that Chief Maynard has requested approval to purchase a Lidar radar gun. The cost of the equipment is $2,931.00 and will be purchased from the Drug and Alcohol account. Burgener added that Maynard has also requested approval to purchase pistol lights for the full time officer’s guns. New holsters will also be necessary. Cost for the pistol lights and holsters is $824.00 for two and will be purchased from account 01.21.990. Officer Wade explained why the new equipment is necessary and gave a brief demonstration of both items.

Personnel Committee Chairman Dave Little reported that he has been reviewing the Village employee job descriptions in order to get a more detailed idea of what each employee’s duties are. Little also suggested that a facility tour be scheduled for the trustees that would like to see the workings of the Village Water and Sewer Department, Street and Alley Department and Golf Course. The decision making process will be more efficient if trustees are familiar with Village operations. Mayor Tolly and the trustees agreed but no date was set for the tour.

Street and Alley Superintendent Ramiro Estrada inquired whether or not an ordinance is needed in order to post a “Deaf Child” sign. Attorney Antoline advised that since the sign is for information only and not for changing a speed limit that no ordinance is necessary.

Attorney Antoline reported that a new indoor shooting range has been approved in the City of Macon and thought that the Moweaqua Officers would be interested to know that it will be opening in the near future. Antoline made Council aware of new legislation regarding “Public Participation” at Council meetings. Antoline explained that it is now mandatory for municipalities to observe Public Participation at open meetings and it should appear on every agenda. Antoline stated that it will not change Moweaqua’s procedure because Public Participation is always included on the agenda. He did recommend, however, that the time a citizen can speak during public participation be regulated by ordinance. Antoline will draft an ordinance for that purpose for the next Regular Meeting. Attorney Antoline reported that file stamped copies of the Budget Appropriation Ordinance from the Shelby County Clerk and the Christian County Clerk have been received by the Clerk.

Mayor Tolly took this time to introduce Courtney Cooper as the new Community Development Director for the Village of Moweaqua. Cooper gave a brief speech about what she hopes to accomplish for the Village of Moweaqua and stated that she is already gathering information that will aid in promoting growth in the Village. Cooper was welcomed by the Council members.

In New Business Mayor Tolly called on Leto Voudrie to speak regarding the “Kids in the Park” program. Voudrie explained that each year on July 4th the Masonic Lodge puts on a program that includes all sorts of games and prizes. Kids in the Park will be held from 1:00 P.M. to 4:00 P.M. in Central Park. Free hot dogs and chips are served for lunch. The Mason’s are requesting a donation from the Village of Moweaqua to be used for the program. After discussion Ruot made the motion to donate $100.00 to the Mason’s “Kids in the Park” program, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly explained that in his absence there needs to be an alternate person to sign checks. Previously Jim Mahone who is no longer on the board was the alternate authorized signature. For convenience Mayor Tolly requested that Council approve Marcia Maynard as the alternate authorized signature. Burgener made the motion to approve that Marcia Maynard sign checks in the Mayor’s absence, Little seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline discussed the Hazard Mitigation Plan that Mike Crews of Christian County presented at the last Regular Meeting. Crews invited the Village of Moweaqua to join them in adopting the plan. Attorney Antoline wanted to verify if Shelby County also has a plan and if the two plans would coincide. Antoline reported speaking to the FEMA Director who stated that Shelby County does not have a plan and it is not clear when they will have a completed plan. Antoline also inquired whether there would be a financial burden for the municipality or citizens and if adopting Christian and Shelby Counties plans would double the burden. Antoline reported also speaking to Jared Owen who is the State hazard mitigation planner. Owen recommended adopting the Christian County plan and stated that there in no financial burden to municipalities or citizens. Owen also stated that both plans may be adopted. Attorney Antoline will present the Christian County Hazard Mitigation Plan for approval at the next Regular Meeting.

Attorney Antoline presented Ordinance #06/14/2011-1 titled Intergovernmental Agreement between Village of Moweaqua and Moweaqua Township. After discussion Ruot made the motion to approve Ordinance #06/14/2011-1, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Prevailing Wage Ordinance #06/14/2011-2. Antoline explained that all government bodies are required to pay prevailing wage. Antoline stated that the Village of Moweaqua has traditionally adopted the prevailing wage rates established by the Illinois Department of Labor rather than conduct our own study which can be costly. When the ordinance is adopted it is then filed with the Secretary of State’s Office and Index Division and also with the IDOL. A notice stating that the Village has adopted the ordinance is then published, completing the statutory requirements. Attorney Antoline went on to explain that when a contract for labor is established for a public works project it must be included in the contract that the required prevailing wage rate will be paid. The contractor is also required to furnish a bond that guarantees payment of prevailing wage. Maynard made the motion to approve Prevailing Wage Ordinance #06/14/2011/2, McDaniel seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

In regards to Franchise Agreement Ordinance #06/14/2011-3 Attorney Antoline recommended that Council members take the agreement home for review before approval. Burgener made the motion to table approval of Ordinance #06/14/2011-3, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline began discussion about the animal control code by asking Maynard to explain a current situation that the Police Department has been unable to rectify. A citizen has numerous unpaid ordinance violations that were issued for loose dogs. The citizen has more dogs on the property than are allowed by ordinance and most recently one of the animals chased a person on a bike while biting at their pants leg. Maynard inquired what the next course of action should be since the violation tickets are not being taken seriously. Antoline recommended taking the citizen to court and asking a judge to issue an order to refrain which requires that the citizen refrain from any more violations for the same offense. If further offenses occur the citizen can be taken back to court and issued a contempt of court citation. A contempt of court citation is punishable by incarceration rather than a fine. This course of action usually remedies the situation.

Attorney Antoline stated that a lien search has been ordered for the property on Chestnut Street that council is in favor of demolishing. Antoline also stated that an estimate for bringing the property up to code is needed before the process can begin. When these two things are done a complaint can be filed in court.
Street and Alley Superintendent Ramiro Estrada requested approval to have funds transferred from the Telephone Utility Tax account to the General Fund for reimbursement of purchased trees, signs and property maintenance salaries amounting to $11,104.78. Ruot made the motion to transfer $11,104.78 from the Telephone Utility Tax account into the General Fund for reimbursement of purchased trees, signs and property maintenance salaries, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

As discussed earlier in the meeting the Police Department requested approval to purchase two pistol lights and two holsters for $824.00 from account 01.21.990. Burgener made the motion to approve the purchase of pistol lights and holsters from account 01.21.990 in the amount of $824.00, Little seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None. No motion is necessary to purchase the Lidar radar gun from the Drug and Alcohol account.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Burgener made the motion to adjourn, McDaniel seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.