May 10, 2016 — Regular Meeting

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REGULAR MEETING

May 10, 2016

Village of Moweaqua

6:30 PM

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of April Regular Meeting Minutes

Approval of April 27, 2016 Special Meeting Minutes

Approval of Bills to be Paid in May

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Community Development Loan / Donoho – Ed Heck
  2. Discussion and Possible Action Regarding Revising the Community Development Loan Interest Rate and Loan Application – Ed Heck
  3. Approval of donation to the Kids in the Park Program – Dave Boyd
  4. Approval of Stiner Variance Ordinance #2016-5 Liz Nohren
  5. Approval of Sidewalk Bids – Ramiro Estrada
  6. Approval of Tree Stump Removal – Ramiro Estrada
  7. Approval of Dove & Dove 2016-2017 Legal Services Retainer – Liz Nohren
  8. Approval of Dove & Dove 2016-2017 FOIA Retainer – Liz Nohren
  9. Approval of Committee Appointments – Mayor Ruot
  10. Approval to Reappoint Zoning Board Members – Mayor Ruot
  11. Approval to Reappoint Golf Board Members – Mayor Ruot
  12. Discussion Regarding TIF and Use of Funds – Keith Moran
  13. Discussion Regarding 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Business Tax and Use of Funds – Keith Moran
  14. Discussion and Approval of Reimbursement of the Golf Course Sea Wall Renovation Project from 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Business Tax Funds – Mike Reschke
  15. Discussion and Approval to Eliminate the 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Business Tax – Mike Reschke
  16. Approval of Police Department Pursuit Policy and Ordinance #2016-3 – Liz Nohren
  17. Approval of Ordinance #2016-4 Amending Ordinance 91-108B Establishing a Gross Receipts Utility Tax – Liz Nohren
  18. Approval to Purchase Stalker Radar Unit – chief Maynard
  19. Approval for the Police Department to Share Cost of a Training Facility with the Moweaqua Fire Department – Chief Maynard
  20. Discussion and Possible Action Regarding Employee Health Insurance Ordinance – Don Henry
  21. Approval of Revised Façade Grant Program and Application – Mayor Ruot
  22. Discussion and Approval of Metro Communications Agreement – Liz Nohren
  23. Approval to Transfer $13,253.88 from Telephone Tax Account to General Fund for Reimbursement of Property Maintenance Wages, Drainage Expense and Street Signs Purchased in Fiscal Year 2015-2016 – Mayor Ruot
  24. Approval to Hire Summer Help – Ramiro Estrada
  25. Approval of Tile Repair – Ramiro Estrada

Adjourn

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Ramiro Estrada, Louis Jordan and Attorney for the Village, Liz Nohren was also present. Others present included Steve Bainbridge, Ed Heck, Dave Boyd, Chuck Stiner, Jim Jordan and Sheriff Koontz.

Neece made the motion to approve the April Regular Meeting Minutes, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Lower made the motion to approve the Year End Annual Meeting Minutes, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. Abstain: Henry. No: None.

Neece made the motion to approve the Bills to be Paid in May with additions and corrections, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the Treasurer’s Report, Conlin seconded.

Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

In New Business Mayor Ruot called on Community Development Committee Chairman Ed Heck of Ayars State Bank to present a loan request from Rusty Donoho. Heck stated that Donoho has applied for a Community Development loan in the amount of $9,264.00 which is 40{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of his project cost. The funds will be used to put a new roof on his auto body shop located at 229 N. Main Street. Heck stated that after reviewing Donoho’s application and credit standing the Community Development Committee voted unanimously in favor of granting the loan. Lower made the motion to approve granting a Community Development Loan to Rusty Donoho in the amount of $9,264.00 for a new roof on his business located at 229 N. Main Street, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Ed Heck stated that the interest rate for Community Development loans is currently 3.5{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}. This program was designed to help promote businesses by offering low interest rate loans. Heck explained that there is not much difference between the Community Development loan interest rate and a regular loan. Heck stated that lowering the interest rate for a Community Development loan may give people more incentive to utilize this type of loan. Mayor Ruot agreed and suggested the rate be lowered to 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}. Neece made the motion to approve lowering the Community Development Loan interest rate to 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}. Donoho would also receive the new rate. Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Next in New Business Mayor Ruot called on Dave Boyd who was in attendance to request a donation for the annual Masons “Kids in the Park” 4th of July celebration. Boyd explained that the kids enjoy free games, food and the chance to win a bicycle. Neece made the motion to donate $200.00 to the Masons “Kids in the Park” program. $100.00 from the Water & Sewer fund and $100.00 from the Drug and Alcohol fund. Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Ordinance #2016-5 Approving a Variance Relating to Certain Property Located Within the Village of Moweaqua. Specifically the Stiner property located at 329 N. Vine Street. Stiner has requested approval to construct a dwelling 12 feet from the East property line rather than 25 feet. The Zoning and Planning Commission met on April 25, 2016 to consider Stiner’s application. The Committee voted unanimously to grant the Variance. There were no adverse parties. Neece made the motion to approve Stiner Variance Ordinance #2016-5, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Police Pursuit Policy Ordinance #2016-3. Neece made the motion to approve the Police Pursuit Policy Ordinance #2016-3, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Ordinance #2016-4 Amending Ordinance 91-108B Establishing a Gross Receipts Utility Tax. Lower made the motion to approve Ordinance #2016-4, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

After reviewing a letter from Metro Communications Company requesting approval to place telecommunications facilities on the public right of way, Attorney Nohren recommends that Council approve entering into the agreement. Attorney Nohren stated that Metro Communications is proposing to bury fiber optic cable using a “plowing and directional boring” method and the surface terminal, marker, and other appurtenances will be placed and maintained so as not to interfere unreasonably with ordinary travel on roadways. The agreement states that MCC will hold the Village harmless of damages caused by the construction and maintenance. The agreement further states that MCC will restore said highways and field tiles to substantially the same condition as existed prior to construction to the satisfaction of the Road Commissioner. Neece made the motion to approve entering into agreement with Metro Communications, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented the statement from Dove and Dove for services rendered for fiscal year 2015-2016. Although the 2015-2106 retainers totaled $9,500.00 the services actually rendered totaled $16,713.50. The retainers for fiscal year 2016-2017 will total $10,000.00. This fee includes the $1,500.00 FOIA retainer as well. The retainer for standard services will be increased $500.00 to $8,500.00 which is still a substantial savings. Neece made the motion to approve retaining Dove and Dove Attorneys for fiscal year 2016-2017 for $8,500.00, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

In regards to FOIA for fiscal year 2016-2017 Maynard made the motion to approve retaining Dove and Dove Attorneys for $1,500.00, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Superintendent Ramiro Estrada presented the only bid received for sidewalk work from C.L.Rhodes. Rhodes bid was $8.50 per square foot. Neece made the motion to approve the sidewalk bid of $8.50 per square foot from C.L. Rhodes, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Estrada presented two bids for stump removal. After discussion Neece made the motion to approve the stump removal bid of $185.00 from Modern Stump Removal for removing 4 stumps, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented his recommendation for 2016-2017 Committee Appointments for approval. Conlin made the motion to approve Mayor Ruots 2016-2017 Committee Appointments, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested approval to reappoint Zoning and Planning Commission Members Gwinner Snyder and Mike Beck as their terms expire this month. After discussion Neece made the motion to approve reappoint Gwinner Snyder for another 5 year term and Mike Beck, Zoning Administrator for another 1 year term, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested approval to reappoint Golf Board Members Mike Seitz and Ed Hanley. The term for both members will not change, however, Ed Hanley will become a Golf Board Member and Mike Seitz will take the Chairman position. Conlin made the motion to approve Golf Board Members Mike Seitz and Ed Hanley changing positions on the Golf Board, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Amended Employee Health Insurance Ordinance #2106-2. The Ordinance originally stated that the Village would cover up to $530.00 per employee for health insurance coverage. At renewal with Blue Cross Blue Shield the cost per employee increased to $551.79 per employee. Council agreed to cover the full cost of employee health insurance through Blue Cross Blue Shield. Conlin made the motion to approve the Amended Employee Health Insurance Ordinance #2015-2, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to hire help for the summer. After discussion Neece made the motion to hire up to 2 summer employees, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Estrada presented two quotes for tile repair to be done on West Wall Street in front of the firehouse. After discussion Neece made the motion to approve the tile repair quote of $2,113.50 from Ruot Contractors, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented a request for the Treasurer to approve the transfer of funds to the General Fund. After discussion Reschke made the motion to approve transferring $13,253.88 from the Telephone Tax Account to the General Fund for reimbursement of property maintenance wages, drainage expenses and street signs purchased in fiscal year 2015-2016, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Conlin made the motion to adjourn, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.