May 14, 2013 — Regular Meeting

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REGULAR MEETING

May 14, 2013

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of April Year End Annual Meeting Minutes

Approval of Bills to be Paid

Approval of Treasurer’s Report

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Approval to Waive Reappointment of Attorney Mike Antoline – Mayor Ruot
  2. Approval to Retain Dove & Dove Attorneys – Mayor Ruot
  3. Approval to Reinstate or Not Reinstate Community Development Director Position – Mayor Ruot
  4. Approval of Committee Appointments – Mayor Ruot
  5. Approval to Accept Lower Resignation from Zoning Board – Mayor Ruot
  6. Voudrie TIF Recommendation – Kim Adamson
  7. Approval of MFT Budget – Steve Bainbridge
  8. Approval of Golf Outing and 20th Anniversary Celebration – Kim Adamson
  9. Approval of July 4th Fireworks – Mayor Ruot
  10. Approval to Reimburse General Fund $17,096.96 from T.I.F. Account for Community Development Director Wages & Benefits – Marcia Maynard
  11. Approval to Reimburse General Fund $1,395.30 from Telephone Utility Tax Account for Trees and Signs – Marcia Maynard
  12. Approval to Reimburse General Fund $10,515.91 from Telephone Utility Tax Account for Trueblood’s Property Maint. Wages – Marcia Maynard
  13. Approval of Tree Removal Quote – Ramiro Estrada
  14. Approval of Zoning and Planning Commission Member Recommendation/ Appointment – Mayor Ruot

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Joanne Lower, Dave Little and Zach Hite. Employees present were Chief Maynard, Officer Lamb, Louis Jordan, Sandi Callison and Lola Allen. Others attending included Steve Bainbridge, Mike Reschke, Dave Boyd, Evelyn Lowe, Dean Voudrie and Attorney Liz Nohren.

Little made the motion to approve the minutes of the Year End Annual Meeting, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Maynard made the motion to approve the Bills to be Paid with corrections and additions, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Little made the motion to approve the Treasurer’s report, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Maynard reported for the Finance Committee that a few minor changes need to be made to the budget and that it should be ready for the next Regular Meeting.

Mayor Ruot reported that WCIA will be in Moweaqua for the ciLiving program which will be broadcast live from the Firehouse on Friday May 24th from 4:00 P.M. to 5:00P.M. The Village of Moweaqua approved participation in the program at the last Regular Meeting. Businesses being highlighted on the program include Moweaqua Golf Course, DMJ Construction, Pats Korner Kitchen, Timi’s Tours and Moweaqua Packing Plant. Mayor Ruot also discussed revolving loans. All recipients are current with the exception of West/Vogle. Mayor Ruot explained that the West/Vogle loan was being handled by Attorney Antoline. Mayor Ruot provided council members with an informational brochure regarding the establishment of a business district. Mayor Ruot requested that council members review the brochure and be ready for discussion at the next Regular Meeting.

In New Business Mayor Ruot requested a motion to waive the reappointment of Mike Antoline as Village Attorney. Maynard made the motion to approve waiving the reappointment of Mike Antoline as Village Attorney, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot then requested a motion to retain Liz Nohren of Dove & Dove Attorney’s at Law. After discussion Maynard made the motion to approve retaining Liz Nohren of Dove & Dove Attorney’s at Law from May 14, 2013 through May 13, 2014 for $9,000.00, which includes the Classic Retainer and FOIA Retainer, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot also requested approval to Not reinstate the Community Development Director Position. Maynard made the motion to Not reinstate the Community Development Director Position due to budget constraints, Lower seconded. Council voting Yes: Maynard, Lower, Little and Hite. No: Henry and Burgener.

Mayor Ruot requested approval of the 2013-2014 Committee Appointments. After discussion Maynard made the motion to approve the 2013-2014 Committee Appointments, Hite seconded. Treasurer Sandi Callison requested that Maynard be put on the Finance Committee again. Callison stated that the accounting is difficult to understand and it is beneficial for someone who has learned it to be able to instruct new committee members. Council was in agreement and Maynard withdrew the motion.

Mayor Ruot then requested approval of the Amended 2013-2014 Committee Appointments. After discussion Burgener made the motion to approve the amended Committee Appointments for 2013-2014, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot requested approval to accept the resignation of Joann Lower from the Zoning and Planning Commission. Lower has been elected to serve as a trustee for the Village Council and it is considered a conflict to be on both. Little made the motion to accept the resignation from Joann Lower from the Zoning and Planning Commission, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot presented the Voudrie TIF Redevelopment Agreement Recommendation that was provided by TIF Consultant Keith Moran. A TIF Inducement Resolution was approved at the last Regular Meeting which allows Voudrie’s costs that they incur prior to the TIF Agreement to count as TIF eligible costs. After discussion and review of the terms of the agreement Little made the motion to approve the Voudrie TIF Redevelopment Agreement Recommendation, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot called on Village Engineer Steve Bainbridge to present the 2013 MFT Budget Appropriation and Budget Resolution. Bainbridge stated that the amount budgeted for this years maintenance of streets is $54,000.00. This includes seal coating, hole patching, rock and culverts. After discussion Maynard made the motion to approve the 2013 MFT Budget Appropriation Estimate of Maintenance Costs, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Bainbridge presented the 2013 Budget Resolution for Maintenance of Streets for approval. Burgener made the motion to approve the 2013 Resolution for Maintenance of Streets, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot reported that Central States Fireworks has sent the annual fireworks quotes. They have quoted a $10,000.00 show and a $9,000.00 show. Mayor Ruot stated that he has requested donations but has not received anything yet. The Clerk stated that the Village received almost half in donations for last years $10,000.00 display. After discussion, Approval of July 4th Fireworks was tabled until the June Regular Meeting. At that time it will be known if the Village will receive enough donations to put on the show.

Village Clerk Mischelle Davis explained that every year, money must be transferred to reimburse the General Fund. This is done for accounting purposes. Per Treasurer Sandi Callison’s calculations, Davis requested approval to reimburse the General Fund $17,096.96 from the T.I.F. account for Kim Adamson’s Community Development Director wages and benefits paid in fiscal year 2012-2013. Hite made the motion to reimburse the General Fund $17,096.96 from the T.I.F. account for Kim Adamson’s Community Development Director wages and benefits in fiscal year 2012-2013, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Per Treasurer Sandi Callison’s calculations, Davis requested approval to reimburse the General Fund $1,395.30 from the Telephone Utility Tax account for trees and signs purchased in fiscal year 2012-2013. Burgener made the motion to reimburse the General Fund $1,395.30 from the Telephone Utility Tax account for trees and signs purchased in fiscal year 2012-2013, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Per Treasurer Sandi Callison’s calculations, Davis requested approval to reimburse the General Fund $10,515.91 from the Telephone Utility Tax account for Elmer Trueblood’s Property Maintenance wages paid in fiscal year 2012-2013. Little made the motion to reimburse the General Fund $10,515.91 from the Telephone Utility Tax account for Elmer Trueblood’s Property Maintenance wages paid in fiscal year 2012-2013, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Louis Jordan presented two bids for tree and stump removal. Ozier Tree Service bid $1,715.00, Southard bid $3,950.00. Jordan stated that the Village has worked with both companies and had no problems. Maynard made the motion to accept the lower bid of $1,715.00 from Ozier Tree Service, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot requested approval to appoint Boomer Neece to the Zoning and Planning Commission to replace the vacancy left by Joann Lower. Lower made the motion to approve the appointment of Boomer Neece to the Zoning and Planning Commission, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.