November 12, 2013 — Regular Meeting

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REGULAR MEETING

November 12, 2013

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of October Regular Meeting Minutes

Approval of October Special Meeting Minutes

Approval of Bills to be Paid in November

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Review Tax Levy Ordinance for Passage at December Regular Meeting – Attorney Nohren
  2. Approval of Amended Solicitors Permit Ordinance #11/12/2013-1 – Liz Nohren
  3. Approval of Amended Utility Tax Ordinance #11/12/2013-2 – Attorney Nohren
  4. Approval to Pursue Litigation Against Julie Jones Re: Dog Bite Incident – Attorney Nohren
  5. Approval of Roof Leak Repair – Ramiro Estrada
  6. Approval to Transfer ILEAS Reimbursement Funds into Police Department Overtime Account – Marcia Maynard
  7. Approval to Pay IMLRMA Premium – Mischelle Davis
  8. Approval of Street Closures for Christmas on Main and 5K Run – Chief Maynard
  9. Landscaping Planters – Dave Little
  10. Garbage & Debris 313 S. Plum – Dave Little
  11. Golf Course Personnel Executive Session – Mayor Ruot

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Dave Little and Zach Hite. Employees present were Ramiro Estrada, Louis Jordan, Sandi Callison, Chief Maynard, Mitch Schinzler, and Attorney for the Village, Liz Nohren was also present. Others in attendance included Mike Reschke.

Maynard made the motion to approve the minutes of the October Regular Meeting, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Burgener made the motion to approve the minutes of the October Special Meeting, Maynard seconded. Council voting Yes: Maynard, Burgener, Little and Hite. Abstain: Henry. No: None.

Maynard made the motion to approve the Bills to be Paid in November with additions and corrections, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Hite made the motion to approve the Treasurer’s Report, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Mayor Ruot requested Committee reports. Burgener stated that he had nothing to report but did have a question regarding leaf blowing. Burgener stated that blowing of leaves into the street is becoming a problem and was not sure if there is anything in our ordinances that prohibited doing so. Maynard stated that there is an ordinance regarding blowing grass clippings into the street and leaves may be covered in that ordinance also. Attorney Nohren stated that she would look at the ordinance to see if it could apply to leaves.

In Attorney Nohrens report she had questions regarding the Adrian property on North Main. Attorney Nohren explained that there are two options to accomplish demolition. Expedited demolition can occur if the Village deems the property seriously unsafe. A demolition notice would be posted, the mobile home demolished and then a lien would be placed on the property to recover the expense of demolition. However, with expedited demolition, no attorney fees can be recovered. Council was in agreement that demolition does not need to be expedited and the best option is to move forward with a lien and foreclosure.

In New Business Mayor Ruot called on Liz Nohren to present the 2013-2014 Tax Levy Ordinance. Attorney Nohren stated that the Annual Tax Levy Ordinance has been prepared and will be available for inspection at the Village Hall until the next Regular Meeting. Attorney Nohren requested that she be notified if anyone has questions. The Tax Levy Ordinance will then be placed on the agenda for approval at the December Regular Meeting.

After discussion, approval of Amended Solicitors Permit Ordinance #11/12/2013-1 was tabled until the December Regular Meeting due to the need for additional revisions.

Attorney Nohren presented the Amended Utility Tax Ordinance #11/12/2013-2. Nohren explained that the ordinance was amended to allow tax monies to also be used for the maintenance of drainage tiles and Village alleys. Maynard made the motion to approve Amended Utility Tax Ordinance #11/12/2013-2, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Mayor Ruot called on Attorney Nohren to discuss the Julie Jones Dog Bite Incident. Attorney Nohren explained that she was contacted by Chief Maynard regarding the dog bite incident and has also spoken to Mayor Ruot about it. Attorney Nohren stated that back on March 21, 2013 an order was entered by the Shelby County Court requiring Julie Jones to keep her dogs 25 feet from public sidewalks. This order has been violated and reported to the Police Department at least three times. Attorney Nohren asked Council if they want to proceed with finding Jones in contempt of court which will result in a fine. Attorney Nohren informed Council that the attorney fees to do so would be outside the retainer. Nohren also stated that a letter would be sent to Jones stating that the dogs must be kept in a six foot high fenced and locked enclosure and leashed at all times while not in the enclosure. After discussion Maynard made the motion to approve that Attorney Nohren Pursue Litigation against Julie Jones, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Street and Alley Superintendent Ramiro Estrada reported that the Village Hall roof is leaking again in another area. Estrada recommended that Council consider more extensive roof repair than just patching. Water and Sewer Superintendent Louis Jordan stated that the Water Plant roof has been repaired with a rubberized coating and has held up well. After discussion Council requested that Estrada and Jordan obtain prices from at least two companies that use the rubberized method of roof coating for the next Regular Meeting.

Mayor Ruot called on Finance Committee Chairman Marcia Maynard to discuss ILEAS Reimbursement Funds. Maynard explained that the reimbursements received from ILEAS for Chief Maynards training were originally being credited to the Police Department Overtime account. At the advice of the auditor the Treasurer was instructed to show the reimbursements as revenue. Maynard requested that Council approve for the Treasurer to transfer the ILEAS reimbursements from revenue account 01.380 to the Police Department Overtime Account 01.21.423. After discussion Maynard made the motion to approve allowing the Treasurer to transfer ILEAS reimbursements from revenue account 01.380 to Police Department Overtime Account 01.21.423, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Next in New Business Mayor Ruot called on Mischelle Davis to present the IMLRMA Premium Notice. Davis provided copies of the premium notice to council members and explained that the Village is offered four different payment options to decide upon. After review and discussion Little made the motion to approve payment of $52,075.96, Option #1 Early Pay with 1.5{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} discount, Henry seconded. Golf portion will be paid from golf funds. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Mayor Ruot called on Chief Maynard to discuss street closures for the Christmas on Main Celebration. Maynard explained that the Christmas on Main Committee has requested approval to close portions of North Putnam, Pine and Old Hwy 51 for a 5K Fun Run/Walk and also requested assistance from the Police Department and Street & Alley Department on December 7, 2013. Hite made the motion to approve street closures for the Christmas on Main 5K Fun Run/Walk with Police and Street Department assistance, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

After discussion regarding the closure of Main Streets for the Christmas on Main Celebration, Maynard made the motion to approve the closure at Chief Maynards discretion, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None. Chief Maynard will contact Ayars Bank concerning the temporary closure of their drive up facility from 10:00A.M. to 12:00P.M.on December 7, 2013.

Discussion regarding Landscaping Planters was tabled until the December Regular Meeting.

Mayor Ruot called on Health and Safety Committee Chairman Dave Little to discuss the issue of Garbage and Debris on property located at 313 S. Plum. Little deferred to Chief Maynard to explain the ongoing problem at the residence. Maynard explained that the property owner was sent a “Notice to Abate” in August requiring them to remove the garbage and debris from their property within 5 days. As of this date no attempt has been made. Attorney Nohren stated that the next step is for the Police Department to issue a violation ticket for noncompliance. After discussion Little made the motion to approve that Chief Maynard issue a ticket to the resident of 313 S. Plum for noncompliance with the “Notice to Abate” that was sent to them in August, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, and Hite. No: None.

Burgener made the motion to enter Executive Session to discuss personnel, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Burgener made the motion to end Executive Session, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Henry made the motion to adjourn, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.