October 10, 2006 — Regular Meeting

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REGULAR MEETING

October 10, 2006

Moweaqua Village Hall

7:00P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of September Regular Meeting Minutes

Approval of Amended August Regular Meeting Minutes

Approval of Bills to be Paid in October

Committee Reports

Public Participation

NEW BUSINESS

  1. Revitalization Committee – Marcia Maynard
  2. Fireworks – Mayor Lowe
  3. Mutual Aid Agreement – Chief McLearin
  4. Battery Backup Proposal – Mayor Lowe

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Steve Ruot, Jim Mahone and Louise Weakly. Trustees Howard Wise and Mark Thomas were absent. Employees present were Chief McLearin, Lola Allen, Boomer Neece, Paul Bollhorst, Louis Jordan, Mischelle Davis and Attorney for the Village, Mike Antoline was also present. Others attending included Marcia Maynard and Connie King.

Weakly made the motion to approve the minutes of the September Regular Meeting, Mahone seconded. Council voting Yes: King, Ruot, Mahone and Weakly. No: None.

Ruot made the motion to approve the Amended August Regular Meeting Minutes, Weakly seconded. Council voting Yes: King, Ruot, Mahone and Weakly. No: None.

Ruot made the motion to approve the Bills to be Paid in October, Mahone seconded. Council voting Yes: King, Ruot, Mahone and Weakly. No: None.

King made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: King, Ruot, Mahone and Weakly. No: None.

Building and Grounds Committee Chairman, Steve Ruot, reports that the completed grant application for the Village Hall remodel project has been submitted to the State. Ruot questioned Attorney Antoline about how to advertise for bids. Antoline instructed Ruot to consult his ordinance book, stating that the bid process should be outlined in the ordinances. Ruot plans to draft the bid announcement to be published as soon as possible.

Being Police Committee Chairman also, Ruot explained to Council that on Saturday evening the transmission quit in squad car 102. Chief McLearin made several inquiries to see, first of all, about having the car repaired and also about possibly purchasing a new car. Miles Chevrolet and OK’s Transmission Service were both contacted about repairing the transmission. A copy of those prices are on file with the Clerk. Four bids for a new car were also obtained. A copy of those prices are also on file with the Clerk. Sutton Ford in Matteson, Il. was the only dealership that would accept our squad car as is for a trade in. Ruot inquired of Council where the funds will be taken from to pay for the car. Attorney Antoline instructed Council that a motion would need to be made in order to waive the bidding process. King made the motion to waive the bid process for purchasing a squad car, Ruot seconded. Council voting Yes: King, Ruot and Mahone. Council voting No: Weakly. Motion not carried.

After discussion, Council was in agreement to hold a Special Meeting on Monday, October 16th at 7:00 P.M. to decide what will be done about the squad car situation.

Chairman of the Health and Safety Committee, Jim Mahone informed Council that there are a few sidewalks that need to be replaced in the spring before any new walks are installed.

Mayor Lowe presented a safety award that was received from the Illinois Municipal League for 2005. Mayor Lowe also congratulated Water and Sewer Superintendent Louis Jordan for receiving an award from the Illinois Department of Public Health for achieving that highest standard of compliance for at least 15 consecutive years in accordance with the Illinois Fluoridation Act. Mayor Lowe also mentioned receiving a Thank-You letter from a Moweaqua resident who expressed appreciation for Officer Maynard’s handling of her recent auto accident.

Jordan requested approval to pay Morse Dreamscape $868.39 for a new computer and monitor for the Water Clerk. Allen’s computer quit and Seth Morse of Morse Dreamscape was able to install a new system immediately. Weakly made the motion to approve the payment of $868.39 to Morse Dreamscape for a new computer system, Ruot seconded. Council voting Yes: King, Ruot, Mahone and Weakly. No: None.

Jordan reports being in contact with Larry Minott and discussing with him the possibility of extending our water main from Warren street, South on East street one half block to meet up with Minotts main that will be installed East on Cherry in order to make a full loop. Jordan requested that Minott have that portion of water main included in his plan so all necessary permits could be obtained at the same time. Jordan asked for Council’s consideration of this matter and stated that he would find out the approximate cost of the project to report at the next meeting. Jordan also reports providing Council with a list of specifications from BGM for the Minott/Jostes subdivision. Jordan states that if Minott/Jostes are not able to follow these specs, variances will need to be obtained before beginning the project. A copy of these specs are on file with the Clerk. Street and Alley Superintendent Boomer Neece stated that he would like to see the Village provide side walks for the subdivision and that if a meeting was going to be held for further discussion on these issues he would like to be included.

Marcia Maynard of the Moweaqua Revitalization Committee was in attendance representing the Moweaqua Revitalization Committee. Maynard explained to Council that the “Christmas on Main” plans are coming along and a few changes will be made

this year to better accommodate vendors. The Committee plans to provide two large heated tents that will be connected to the North side of the Auction House. Maynard stated that many of the vendors favor the Auction House for their booths. However, Maynard would like to have permission to use the Village Hall and old library room to ensure plenty of space for booths. Last year there were approximately 60 vendors and hopefully that number grows this season. Maynard also requested approval to let citizens and business owners use the street light poles for the decorating contest. Mahone made the motion to approve use of the Village Hall, old library and street light poles for the “Christmas of Main” celebration, Weakly seconded. Council voting Yes: King, Ruot, Mahone and Weakly. No: None. Street Superintendent Boomer Neece stated that using strings of lights to decorate the poles would not be a problem. Maynard agreed to specify in the contest rules when the lights could be put up and when they must be taken down.

Mayor Lowe reports that Mr. Chew of Jamaica Pyrotechnics has not returned three of her calls and has not attempted to contact anyone else at the Village concerning fireworks for July 4, 2007. Mayor Lowe is concerned that our display won’t take place on the 4th if a contract is not secured soon. Mayor Lowe asked Council if they would consider consulting Four Seasons International of Athens, Il. After discussion Council was in favor of Mayor Lowe getting more information from Four Seasons International.

Next in New Business Police Chief Dave McLearin expressed growing concern about violence in schools. It is a national problem that cannot be ignored. The safety of the students must be a priority. Chief McLearin has been in contact with Tom Snyder of the Macon County Sheriffs Office about possibly joining with them in a Mutual Aid Agreement. Mr. Snyder explained the necessity of mutual aid in a crisis and that prior planning is critical. Macon County is equipped with a fully trained 9 man rapid response team. Entering into an agreement will cost the Village nothing but could prove to be of great benefit in an emergency. Snyder explained that most Villages draw up their own agreement and submit it to the Sheriffs office for review. Attorney Antoline is willing to draw up the agreement and Ordinance needed to along with it. Mahone made the motion to approve joining Macon County in a Mutual Aid Agreement, Ruot seconded. Council voting Yes: King, Ruot, Mahone and Weakly. No: None.

Chief McLearin reported that the school is also trying to step up security. In order to help their efforts McLearin requested permission to donate an unused mobile radio for emergency communication purposes. Mahone made the motion to donate the unused Police Department radio to Central A & M for emergency use, Ruot seconded. Council voting Yes: King, Ruot, Mahone and Weakly. No: None.

Mayor Lowe presented a proposal from Morse Dreamscape for a battery backup for the Treasurers computer. The cost of the device is $178.06. After discussion Weakly made the motion to purchase a battery backup from Morse Dreamscape for $178.06 for the Treasurers computer, Ruot seconded. Council voting Yes: King, Ruot, Mahone and Weakly. No: None.

Antoline reports being in close contact with Twilla Weakly concerning the tax bill situation. Antoline hopes to have calculations done well in advance so that when second installments are paid refunds can be issued promptly.

Weakly made the motion to adjourn, King seconded.