October 11, 2016 — Regular Meeting

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REGULAR MEETING

October 11, 2016

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of September Regular Meeting Minutes

Approval of September 20th Special Meeting Minutes

Approval of September 26th Special Meeting Minutes

Approval of Bills to be Paid in October

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Water Treatment Plant Bids – Steve Bainbridge
  2. Approval of Ordinance #2016-11 Controlling Travel Expenses of the Village of Moweaqua – Liz Nohren
  3. Approval of Ordinance #2016-12 Fixing Compensation for Elected Officials – Liz Nohren
  4. Approval to Renew Hedges Farm Lease for 2017 – Liz Nohren
  5. Discussion and Possible Action Regarding Property Located at 502 S. Plum – Liz Nohren
  6. Discussion and Possible Action Regarding Property Located at 330 S. Plum – Liz Nohren
  7. Discussion and Possible Action Regarding the McKinney Car Wash Project – Liz Nohren
  8. Discussion and Possible Action Regarding Golf Course Loan Payable to the Village of Moweaqua – Boomer Neece
  9. Approval to Hire Part Time Police Officer – Chief Maynard
  10. Discussion Regarding Possession Ordinance – Chief Maynard
  11. Approval of Mutual Aid Agreement with Shelby County – Chief Maynard
  12. Approval to Remove Stumps – Ramiro Estrada
  13. Approval to Plant Trees – Ramiro Estrada
  14. Approval to have Cummings Crosspoint Service Generators – Louis Jordan

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Louis Jordan, Ramiro Estrada and Attorney for the Village, Liz Nohren, was also present. Others present included Steve Bainbridge, Stoney Falk, Officer Chaffin and Donna White.

Neece made the motion to approve the September Regular Meeting Minutes, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the September 20th Special Meeting Minutes with corrections, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. Abstain: Henry. No: None.

Neece made the motion to approve the September 26th Special Meeting Minutes with corrections, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower and Reschke. Abstain: Conlin. No: None.

Lower made the motion to approve the Bills to be Paid in October with additions and corrections, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece reported that Ameren Illinois will be donating a bucket truck to the Village of Moweaqua. Street and Alley Superintendent Ramiro Estrada explained that Village resident and Ameren Illinois employee Jon King, informed him about a year ago that he had put in a request for the donation. Ameren Illinois donates used equipment by request for Community Relations purposes. King requested that the 2006 bucket truck that he drove while employed by Ameren be donated to his hometown municipality. King stated that he knows the truck has been maintained well since he has been the one driving it. A presentation will take place at the Firehouse on October 18th at 6:30 P.M. Mayor Ruot encouraged Council Members to attend.

In New Business Mayor Ruot called on Village Engineer Steve Bainbridge to discuss the Water Treatment Plant Project bids. Bainbridge reported that bids for the Water Treatment Plant Project were opened on October 6th at 11:00 A.M. Bainbridge stated that a lot of interest was shown in our project. Out of five bids received Burdick Plumbing and Heating was the lowest at $2,558,567.00. After discussion Lower made the motion to approve accepting the bid of $2,558,567.00 from Burdick Plumbing & Heating for the New Water Treatment Plant Project subject to the Village being granted an IEPA loan, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Ordinance #2016-11 Controlling Travel Expenses of the Village of Moweaqua. Nohren explained that the State of Illinois has passed Public Act 99-604, effective January 1, 2017, providing for the control of local government travel expenses. The Ordinance sets limitations of expenses, maximum allowable reimbursement and required documentation for reimbursements. Maynard made the motion to approve Ordinance #2016-11 Controlling Travel Expenses of the Village of Moweaqua, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Ordinance #2016-12 Fixing Compensation for Elected Officials. Nohren explained that this Ordinance will increase compensation for newly elected trustees to $150.00 for each Regular Meeting plus $50.00 for each Special Meeting effective April, 2017. Neece made the motion to approve Ordinance #2016-12 Fixing Compensation for Elected Officials, Reschke seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: Henry

Attorney Nohren presented the 2016 – 2017 Hedges Farm Lease for renewal. Nohren stated that the terms of the lease will remain the same as the previous year. Maynard made the motion to approve renewing the Hedges Farm Lease for 2016-2017, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren reported regarding the property at 502 S. Plum that the Shelby County Health Department has found it dangerous and unsafe. The title work revealed that the only liens against the property are past due taxes and the mortgage. Nohren explained that the Village could possibly obtain a Quit Claim Deed from Steve Bright if he has no interest in owning it any longer. The bank has agreed to release the mortgage if the Village obtains the Quit Claim Deed. The Village would still be subject to the property taxes which amount to approximately $1,600.00. However, filing a complaint for Judicial Deed will be a much longer process and cost approximately $2,500.00. After discussion Conlin made the motion to approve obtaining a Quit Claim Deed, mortgage release and pay the back taxes for the Property located at 502 S. Plum, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece explained that at the September 20, 2016 Special Meeting Council approved creating an account for Golf Course Loan payments to be deposited into, for accounting and tracking purposes. Neece stated that the Treasurer has requested that Council approve an amount for the opening balance. After discussion Neece made the motion to approve opening the General Fund Savings account with an opening balance of $12,000.00 which is the amount that the Golf Course has repaid from February 2016 to September 2016 on the Seawall loan, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece requested approval to hire retired Decatur Police Officer Cody Moore as Part Time Police Officer at the current part time officer rate of $16.00. After discussion Neece made the motion to approve hiring Cody Moore as a Part Time Police Officer at the current part time officer rate of $16.00, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin.

Street and Alley Superintendent Ramiro Estrada presented two quotes for stump removal. After discussion Neece made the motion to approve the lowest quote of $950.00 which was BB’s Stump Service, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Estrada requested approval to purchase boulevard trees from TenderLeaf Nursery & Landscape. The purchase price for 6 two inch trees is $1,460.00. Estrada stated that he tried to obtain a quote from Elwin Tree Farm but it was not received. Maynard made the motion to purchase 6 two inch trees from TenderLeaf Nursery & Landscape for $1,460.00, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Water and Sewer Superintendent Louis Jordan presented a quote from Cummins Crosspoint for maintenance work to be done on generators located at Hight Drive and Pine Street. General maintenance will be done to both generators as well as repairs that may be necessary. After discussion Lower made the motion to approve hiring Cummins Crosspoint to perform generator maintenance for $1,192.06, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Conlin made the motion to adjourn, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.