April 10, 2007 — Regular Meeting

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REGULAR MEETING

April 10, 2007

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in April

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. IMLRMA Representative – Susie Jaynes
  2. Lincoln-Thornton Statue – Whitney Hardy
  3. Zoning – Joanne Markwell
  4. Personnel Salaries, Insurance, Holidays – Mayor Lowe
  5. MFT – Mischelle Davis
  6. Rt. 51 Coalition – Mischelle Davis
  7. Sidewalk Bids – Boomer Neece
  8. Recycling – Boomer Neece
  9. Furnace & Air Conditioner Bids – Boomer Neece
  10. Spring Clean Up Days – Boomer Neece
  11. Zoning – Paul Bollhorst
  12. Budget Appropriation – Mike Antoline
  13. Fence Ordinance – Mike Antoline
  14. Mobile Housing Ordinance – Mike Antoline
  15. Fireworks Ordinance – Mike Antoline
  16. NIMS Resolution – Mike Antoline
  17. Tolly Variance Ordinance – Mike Antoline

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Howard Wise, Mark Thomas, Steve Ruot and Jim Mahone. Employees present were Louis Jordan, Lola Allen, Boomer Neece, Chief McLearin, Paul Bollhorst and Attorney Mike Antoline. Others present included Larry Minott, Mike Reschke, Joanne Markwell, Brent Jostes, John Craig, Whitney Hardy, Les Miller, Bob Flider, Janie Wise, Bill Chasteen, Jonathon Campbell and Scott Robinson.

King made the motion to approve the minutes of the March Regular Meeting, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Wise made the motion to approve the Treasurer’s Report, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Thomas made the motion to approve the Bills to be Paid in April with additions, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

In New Business Mayor Lowe called on Susie Jaynes of the Illinois Municipal League Risk Management Association who was in attendance at the request of Police Committee Chairman Steve Ruot. Ms. Jaynes explained the she would be answering questions about IMLRMA insurance in person. The recent accident involving our squad car 101 has given rise to uncertainty about municipal coverage. Ruot requested that Jaynes explain liability coverage. Jaynes explained that if an employee is driving their own personal vehicle on village business that the insurance stays with the vehicle. In the case with squad 101 someone else caused the damage so their insurance company should be responsible. Jaynes went on to explain that when IMLRMA received the recent claim, they paid it to the Village minus the deductible of $500.00 and now are in the process of contacting the insurance company of the other person involved to see what their policy language is since they have denied the claim even though their claimant was at fault. Jaynes stated that Village workers should always drive Village owned and insured vehicles which guarantees workers compensation coverage and primary liability coverage. Personal vehicles used for Village business are covered first by the owners personal insurance and IMLRMA becomes the secondary insurer. Jaynes also stated that trustees are considered employees and are covered by IMLRMA when driving Village owned vehicles. Jaynes also stated that State Farms response to this incident is not yet fully understood and she will report more after she has had a chance to speak to the Claims Supervisor from State Farm.

Mayor Lowe called on Representative Bob Flider who was in attendance to present a $25,000 grant check to the Village of Moweaqua for the remodel project. The grant was applied for by Mayor Lowe and Building and Grounds Committee members Steve Ruot and Howard Wise. Mr. Flider congratulated the Village of Moweaqua on the many good projects being done in the town.

Next in New Business Mayor Lowe called on Mr. Whitney Hardy who was in attendance to speak on behalf of the Shelby County Lincoln Heritage, Inc. Mr. Hardy informed Council that an Abraham Lincoln and Anthony Thornton sculpture has been proposed to be constructed and erected in front of the Shelby County Courthouse. The sculpture would be done by artist John McLarey, a graduate of Millikin University and a successful artist. A short biography and other informational literature was provided to Council by Hardy and copies are on file with the Clerk. Mr. Hardy requested a donation from the Village of Moweaqua to help this sculpture be made. Mayor Lowe thanked Mr. Hardy for attending the meeting and stated that the request would be considered.

Mayor Lowe called on Joann Markwell who was in attendance with a question concerning Zoning. Markwell would like to purchase a one story building on West Main Street. The front portion of the building would be used to house a linen shop and the rear would be made into and efficiency apartment. Before purchasing the building Markwell wanted to know if it was even a possibility legally or if village ordinances strictly prohibited apartments on the first floor of downtown buildings. Attorney Antoline suggested granting a temporary approval until more formal action can be taken.

Antoline also stated that because the building in question is a one story structure that it may be permissible to have an apartment in the back so long as the front is used as a store front.

Mayor Lowe presented proposed Employee wages, holidays and flexible benefits for 2007-2008. Wise made the motion to accept the proposed employee wages, holidays and benefits for 2007-2008, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

In Steve Bainbridges absence Mischelle Davis, Village Clerk, presented the 2007 MFT Resolution for approval. The recommended appropriation for Street Maintenance in 2007 is $18,000.00. Mahone made the motion to accept the MFT Resolution for 2007, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Davis also presented more information pertaining to the Rt. 51 coalition after speaking with their secretary Jim Schwarz. Most of the information can be obtained by visiting the website. After discussion King made the motion to approve payment of $500.00 membership dues to the Rt. 51 Coalition, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Next in New Business Mayor Lowe called on Street Superintendent Boomer Neece to report on sidewalk bids. Neece reports four bids being received. Wise made the motion to accept C.L. Rhodes bid, Ruot seconded. Council voting Yes: None. No: King, Thomas and Mahone. Wise and Ruot abstained.

After further discussion about sidewalk bids Mahone made the motion to accept Addison Concrete’s bid since they are a local company, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Neece presented the quote for clean up day dumpsters from Waste Management. The dumpsters will cost $325.00 up to 6 tons and $33.00 per ton over 6 tons. King made the motion to approve paying Waste Management for dumpsters on clean up day, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Attorney Antoline presented the National Incident Management System (NIMS) Resolution #4-10-07-R1 which designates the National Incident Management System as the basis for all incident management. Ruot made the motion to approve Resolution #4-10-07-R1, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Attorney Antoline presented Annual Appropriation Ordinance #4-10-07-1. Thomas made the motion to approve Ordinance #4-10-07-1, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Attorney Antoline presented the corrected Fireworks Ordinance #4-10-07-2. Wise made the motion to approve Fireworks Ordinance #4-10-07-2 with an established permit fee of $25.00, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Attorney Antoline presented the Tolly Variance Ordinance #4-10-07-3 which permits the front setback of 25 feet to be decreased to 17 feet. Ruot made the motion to approve Ordinance #4-10-07-3, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

In Public Participation Brent Jostes and Larry Minott of DMJ were in attendance to inquire about the status of their annexation. After discussion Attorney Antoline asked Council if they were in agreement to extend DMJ’s Predevelopment Agreement if need be. Wise made the motion to approve extension of Predevelopment Agreement # 8-8-2006-1 Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone.

Meeting adjourned 8:50.