April 10, 2017 — Regular Meeting

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REGULAR MEETING

April 10, 2017

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March Regular Meeting Minutes

Approval of March Special Meeting Minutes

Approval of Bills to be Paid in April

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Discussion and Possible Action Regarding Revolving Loan Funds – Liz Nohren
  2. Approval of Animal Rescue Ordinance #2017-3 – Liz Nohren
  3. Discussion and Possible Action Regarding Property Located at 502 S. Plum – Liz Nohren
  4. Discussion and Possible Action Regarding Police and Fire Departments Training Facility – Ramiro Estrada
  5. Discussion and Possible Action Regarding Reoccurring Animal Control Issue – Marcia Maynard
  6. Approval of Payment Estimate No. 3 to Burdick Plumbing and Heating – Steve Bainbridge
  7. Approval of MFT Budget – Steve Bainbridge
  8. Discussion and Possible Action Regarding Employee Pay Raises and Evaluations – Don Henry
  9. Discussion and Possible Action Regarding Repairs to Furnace Room – Joann Lower
  10. Discussion and Possible Action Regarding Narcan Police Policy – Chief Maynard
  11. Approval to Sponsor Golf Hole for the Fireman’s Golf Tournament– Chief Maynard
  12. Approval to Hold Clean Up Days May 3 through 6 – Ramiro Estrada
  13. Approval to Remove Tree – Ramiro Estrada
  14. Approval of Fireworks Contract – Mayor Ruot
  15. Approval of IMLRMA Fireworks Endorsement – Mayor Ruot
  16. Approval to Proclaim May Motorcycle Awareness Month – Mayor Ruot
  17. Discussion and Possible Action Regarding Water Main Addition on Wall and Hanover Streets – Louis Jordan

Adjourn

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present included Louis Jordan, Mike Jenkins, Ramiro Estrada and Attorney for the Village, Liz Nohren was also present. Others present were Dana Shuster and Steve Bainbridge.

Neece made the motion to approve the March Regular Meeting with corrections, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Lower made the motion to approve the minutes of the March Special Meeting, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the Bills to be Paid in April with additions and corrections, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren stated that at the March Regular Meeting, Council was in agreement that the Revolving Loan Fund Contract that has been in use should be restructured to fit the current needs of the Village. Nohren requested that Council members email her with their recommendations and she would draw up a revised Revolving Loan Fund Contract. Nohren stated that she has not received any recommendations and again requested that Council members email her regarding the changes they would like to see made to the contract.

Attorney Nohren presented Animal Rescue Ordinance #2017-3. Neece made the motion to approve Animal Rescue Ordinance #2017-3, Henry seconded. Motion was withdrawn due to discussion regarding additions to the language of the Ordinance.

Conlin made the motion to approve Animal Rescue Ordinance #2017-3 with amended language stating that the Rescue must be licensed by the State and that the local license may be revoked at any time by a majority vote of the Council, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

No action was taken regarding the property located at 502 S. Plum.

No action was taken regarding the Police and Fire Departments Training Facility.

No action was taken regarding the Reoccurring Animal Control Issue.

Village Engineer Steve Bainbridge presented Burdick Plumbing and Heating Payment Estimate No. 3. Bainbridge stated that the project is now 11{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} complete. The amount due at this time is $117,388,98. Bainbridge also explained that this payment estimate includes a change order in the amount of $323.00 to upsize fence wire from 11 gauge to 9 gauge which is more of a commercial standard wire and is also easier to obtain for repairs. Neece made the motion to approve the Change Order and Burdick Plumbing and Heating Payment Estimate #3 in the amount of $117,388.98, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Bainbridge also presented the MFT Budget and Resolution for 2017 Appropriating $16,000.00 for the maintenance of various municipal streets from January 1, 2017 to December 31, 2017. Neece made the motion to approve the 2017 MFT Budget and Resolution in the amount of $16,000.00, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chairman of the Personnel Committee Don Henry presented the recommendations for employee raises for Fiscal Year 2017-2018. After discussion Neece made the motion to approve a 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} raise for all full time employees and part time employees who have been employed with the Village for three years and a .25 cent per hour raise for all seasonal part time who are currently receiving $8.25 per hour, effective May 1, 2017, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chairman of the Buildings and Grounds Committee Joann Lower presented a quote from J.P. Construction in the amount of $1,200.00 to repair the furnace room floor and basement steps. Neece made the motion to approve the $1,200.00 quote from J.P. Construction to repair the furnace room floor and basement steps, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval to sponsor a golf hole for the Fireman’s Club 3rd Annual Golf Outing from the Drug / Alcohol Account. Cost to sponsor a hole and cart is $150.00. Maynard made the motion to approve sponsoring a golf hole and cart for $150.00 from the Drug / Alcohol Account, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to hold the Annual Clean Up Days May 3rd through 6th. Neece made the motion to approve holding the Annual Clean Up Days May 3rd through 6th, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Estrada requested approval of the tree removal quote from Ozier for $875.00 and stump grinding quote from Modern Stump Removal for $170.00. The quotes are for a large hackberry tree located on the boulevard at 303 E. Chestnut. After discussion Neece made the motion to approve the quote from Ozier for $875.00 to cut the tree and from Modern Stump Removal for $170.00 to grind the stump, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented the Fireworks quote from Central States Fireworks. The owner of Central States Fireworks Larry Lefferts quoted two prices. The price of quote 1, $11,000.00, reflects a 10{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} increase in cost with no reduction in product from 2016. Quote 2 reflects the same cost, $10,000.00, with a 10{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} reduction in product from 2016. After discussion Conlin made the motion to approve quote 1 from Central States Fireworks in the amount of $11,000.00, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented the IMLRMA Fireworks Liability premium notice in the amount of $100.00. Maynard made the motion to approve payment of the IMLRMA Fireworks Liability premium notice in the amount of $100.00, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented a request from A.B.A.T.E. of Illinois asking the Village of Moweaqua to proclaim the month of May Motorcycle Awareness Month in recognition of the importance of motorcycle safety. If approved, the proclamation will be published in the Golden Prairie News in an effort to prevent incidents from occurring by creating increased awareness of motorcycles on Illinois roadways. Lower made the motion to approve proclaiming May Motorcycle Awareness Month, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot called on Water and Sewer Superintendent Louis Jordan to discuss the Water Main Addition on Wall and Hanover Streets. Jordan explained that there is a four block area between Wall and Hanover Streets where there is no water main or hydrants for fire protection. The old service lines affect approximately 21 houses. Village Engineer Steve Bainbridge stated that the approximate cost for upgrading the water system in that area is $186,000.00. After discussion, Neece made the motion to proceed with the Water Main Project on Wall and Hanover Streets, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Neece made the motion to adjourn, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin.