April 10, 2018 — Regular Meeting

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Call to Order
Pledge to the Flag
Roll Call

 

CONSENT AGENDA

Approval of March Regular Meeting Minutes
Approval of February Special Meeting Minutes
Approval of March Special Meeting Minutes
Approval of Bills to be Paid in April
Approval of Treasurer’s Report

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

 

NEW BUSINESS

  1. Approval of Burdick Plumbing & Heating Change Order #6 – Steve Bainbridge
  2. Approval of Burdick Plumbing & Heating Payment Estimate #15 – Steve Bainbridge
  3. Discussion and Possible Action Regarding Agreement for Engineering, Planning, Design and Construction Services for Hanover-Wall Water Main – Steve Bainbridge
  4. Discussion and Possible Action Regarding IEPA Funding Nomination for Loan Assistance – Steve Bainbridge
  5. Discussion and Possible Action Regarding Hanover–Wall Water Main Water Main Funding Options – Steve Bainbridge
  6. Discussion and Possible Action Regarding the Purchase of Geographic Information System and Equipment – Steve Bainbridge
  7. Approval of Haksasila Modified Façade Grant – Dana Shuster
  8. Discussion and Possible Action Regarding Painting Quote for Village Hall Offices – Dana Shuster
  1. Discussion and Possible Action Regarding Insulation Quote for Village Hall Offices – Dana Shuster
  2. Discussion and Possible Action Regarding Quote for Electrical Maintenance – Dana Shuster
  3. Discussion and Possible Action Regarding Building CD – Marcia Maynard
  4. Discussion and Possible Action Regarding Truck CD – Marcia Maynard
  5. Discussion and Possible Action Regarding Equipment CD – Marcia Maynard
  6. Approval of Amended Liquor Ordinance #2018-25 – Mayor Neece
  7. Approval of Ordinance # 2018-26 Approving and Causing Publication of the Official Zoning Map of the Village of Moweaqua, Illinois – Mayor Neece
  8. Approval of Amended Health Insurance Ordinance #2018-27 – Mayor Neece
  9. Approval for General Fund to Pay Veterans Memorial Ameren Bill – Marcia Maynard
  10. Discussion and Possible Action Regarding American Legal Publishing Code Book Proposal – Marcia Maynard
  11. Approval of Central States Fireworks Quote – Mischelle Davis
  12. Approval of IMLRMA Supplemental Fireworks Liability Coverage – Mischelle Davis
  13. Approval to Purchase Yearbook Ad – Mischelle Davis
  14. Approval of A.B.A.T.E. Motorcycle Safety and Awareness Month Proclamation – Mayor Neece
  15. Approval of Shelby County Animal Control Contract – Chief Maki
  16. Discussion and Possible Action Regarding Hiring a Full Time Officer – Chief Maki
  17. Executive Session – Mayor Neece
    (a) Regarding the Appointment, Employment, Compensation, Discipline,      Performance or Dismissal of a Specific Employee
    (b) Pending Litigation
    (c) Real Estate

 

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin.  Employees present were Ramiro Estrada, Police Chief Maki, Mischelle Davis and Attorney for the Village Ed Flynn was also present.  Others attending included Village Engineer Steve Bainbridge, Ken and Linda Long and Steve Hooper.

Maynard made the motion to approve the Consent Agenda with additions and corrections, including the March Regular Meeting Minutes, February Special Meeting Minutes, Bills to be Paid in April and Treasurer’s Report, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

In New Business Mayor Neece called on Village Engineer Steve Bainbridge.  Bainbridge presented Burdick Plumbing & Heating Pay Estimate #15 in the amount of $383,350.18.  Bainbridge stated that with this payment estimate the work on the new Water Treatment Plant facility is 74% complete.  After discussion Maynard made the motion to approve Burdick Plumbing & Heating Pay Estimate #15 in the amount of $383,350.18, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Bainbridge also presented an Agreement for Engineering Planning, Design and Construction Services for the Hanover-Wall Water Main project.  The project includes the project planning, EPA loan application and Project Plan, design and management of the construction project and loan requirements.  The scope of proposed planning, design and construction includes new water mains installed approximately one block each direction from the intersection of Hanover Street and Wall Street.  Funding for the project is expected to be through Illinois EPA’s Public Water Supply Loan Program.  After review Lower made the motion to approve the Agreement for Engineering, Planning, Design & Construction Services for Hanover & Wall Water Main Project, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Regarding the Hanover-Wall water main project Bainbridge presented an application for I.E.P.A. Loan Assistance.  After discussion Maynard made the motion to approve filing for I.E.P.A loan assistance for drinking water facilities, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Bainbridge presented an agreement for professional services regarding the ArcGIS program.  The ArcGIS (Geographic Information System) program provides online user name services as directed and approved by the Village of Moweaqua.  The system will be used to locate water lines and mains and may be used in the future for locating street signs as well.  The Annual cost for the online service is $500.00 not including engineering.  After discussion, Conlin made the motion to approve entering into the Agreement for Professional Services for the Geographic Information System with Chastain & Associates, $500.00 annually plus authorized engineering, Reschke seconded.  Council voting Yes:   Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Shuster reported for the Buildings & Grounds Committee that GAB Electric submitted a quote for adding two three-way switches in the Village Hall office so that all lights can be turned on or off at either the front or back location.  All materials and labor are included in the estimate of $850.00.  Maynard made the motion to approve having GAB Electric install 2 three-way switches in the Village Hall office not exceeding his quote of $850.00, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Finance Committee Chairman Marcia Maynard requested approval to add $15,000.00 to the Building CD from the CIPS Utility Tax account 01.165.  After discussion Lower made the motion to approve adding $15,000.00 to the Building CD from the CIPS Utility Tax fund 01.165, Maynard seconded.  Council voting Yes:

Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard requested approval to add $2,000.00 to the Street and Alley Truck CD from CIPS Utility Tax account 01.165.  After discussion Lower made the motion to approve adding $2,000.00 to the Street and Alley Truck CD from the CIPS Utility Tax account 01.165, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard requested approval to add $7,500.00 to the Equipment CD from the Telephone Utility Tax account.  After discussion Plain made the motion to approve adding $7,500.00 to the Equipment CD from the Telephone Utility Tax account 01.164, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece presented Amended Liquor Ordinance #2018-25 changing the daily closing hour for class C and D licenses from 10:00 P.M. to 12:00 A.M.  After discussion Maynard made the motion to approve Amended Liquor Ordinance #2018-25, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece presented Ordinance #2018-26 Causing Publication of the Official Zoning Map.  After review Conlin made the motion to approve Zoning Map Ordinance #2018-26, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece presented Amended Employee Health Insurance Ordinance #2018-27.  The Ordinance states that the Village will pay an average of $700.00 per month to the insurance provider for each full-time employee for health insurance and that any premium increases over time will be left to the employees to pay.  Shuster made the motion to approve Amended Employee Health Insurance Ordinance #2018-27, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Finance Committee Chairman Marcia Maynard recommended that the Veteran’s Memorial Ameren bill be paid from the General Fund in order not to deplete the Memorial Park/Veteran’s Memorial budget.  The Memorial Park/ Veteran’s Memorial does not generate regular income.  The bill averages approximately $50.00 per month.  Maynard made the motion to approve payment of the Veteran’s Memorial Ameren bill from General Fund, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard presented a quote from American Legal Publishing for Recodification of Village Ordinances.  The base cost for recodification is $12,000.00.  However, the actual per page count may vary from the estimate or new ordinances may be added during the codification process.  If the page estimate is high, the cost will be lower than the initial base cost, and vice-versa.  After discussion Maynard made the motion to approve the proposal from American Legal Publishing for Recodification of Ordinances and Optional Online Services, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Village Clerk, Mischelle Davis presented a quote of $11,000.00 from Central States Fireworks for the 4th of July Fireworks.  After discussion Plain made the motion to approve the quote of $11,000.00 from Central States Fireworks, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Davis requested approval to pay IMLRMA $100.00 for fireworks liability coverage.  Shuster made the motion to approve paying $100.00 to IMLRMA for fireworks liability coverage, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Davis presented a donation request from the CAM Yearbook Committee.  The Village has sponsored a full-page ad annually for several years. Cost of a full-page ad is $200.00.  Lower made the motion to approve purchasing a full- page ad for the 2018 CAM Yearbook for $200.00, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Davis presented a request from Darrell Best of ABATE of Illinois.  May has been proclaimed Motorcycle Awareness Month in the State of Illinois.  ABATE (A Brotherhood Aimed Toward Education) requests that communities execute the Motorcycle Safety and Awareness Proclamation in an effort to promote safety for all road users.  Conlin made the motion to approve for Mayor Neece to proclaim May “Motorcycle Awareness Month”, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Chief Maki presented an Intergovernmental Agreement relating to animal control services.  Shelby County Animal Control will either bill the Village of Moweaqua annually $2.00 per capita based on our Municipalities population or $100.00 per instance for Animal Control services which will be billed at the end of each calendar year.  After discussion Maynard made the motion to approve entering into an Intergovernmental Agreement with Shelby County Animal Control and choosing the contract option to be billed $100.00 per instance for Animal Control services at the end of each calendar year, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  Reschke.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.  Shuster made the motion to adjourn, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None

Approved May 8, 2018