April 11, 2006 — Regular Meeting

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REGULAR MEETING

April 11, 2006

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in April

Mayor’s Report

Public Participation

Committee Reports

NEW BUSINESS

  1. MFT – Steve Bainbridge
  2. Sidewalk Bids – Boomer Neece
  3. Purchase of Brush Chipper – Boomer
  4. Request Approval to Order 1 Dozen Flags from Sesquicentennial Acct.- Mayor Lowe
  5. Copier Repair or Replacement – Mischelle Davis
  6. Sponsor Year Book Page – Mischelle
  7. Revitalization Committee – John Craig, Marcia Maynard (Upgrade Electrical Boxes)
  8. Ordinance Approving Intergovernmental Agreement with Twp. – Mike Antoline
  9. Ordinance Approving Annexation Agreements – Mike
  10. Trustee Resignations – Jon King and Mark Thomas
  11. Executive Session – Personnel

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Howard Wise, Mark Thomas, Steve Ruot and Jim Mahone. Louise Weakly was absent. Employees present were Boomer Neece, Leroy Tipsword, Louis Jordan, Lola Allen, Chief McLearin, Officer Maynard, Paul Bollhorst and Attorney for the Village, Mike Antoline was also present. Others present included Steve Bainbridge, Bill Chasteen, Janie Wise, Roger and Brenda Workman, Mary Morrisey, Marcia Maynard, Don and Louise Boyer, Marlene Craig, Georgia Newman, Clayton Graven, Darin Martins, Troy Jansen and Jody McLearin.

Mahone made the motion to approve the minutes of the March Regular Meeting, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Mahone made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Wise made the motion to approve the Bills to be Paid in April, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Mayor Lowe requested permission to attend an Illinois Municipal League Conference June 8th through 9th. Cost of the conference is $110.00. King made the motion to approve payment of $110.00 to the IML for Mayor Lowe to attend the conference and also reimbursement for her room, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Mayor Lowe referred to a letter that was received from Clayton Graven. Graven is requesting permission to train with the Moweaqua Police Department. He has spent two years studying Criminal Justice at Richland Community College. In furthering his education he would like to enroll in a nine month course that may require sponsorship by a Police Department. Graven is willing to pay his own tuition and is not seeking pay during the course, only experience. Thomas made the motion to approve that Clayton Graven train with the Moweaqua Police Department during his nine month class, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None. A copy of Graven’s letter is on file with the Clerk.

Mayor Lowe called on Steve Bainbridge of BGM Engineering to discuss this years MFT project. Bainbridge reports that the bids for rock hauling and seal coating have been received with Schmedke Trucking as the lowest bidder for the rock hauling and Allied Asphalt being the lowest bidder for the seal coating. Bainbridge recommends accepting the lowest bids. Ruot made the motion to accept Bainbridges recommendations for rock hauling and seal coating, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None. A list of bidders is on file with the Clerk.

Street and Alley Superintendent Boomer Neece reports one bid was received for sidewalk work and that was from C.L. Rhoades Concrete Construction. Rhoades bid was $19.50 per lineal foot. Mahone made the motion to accept the bid from C.L. Rhoades Concrete Construction for sidewalk work, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None. Neece states that approximately 1,000 feet of walk will be done this year.

Neece reports to Council that after discussing brush chippers at the last Regular Meeting several bids were received. Darin Martins and Troy Jansen from Vermeer Midwest submitted the lowest bid and were in attendance to answer questions about their machine. After discussion Mahone made the motion to purchase a brush chipper from Vermeer Midwest at a total cost of $29,762.00, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None. Bids are on file with the Clerk.

Next in New Business Mayor Lowe requested approval to purchase one dozen Moweaqua flags from the Sesquicentennial fund at $89.00 per flag. Mahone made the motion to approve the purchase of twelve Moweaqua flags from the Sesquicentennial fund, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

The Clerk reports getting a quote from Tele-A-Pair to repair the copier. The technician stated that our copier needs replacement parts and routine maintenance and will cost approximately $844.00. Ruot made the motion to accept the quote from Tele-A-Pair to repair the copier, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Marcia Maynard and Marlene Craig of the Moweaqua Revitalization Committee were in attendance to request upgrading the light poles to handle more electricity for Christmas lights, etc. Neece agreed to contact Joe May to see what can be done and how much it would cost.

Attorney Antoline presented Ordinance #4-11-2006-1, an Intergovernmental Agreement between the Village of Moweaqua, Shelby and Christian Counties and Moweaqua Township. After discussion Ruot made the motion to accept Ordinance #4-11-2006-1, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Mayor Lowe requested discussion of the two trustee resignations that were received. Wise immediately made the motion not to accept the resignations and Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.

Mayor Lowe then requested a motion to enter an Executive Session to discuss personnel matters. Mahone made the motion to enter Executive Session, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot and Mahone. No: None.