April 12, 2011 — Regular Meeting

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REGULAR MEETING

April 12, 2011

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March Regular Meeting Minutes

Approval of March Special Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in April

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. Ameren Illinois Customer Choice Program – Tamika Cole
  2. Annual Budget for 2011-2012 – Mike Reschke
  3. TIF Resolution – Mike Antoline
  4. Intergovernmental Agreement for Mutual Aid / Stonington – Mike Antoline
  5. Golf Cart Ordinance – Mike Antoline
  6. Schedule for Annual Clean Up Days – Ramiro Estrada
  7. Purchase of Laser Transit – Ramiro Estrada
  8. DMJ Sidewalk Repair – Ramiro Estrada
  9. Purchase of Aerator – Louis Jordan

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Kim Adamson, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Louis Jordan, Lola Allen, Chief Maynard, Ramiro Estrada, Officer Wade, Boomer Neece and Attorney for the Village, Mike Antoline, was also present. Burgener arrived at 6:25. Others present included Evelyn Lowe, Dave Boyd, Dave Little, Don Whitlow, Steve Hooper, Brenda Workman, Bill McDaniel and Leto Voudrie.

Mahone made the motion to approve the minutes of the March Regular Meeting, Reschke seconded. Council voting Yes: Maynard, Adamson, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the minutes of the March Special Meeting, Maynard seconded. Council voting Yes: Maynard, Adamson, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to approve the Treasurer’s Report, Mahone seconded. Council voting Yes: Maynard, Adamson, Ruot, Mahone and Reschke. No: None.

Maynard made the motion to approve the Bills to be Paid in April, Mahone seconded. Council voting Yes: Maynard, Adamson, Ruot, Mahone and Reschke. No: None.

Maynard reported for the Health and Safety Committee that the occupants of Pat’s Korner Kitchen inquired about the bump where their South parking lot meets the street. They wondered if anything could be done to level it off a bit. Street and Alley Superintendent Ramiro Estrada explained that the bump was created in an effort to promoted better drainage. Estrada agreed to see what could be done to smooth out the area for easier customer parking.

Maynard also updated Council on progress being made in regard to the property located at 329 E. Warren. Maynard explained that some of the junk has been removed but more has accumulated and now resembles a salvage yard business. Mahone stated that the owner should be held responsible and that a business such as this should not be allowed in a residential area. Maynard reported receiving a complaint about the constant noise of running of lawn mowers coming from this same property. Attorney Antoline suggested that a formal complaint should be filed with the court.

Attorney Antoline presented an Intergovernmental Agreement between the Village of Moweaqua and the Village of Stonington. Mahone made the motion to enter into an Intergovernmental Agreement with Stonington, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Resolution 04/12/2011-1 Stating Village Opposition to Certain Changes to the Illinois Tax Increment Allocation Redevelopment Act. Antoline explained that lobbyists for other taxing bodies who are disadvantaged by TIF districting are trying to get this legislation passed. Antoline urged Council to approve the passage of this Resolution opposing changes to the TIF act and then send the adopted resolution to our Senator and Representative. Many other towns will be doing the same in an effort to keep the TIF act in tact. Mahone made the motion to approve Resolution 04/12/2011-1, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Golf Cart Ordinance 04/12/2011-1. Antoline explained that golf carts are completely distinct from low speed vehicles. The Police Department may choose whether or not to require inspection of golf carts however, no licensing fee will be charged. After discussion Reschke made the motion to approve Ordinance 04/12/2011-1, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly presented an invoice from the Route 51 Coalition for annual dues in the amount of $500.00. After discussion Mahone made the motion to continue membership with the Route 51 Coalition and pay $500.00 for annual dues, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Finance Committee Chairman Mike Reschke presented the 2011-2012 budget. After Council review and discussion, Maynard made the motion to approve the 2011-2012 Fiscal Year Budget, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to hold the annual Spring Clean Up Days May 4th through 7th. Ruot made the motion to schedule Spring Clean Up Days for May 4th through 7th, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Estrada reported that a Street and Alley Committee meeting was held to discuss the purchase of a laser transit unit. Burgener made the motion to approve the purchase of a laser transit not to exceed $2,000.00, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Estrada stated that sidewalk repair was also discussed at the committee meeting and approximately 110 feet needs to be replaced. Estrada reported that the cost to have DMJ replace the walks would be $20.80 per lineal foot not to exceed $2,500.00. Mahone made the motion to approve payment of sidewalk repair in the amount of $20.80, not to exceed $2,500.00 to DMJ, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Water and Sewer Superintendent Louis Jordan requested approval to purchase a new aerator for the sanitary sewer plant. Jordan stated that although an aerator will generally last about 5 years the aerator currently in operation is approximately 20 years old and has been rebuilt a number of times. Cost of the aerator is $9,854.86. Mahone made the motion to purchase a new aerator for $9,854.86, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Jordan explained that in order to use #10-203234 grant funds we must pay each applicable bill from our own funds and then request reimbursement. Jordan reported speaking to our Village Auditor who suggested that we put money from our general fund into the grant account checking so that the bills regarding that particular grant are shown paid from the grant account. When we are then reimbursed the money will be deposited back into the general fund. Jordan requested a motion to approve this method for the Treasurer. After discussion Council decided that the money should be moved from the CIPS major projects account to the grant account in order to pay the bills and then reimburse the CIPS account. Mahone made the motion to approve moving monies from CIPS major projects account to grant account #10-203234 to pay the applicable bills and then reimburse the CIPS account when the grant funds are received, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Jordan explained that the Moweaqua Township Park District would like to compensate their Secretary/Treasurer, Lola Allen. Jordan went on to say that the Park District does not have the capacity to do payroll but could however, enter into contract with the Village of Moweaqua so that Allen could be paid through Village payroll. The Park District would give the Village of Moweaqua $800.00 for Allen’s pay. Attorney Antoline stated all that is needed is an intergovernmental agreement which he can bring to the next Regular Meeting if Council approves. Council requested that Antoline do so.

Ruot made the motion to adjourn, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.