April 13, 2016 — Regular Meeting

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REGULAR MEETING

April 13, 2016

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March Regular Meeting Minutes

Approval of Bills to be Paid in April

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of $14,611.00 Payment Estimate No. 4 to Burdick Plumbing – Steve Bainbridge
  2. Approval of Health Insurance Quotes – Mayor Ruot
  3. Discussion and/or Action Regarding Property Located at 502 S. Plum – Liz Nohren
  4. Approval of Authorization for Mandamus Suit Against Shelby County – Liz Nohren
  5. Approval of Revised Water Rates Ordinance # 2016-2– Liz Nohren
  6. Approval of Metro Communications Agreement – Ramiro Estrada
  7. Approval of Police Pursuit Policy Ordinance #2016-3 – Mike Reschke
  8. Approval of Cherad Lease Agreement – Mike Reschke
  9. Discussion and Approval of Part Time Police Officer Hourly Rates – Mayor Ruot
  10. Approval to Change Transfer of $15,000.00 from 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Business Tax to Golf Course Operations to Transfer of $15,000.00 from General Fund to Golf Course Operations – Marcia Maynard
  11. Discussion and Approval of Golf Course Bond and Interest Payment Funding – Mike Reschke
  12. Discussion and Approval of Water and Sewer License Wage Rates for Employees – Don Henry
  13. Approval to Purchase New Water Meters – Louis Jordan
  14. Approval to Schedule Spring Clean Up Dates – Ramiro Estrada
  15. Approval of Sidewalk Bids – Ramiro Estrada
  16. Approval of Tree Removal Quotes – Ramiro Estrada
  17. Approval of Year End Meeting Date – Mayor Ruot

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Louis Jordan, Ramiro Estrada, Brad Burcham and Attorney for the Village, Liz Nohren was also present. Others present included Steve Bainbridge, Steve Hooper, Jay Peterson and Sheriff Koontz.

Neece made the motion to Approve the March Regular Meeting Minutes, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Bills to be Paid in April with additions and Corrections, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Lower made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Village Engineer Steve Bainbridge presented Payment Estimate #4 for work done by Burdick Plumbing and Heating on the Sewer Treatment Plant Project. The total amount of this estimate is $14,611.50. Ninety percent of the Sewer Treatment Plant Project is finished. Maynard made the motion to approve payment of Payment Estimate #4 to Burdick Plumbing and Heating for work performed on the Sewer Treatment Plant Project, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Jay Peterson with Peterson Insurance presented Health Insurance Renewal Quotes. Peterson stated that he obtained a quote from Health Alliance as well as Blue Cross and that Health Alliance premiums would be double the cost of Blue Cross. Peterson informed Council that there is also an increase in the Blue Cross Premium. The monthly cost to insure 8 employees last year was $4,066.38 and this year the cost will be $4,413.79. Conlin made the motion to approve renewing Health Insurance coverage for 8 full time employees with Blue Cross Blue Shield, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None. Council was in agreement to discuss changes in the Health Insurance Ordinance at the next Regular Meeting.

Attorney Nohren presented Water Rates Ordinance 2016-2 Amending the Per Meter Fee as required for the IEPA. Nohren explained that upon completion of the new water treatment plant project, the per meter fee per month will increase to $17.87. Neece made the motion to approve Water Rate Ordinance 2016-2, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented the executed Lease Agreement between CHERAD and the Village of Moweaqua. Terms of the Lease remain unchanged from the previous year. Lower made the motion to approve the Lease Agreement with CHERAD for the 2016 season, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot stated that Chief Maynard would like to see the part time officers receive a pay increase to $16.00 per hour. The pay rate for part time officers now is $15.31. Lower made the motion to approve a pay increase to $16.00 per hour for part time officers beginning May 1, 2016, Henry seconded. Council voting Yes: Neece, Henry Maynard, Lower, Reschke and Conlin. No: None.

Maynard informed Council after speaking with Consultant Keith Moran, that using the 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Business Tax Funds for Golf Course expenses and utilities is not a Business District eligible cost as approved at the February Regular Meeting. After discussion Neece made the motion to approve changing the previous motion of ”Transfer of $15,000.00 from 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Business Tax Funds to Golf Course Operation” to Transfer of $15,000.00 from the General Fund to Golf Course Operations as a loan, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Reschke requested approval to loan the Golf Course an additional $15,000.00 from the General Fund for the upcoming bond and interest payment. After discussion Reschke made the motion to approve loaning the Golf Course $15,000.00 from the General Fund for the bond and interest payment, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chairman of the Personnel Committee Don Henry stated that after meeting, the committee recommends a .50 per hour increase in pay rate for each required water and sewer license obtained. The previous increase was .25. Neece made the motion to approve a .50 per hour increase in pay rate for each required water and sewer license obtained, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Water and Sewer Superintendent Louis Jordan requested approval to purchase 100 radio read water meters before the fiscal year end. Jordan stated that he has money left in the account for new meters and would like to continue updating them. Neece made the motion to approve purchasing 100 new radio read meters from this fiscal year budget, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to schedule the Spring Clean Up Days for May 4th through 7th. $5,500.00 has been budgeted for dumpsters, electronics and tire disposal. Neece made the motion to approve scheduling Spring Clean Up Days for May 4th through 7th, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Estrada presented quotes for tree and stump removal. Of the three quotes that were obtained Ozier was the lowest price at $750.00 for trees and $300.00 for stumps. Neece made the motion to approve the quote for tree and stump removal from Ozier Tree Service, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to approve scheduling the Annual Year End Meeting for Wednesday, April 27th at 6:30 p.m. Lower made the motion to approve holding the Annual Year End Meeting Wednesday, April 27th at 6:30 p.m., Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Neece made the motion to adjourn, Conlin seconded. Council voting Yes: Neece. Henry, Maynard, Lower, Reschke and Conlin. No: None.