April 14, 2020–Regular Meeting

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REGULAR MEETING
April 14, 2020

Call to Order
Pledge to the Flag
Roll Call

CONSENT AGENDA
Approval of March Regular Meeting Minutes
Approval of March Emergency Meeting Minutes
Approval of Bills to be Paid in April
Approval of Treasurer’s Report

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

NEW BUSINESS
1. Approval of Falk Façade Grant Application – Mayor Neece
2. Approval to Proclaim May “Motorcycle Awareness Month” – Mayor Neece
3. Approval of Gregory Annexation Ordinance #2020-09 – Attorney Garwood
4. Approval of Gorden/Heritage Lands Disconnect Ordinance #2020-10 – Attorney Garwood
5. Discussion and Possible Action Regarding the Purchase of a New Police Department Squad Car – Josh Whitney
6. Approval to Transfer Funds to Golf Course Operations – Mayor Neece
7. Discussion and Possible Action Regarding Water & Sewer Superintendent Training all Public Works Personnel to Operate Water Works – Mayor Neece
8. Executive Session – Mayor Neece
(a) Regarding the Appointment, Employment, Compensation, Discipline, Performance or
Dismissal of a Specific Employee
(b) Pending Litigation
(c) Real Estate
(d) Review Executive Session Minutes
9. Approval of Executive Session Minutes – Mischelle Davis

Adjourn

Please Note: Due to COVID-19 restrictions members of the public may join the meeting by conference call:
1. At time of meeting (April 14, 2020 6:30 p.m.) call the dial in number (701-802-5077) and
2. Enter the access code (858190)
_______________________________________________________________________________________________________

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Dana Fore, Shawn Conlin, J.D. Malone, Josh Whitney and Sean Hayes. Employees present via telephone were Ramiro Estrada, Sandi Callison and Beth Hawn. Mischelle Davis and Attorney for the Village, Scott Garwood were also present.
Conlin made the motion to approve the Consent Agenda with additions and corrections including the March Regular Meeting Minutes, March Special Meeting Minutes, Bills to be Paid in April and the Treasurer’s Report, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Buildings & Grounds Committee Chairman Kenny Long reported that he has begun looking into the demolition of the old Water Treatment Plant. There is a little research that needs to be done regarding if the property is in a long-term lease situation and who holds the deed. Long also reported for the Water & Sewer Department that Superintendent Estrada will be getting prices for additional security cameras at the Water Treatment Facility and new Maintenance Shed. Long reported for the Street & Alley Department that reimbursement to Prairieton Township for maintenance of the road just West of the Golf Course will be discussed at the next meeting.
Long also reported that plans for the new sidewalks, bike path and storm sewer are progressing. Mayor Neece stated that he believes we will be ready to accept bids in May or June. Mayor Neece reported that the storm sewer plans must be in place before the sidewalk plans can be finalized. Long reported that there is still a problem with Advanced Disposal trucks causing damage to the alley ways. Advanced is willing to repair but the repairs will most likely not be to the standards the Village would desire. Long is looking for suggestions and options.
Conlin reported that the budget will possibly be ready for approval at the May Regular Meeting.
Water & Sewer Committee Chairman J.D. Malone reported that during the COVID-19 restrictions there will be no water shut offs due to delinquency until further notice. Malone stated that funds have been budgeted to replace the current meter reading software. There have been several glitches in recent months and Malone feels it is becoming outdated and in need of replacement. Malone thanked Superintendent Estrada for his effort in making sure water service went uninterrupted during the last storm. During the storm there was a power outage and internet failure which resulted in no remote monitoring. Estrada stayed at the Water Treatment Facility after hours to make sure generators worked properly. Malone also thanked the Police Department for their drive by birthday parades. During a time when children cannot get together in groups this is a very nice way to make a birthday special.
In New Business Mayor Neece presented a Façade Grant application submitted by Stoney Falk. Falk proposes to tuck point and paint the 1st floor of the property he owns at 119 N. Main. Falk estimates the cost of repairs at $1,341.30. After discussion Fore made the motion to approve the Façade Grant for Stoney Falk, Malone seconded. Council voting Yes: Long, Fore, Malone, Whitney and Hayes. Abstain: Conlin. No: None.
Mayor Neece presented a request from Darrell Best of the Old River Chapter of ABATE of Illinois. May has been proclaimed Motorcycle Safety and Awareness Month in the State of Illinois. ABATE (A Brotherhood Aimed Toward Education) requests that communities execute the Motorcycle Safety and Awareness Proclamation in an effort to promote safety for all road users. Fore made the motion to approve that the Mayor Proclaim May Motorcycle Awareness Month for the Old River Chapter of ABATE, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Gregory Annexation Ordinance #2020-09. The parcel of land to be annexed is located West on County Highway 4 across from the Moweaqua Golf Course. An Annexation Agreement was approved and executed on March 11, 2020. After discussion Conlin made the motion to approve Ordinance #2020-09 Annexing Property Owned by Richard and Barbara Gregory into the Village of Moweaqua, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Ordinance #2020-10 Disconnecting Property owned by David and Brenda Little, Heritage Lands, Inc., and Roger Workman as Co-Trustees of the Marjorie Gorden Trust. Fore made the motion to approve Property Disconnection Ordinance #2020-10, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Police Committee Chairman Josh Whitney presented price quotes for a new squad car. Chief McReynolds reported that he is in the process of applying for a USDA Rural Development grant which will recoup 15% of the cost up to a maximum of $25,000.00. After discussion Whitney made the motion to approve the purchase of a new F150 or Chevy Tahoe Squad Vehicle not to exceed $48,000.00, Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece requested approval to loan $25,000.00 from the General Fund Savings Account to the Golf Course Operations Account for general expenses and the bond payment. Conlin made the motion to approve loaning $25,000.00 from the General Fund Savings account to the Golf Course Operations account for expenses and the bond payment, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece requested approval to loan $15,000.00 from the General Fund Savings account to the Golf Course Operations account for expenses and payroll. Conlin made the motion to approve loaning the Golf Course Operations account $15,000.00 from the General Fund Savings account for expenses and payroll, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece requested approval for the Water & Sewer Superintendent to train all full-time public works employees to operate water works within a 90-day time frame. After discussion Conlin made the motion to approve that the Water & Sewer Superintendent shall train all full-time public works employees to operate the water works within a 90-day time frame, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece requested a motion to adjourn if there was no further business to come before Council. Whitney made the motion to adjourn, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.