April 24, 2018 — Year End Annual Meeting

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AGENDA
Call to Order
Pledge to the Flag
Roll Call
Approval of Year End Bills to be Paid
Committee Reports
Mayor’s Report

NEW BUSINESS

  1. Approval of Travis and Lindsey Kerby Community Development Loan Request – Tiffy Sloan
  2. Approval of 2018-2019 Committee Appointments – Mayor Neece
  3. Approval of 2018 Cherad Lease Agreement – Shawn Conlin
  4. Approval to Close MFT Savings Account (Dewitt) and Transfer Funds to MFT Checking Account (Ayars) – Marcia Maynard
  5. Approval to Reimburse General Fund for 2017-2018 Expenses from Telephone Utility Tax Account – Marcia Maynard
  6. Approval to Reimburse General Fund for 2017-2018 Memorial Park Expenses – Marcia Maynard
  7. Approval to Purchase Squad Car Computers – Chief Maki
  8. Approval to Sponsor Hole for the Moweaqua Fireman’s Club Golf Outing – Chief Maki
  9. Approval of CAD – Chief Maki
  10. Approval to Move North Main Speed Limit Sign – Chief Maki
  11. Executive Session – Mayor Neece
  • Regarding the Appointment, Employment, compensation, Discipline, Performance or Dismissal of a Specific Employee.
  • Pending Litigation
  • Real Estate
  1. Approve Employee Pay Increases for 2018-2019 Fiscal Year – Michael Reschke

Adjourn


The Year End Annual Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin.  Employees present were Police Chief Maki, Ramiro Estrada, Louis Jordan and Mischelle Davis.  Tiffany Sloan of Ayars Bank was also in attendance.

Maynard made the motion to approve the Year End Bills to be Paid, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

In New Business Tiffany Sloan presented a request for a Community Development loan from Travis and Lindsay Kerby.  Sloan reported that the Revolving Loan Committee met and voted unanimously in favor of granting the loan.  Kerby’s plan to use the funds for starting costs for a new business and partial down payment on the building located at 117 N. Main Street.  Sloan stated that Kerby’s credit is very good and they project 2.5 jobs will be created.  The amount requested is $38,000.00 and terms of the agreement are monthly payments for 7 years.  Collateral has been established.  After discussion Plain made the motion to approve a Community Development loan in the amount of $38,000.00 to Travis and Lindsey Kerby for starting costs and partial down payment for a new business, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece presented his Committee Appointments for 2018-2019.  Lower made the motion to approve the 2018-2019 Committee Appointments as presented, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Golf Committee Chairman Shawn Conlin presented the 2018 CHERAD Lease Agreement.  Terms remain the same as the previous year.  Golf Pro Brad Burcham will pay $400.00 on the first of every month from March through December.  Reschke made the motion to approve the CHERAD Lease extension, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Finance Committee Chairman Marcia Maynard requested approval to close the MFT Savings Account and transfer the funds into MFT Checking per Treasurer Sandi Callison’s recommendation.  After discussion Maynard made the motion to approve closing the MFT Savings Account and transferring the funds into MFT Checking, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard made the motion to approve reimbursing the General Fund $15,171.24 from the Telephone Utility Tax Account for 2017-2018 eligible expenses, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower Reschke and Conlin.  No:  None.

Maynard made the motion to approve reimbursing the General Fund $3,249.74 from the Memorial Tree Park/Veterans Memorial Fund for 2017-2018 eligible expenses, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Chief Maki requested approval to purchase new squad car computers.  The current computers were purchased in 2002 and are no longer compatible with updated software.  After discussion Maynard made the motion to approve the purchase of two squad car computers from Tough Rugged Laptops and two docking stations for $9,015.27, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Chief Maki requested approval to sponsor a $150.00 golf hole for the Moweaqua Fireman’s Club Golf Outing. $150.00 includes a cart.  Shuster made the motion to approve sponsoring a $150.00 golf hole for the Moweaqua Fireman’s Club Golf Outing, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Chief Maki requested approval to implement the CAD computer system.  Maki explains that once a call is received a screen pops up with all the information and times for the call.  It allows other officers on the system to view calls and locations to assist.  If a report needs to be generated, dispatch issues a department specific case report number, which is attached to the call, with all information that has been obtained.  The officer can then complete the report.  The CAD system is maintained outside the department and would do away with the need for the IWIN internal report writing program which is not working properly.  After discussion Conlin made the motion to approve purchasing the CAD System for a one time set up fee of $8,000.00 and thereafter $4,064.00 in annual maintenance fees, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:   None.

Chief Maki requested approval to relocate the North Main Street speed limit sign of 55 mph.  Maki recommends that the sign be placed further North so that when summer ball games are being held and cars are parked along the street, traffic is traveling at a slower rate of speed.  Conlin made the motion to approve moving the North Main Street speed limit sign further North past the school grounds, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Shuster made the motion to enter Executive Session regarding the appointment, employment, compensation, discipline, performance or dismissal of a specific employee, pending litigation and/or real estate, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard made the motion to end Executive Session, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Reschke made the motion to approve employee raises as follows:  Mischelle Davis will receive a one-time increase to $19.00 per hour and Brad Burcham will receive a one-time increase of $200.00 per month effective the first full pay period in May 2018, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Reschke made the motion to approve 2% employee raises to the following:  Malone, Callison, Davis, Burcham, Jenkins, Baker, Estrada, Jordan, Allen, Linn and Oesch, Lower seconded.  Council voting Yes: Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.  Shuster made the motion to adjourn, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Approved May 8, 2018