April 28,2020 Annual Year End Meeting

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YEAR END ANNUAL MEETING
April 28, 2020
7:30 P.M.

Call to Order
Pledge to the Flag
Roll Call
Approval of Year End Bills to be Paid
Committee Reports
Public Comment
Mayor’s Report

OLD BUSINESS
1.Approval of Annual Reimbursement from Telephone Utility Tax to General Fund
For Trees, Signs and Property Maintenance Wages – Mayor Neece
2.Approval to Reimburse the Golf Course Building Maintenance Expenses from the
Business District Tax Fund – Mayor Neece
3.Approval to Reimburse the General Fund for Building Maintenance Expenses and Street Lighting from TIF Funds – Mayor Neece
4.Approval to Reimburse the General Fund for Completion of the New Maintenance Shed Interior from the Water & Sewer Fund – Mayor Neece

OLD BUSINESS
1.Approval to Reimburse Prairieton Township $2,203.83 for Road Maintenance –
Kenny Long
2.Approval of 2020-2021 Employee Wage Raises Proposal – J.D. Malone

Adjourn

Please Note: Due to COVID-19 restrictions members of the public may join the meeting by conference call:
1.At time of meeting (April 28, 2020 7:30 p.m.) call the dial in number (701-802-5077) and
2.Enter the access code (858190)
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The Year End Annual Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Dana Fore, Shawn Conlin, J.D. Malone, Josh Whitney, via telephone and Sean Hayes. Employees present were Beth Hawn and Ramiro Estrada via telephone.
Conlin made the motion to approve the Year End Bills to Be Paid, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Kenny Long reported for Street and Alley Department that the sidewalk project was still ongoing.
Police Committee Chairman Josh Whitney stated that Morrow Ford in Greenfield, Il. offered a discount on the original estimate for a Ford Truck.
Sean Hayes reported for the Golf Committee, stating that the Golf Board voted to possibly delay the first golf cart payment if necessary. They also voiced concerns regarding Covid-19 restrictions for when the course is allowed to reopen.
Mayor Neece presented the tentative proposed budget. The finalized budget will be on the agenda in June. Neece also stated that he received confirmation that the annual Village Pow Wow has been cancelled this year due to the Covid-19 restrictions. Mayor Neece reappointed Sean Adamson to the Zoning Board for the 2020-2025 term and David Little was reappointed as Zoning Administrator for 2020-2021 term.
The Mayor presented his Committee Appointments for the new fiscal year.
In new business Mayor Neece stated that before the end of the fiscal year the treasurer requests approval to reimburse the General Fund from the Telephone Tax Account for trees, street signs and property maintenance wages. This year the reimbursable amount is $13,963.21. After discussion Fore made the motion to reimburse the General Fund for trees, street signs and property maintenance wages from the Telephone Tax Account in the amount of $13,963.21. Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece also stated that, according to Keith Moran, because the Golf Course is in the Business District, they are eligible to receive funds from the Business District Tax Fund. He requested approval to reimburse the Golf Course building maintenance expenses in the amount of $9,342.16 from the Business District Tax Fund. Conlin made the motion to reimburse the Golf Course building maintenance expenses in the amount of $9,342.16 from the Business District Tax Fund, Hayes seconded. Council Voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes.
Mayor Neece also requested approval the reimburse the General Fund for building maintenance expenses and street lighting from TIF Funds which are eligible expenses per Keith Moran. Fore made the motion to reimburse the General Fund for building maintenance expenses and street lighting from TIF funds in the amount of $21,894.06. Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes.
Mayor Neece requested approval to reimburse the General Fund for completion of the new maintenance shed interior from the Water and Sewer Fund. The total cost of the renovation was paid out of the General Fund. With the sale of the former village maintenance shed, half of the remaining expense for the Water and Sewer Department would amount to $10,513.10. Malone made the motion to reimburse the General Fund for completions of the new maintenance shed interior from the Water and Sewer Fund in the amount of $10,513.10. Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece requested approval to reimburse Prairieton Township $2,203.83 for road maintenance. Prairieton township had been taking care of the stretch of road adjacent to the West end of the Golf Course. This reimbursement is eligible to be paid out of the Business District Tax Fund per Keith Moran. The Village Street Department will oil and maintain the road going forward. After discussion Conlin made the motion to reimburse Prairieton Township $2,203.83 for road maintenance from the Business District Tax Fund, Fore seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Personnel Committee Chairman J.D. Malone presented his proposal for Employee Wage Raises for the 2020-2021 fiscal year. Malone suggested that the board consider a 2.3% increase based on the Consumer Price Index. Malone obtained the rates from the Department of Labor website. He proposed the wage increase across the board for all employees. Malone also stated that if the economy boosts later in the year the percentage could be adjusted. Conlin stated that she would like to see a 3% increase for the employees. After some discussion Fore made the motion to approve the 2020-2021 Employee Wage Raises of 2.3% effective April 27, 2020, following the Consumer Price Index guidelines, Long seconded. Council voting Yes: Long, Fore, Malone, Whitney and Hayes. No: Conlin.
Mayor Neece requested a motion to adjourn if there was no further business to come before Council. Fore made the motion to adjourn, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes.