April 30, 2012 — Year End Annual Meeting

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YEAR END ANNUAL MEETING

April 30, 2012

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of Year End Bills to be Paid

Committee Reports

Mayor’s Report

NEW BUSINESS

  1. Comp. Time Rules – Steve Ruot
  2. Comp. Time Pay – Steve Ruot
  3. Vacation Time – Dave Little
  4. Employee Benefits, Wages and Compensation – Mayor Tolly
  5. Reimburse Community Development Dir. Salary from TIF – Marcia Maynard
  6. 2012-2013 Fiscal Year Budget – Marcia Maynard
  7. Clean Up Days – Ramiro Estrada

OLD BUSINESS

Adjourn


The Year End Annual Meeting was called to order by Mayor Tolly. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Steve Ruot and Dave Little. Bill McDaniel arrived shortly after. Employees present were Ramiro Estrada, Louis Jordan, Kim Adamson and Sandi Callison.

Little made the motion to approve the Year End Bills to be Paid in April with additions and corrections, Maynard seconded. Council voting yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

In Mayor Tolly’s report he commended the Village Employees for their hard work this year and stated that the Village of Moweaqua is headed in a positive direction.

Dave Little reported for the Personnel Committee that a 3{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} raise for all Village Employees excluding Golf employees, summer help and the Zoning Administrator was agreed upon. Little made the motion to approve a 3{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} raise for all Village Employees excluding Golf Employees, summer help and the Zoning Administrator, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

The Personnel Committee has considered the issue of comp. time at the recommendation of auditor for the Village Kevin Buckley. The Committee recommends that a maximum of 80 hours comp. time be allowed. Two employees are over that maximum at this time and should be paid for those hours to clear them from the books. Also considered was the carrying over of vacation time. After discussion Ruot made the motion to allow employees in the Police Department, Water Department and Street Department to accumulate a maximum of 80 comp. time hours as of May 1, 2012. Employees will not be allowed to carry over vacation time nor be paid for unused vacation time at their individual anniversary dates, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. Abstain: Maynard. No: None.

Council agreed that Maynard and Estrada should be paid for the comp. time hours they are carrying over the maximum and Jordan will also be paid for the two weeks vacation time he has carried over. From this point forward no employee will be allowed to carry over vacation time. It must be used or forfeited at the employees anniversary date. Maynard has agreed to be reimbursed at a rate of $20.00 per hour. Little made the motion to reimburse Maynard for 176 ½ hours of comp. time, Estrada for 10 ½ hours comp. time and Louis Jordan for 11 days vacation time, Ruot seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. Abstain: Maynard. No: None.

The Personnel Committee also recommends conducting back ground checks on all new hires including summer help. Little made the motion to approve conducting back ground checks on all new hired employees including summer help, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Maynard stated that it is time to reimburse the General Fund for the Community Development Director’s salary. Maynard made the motion to reimburse the General Fund from TIF, $12,911.30 for the Community Development Director’s salary, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Street and Alley Superintendent requested approval to hold the annual spring clean up days May 2nd through 5th. Ruot made the motion to approve holding the annual community spring clean up days May 2nd through 5th., Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.’

Mayor Tolly called on Maynard to present the 2012-2013 fiscal year budget for approval. After discussion Maynard made the motion to approve the 2012-2013 fiscal year budget, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Ruot made the motion to adjourn, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.