April 30, 2013 — Year End Annual Meeting

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YEAR END ANNUAL MEETING

April 30, 2013

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of April Regular Meeting Minutes

Approval of Bills to be Paid

Approval of Treasurer’s Report

Committee Reports

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Approval of PDC Lab Agreement – Louis Jordan
  2. Approval to Host IMLRMA Safety Meeting – Louis Jordan
  3. Approval of Additional Bill for Maintenance at Wells 18 and 19 – Louis Jordan
  4. Approval of CDAP Payment Estimates – Steve Bainbridge
  5. Approval of Revolving Loan / Voudrie – Ed Heck
  6. Approval to Participate in Downtown Derby – Mayor Tolly
  7. Approval to Hold Village Clean Up Days – Ramiro Estrada
  8. Approval to Install Stop Sign at Intersection Putnam / Warren – Ramiro Estrada
  9. Approval of Façade Grant Funds – Kim Adamson
  10. Approval of Golf Outing and 20th Anniversary Celebration – Kim Adamson
  11. Approval of 2013-2014 Fiscal Year Budget – Marcia Maynard
  12. Swearing in of Newly Elected Trustees and Mayor – Mischelle Davis

OLD BUSINESS

Adjourn


The Year End Annual Meeting was called to order by Mayor Tolly. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Steve Ruot, Dave Little and Zach Hite. Employees present were Officer Lamb, Kim Adamson, Louis Jordan, Ramiro Estrada and Joann Lower. Others present included Ed Heck, Steve Bainbridge, Dean and Kathy Voudrie, Craig and Tatum Plain, Ray Cherry, Curt Cherry, Kay Ruot and Mike Reschke.

Ruot made the motion to approve the minutes of the March Regular Meeting, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

After discussion Hite made the motion to approve the Year End Bills to be Paid with additions and corrections, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Mayor Tolly stated that he is proud to have been elected to serve as Mayor for the Village of Moweaqua. Now at the end of his term, he wanted to thank the employees for all the hard work they have done while he has been Mayor. Mayor Tolly stated that he hopes the Village moves forward in growth and prosperity in the future.

Mayor Tolly called on Water and Sewer Superintendent Louis Jordan to discuss the PDC Lab quote. Jordan explained that the quote of $1,050.00 is for July 1, 2013 through June 30, 2014. Little made the motion to approve accepting the PDC Lab drinking water testing quote for July 1, 2013 through June 30, 2014, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Jordan requested approval to host an IMLRMA Safety Meeting and lunch in May. Jordan explained that hosting of the safety meetings is rotated between surrounding municipalities. Maynard made the motion to approve hosting an IMLRMA Safety Meeting, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Jordan requested approval to pay a bill to Peerless Midwest for additional maintenance done to wells 18 and 19. Jordan stated that a portion of the bill, $13,600.00, was approved in advance for the chemical rehabilitation and inspection of the wells. Upon inspection it was determined that both wells were in need of new pumps and motors and will cost $8,340.00. Burgener made the motion to approve paying Peerless Midwest $8,340.00 for new pumps and motors at wells 18 and 19, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Mayor Tolly called on Village Engineer, Steve Bainbridge to present the Burdick Plumbing and Heating payment estimate. Bainbridge explained that $116,727.08 is left in available grant funds and that the Village will be responsible for the balance of $7,885.39. After discussion Ruot made the motion to approve the Burdick Plumbing and Heating payment estimate of $124,612.47, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Mayor Tolly called on Community Development Chairman Ed Heck to present a revolving loan fund application from Dean and Kathy Voudrie. Heck stated that Voudrie has requested $40,000.00 to be paid back in monthly installments over 15 years. The purpose of the loan is to relocate their auto repair business from their home to 130 S. Main Street. The money will be used for building improvements such as a new roof, electrical, heating, lighting, insulation and windows. Heck reported that the Committee voted unanimously to grant the loan. After discussion Little made the motion to approve a Community Development loan in the amount of $40,000.00 to Dean and Kathy Voudrie for their auto repair business, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Mayor Tolly discussed with Council an upcoming event that the Village might be interested in being a part of. Tolly stated that WCIA is offering the Village of Moweaqua an appearance on the ciLiving show for $450.00. WCIA goes on the road to small towns in East Central Illinois. Small business owners, such as the Moweaqua Golf Course, are invited to showcase their business. Six area participants are required for the show. After discussion Maynard made the motion to approve paying WCIA $450.00 for a spot on the ciLiving show, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to hold the annual Village Clean Up Days Wednesday May 1st through Saturday May 4th. Burgener made the motion to approve holding the annual Clean Up Days May 1st through May 4th, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Estrada requested Council discussion regarding the installation of stop signs at the intersection of Putnam and Warren. Council was in agreement that stop signs would make the intersection more safe for the residents in that area. Maynard made the motion to approve the installation of stop signs at the intersection of Putnam and Warren, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Finance Committee Chairman Marcia Maynard presented the completed 2013-2014 fiscal year budget for approval. After a brief explanation by Maynard, Ruot made the motion to approve the 2013-2014 fiscal year budget, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

At the end of New Business Mayor Tolly requested that the newly elected and re-elected council members be sworn in by the Clerk. After being sworn in, Mayor, Steve Ruot and Trustees Marcia Maynard, Don Henry and Joann Lower took their seats.

Mayor Ruot then requested a motion to enter Executive Session.

Maynard made the motion to enter Executive Session to consider Personnel Appointment and Employment, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Burgener made the motion to end Executive Session, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.