April 8, 2013 — Regular Meeting

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REGULAR MEETING

April 8, 2013

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March Regular Meeting Minutes

Approval of Bills to be Paid

Approval of Treasurer’s Report

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Approval of Payment Estimate / Burdick Plumbing & Heating – Steve Bainbridge
  2. Discussion Regarding Sewer Project Update – Steve Bainbridge
  3. Approval of Sloped Handicap Ramp / 124 N. Main – Ramiro Estrada
  4. Approval to Install Stop Sign at Intersection Putnam and Warren – Ramiro Estrada
  5. Approval of D & S Farm Proposal – Mayor Tolly
  6. Approval of TIF Inducement Resolution / Voudries Auto – Kim Adamson
  7. Approval of New Wave Agreement – Mike Antoline
  8. Approval of McKinney Annexation Ordinance – Mike Antoline
  9. Approval of Sprague Annexation Ordinance – Mike Antoline
  10. Approval to Replace Duty Weapons – Chief Maynard
  11. Approval to Donate to the CAM Jr. Class Prom – Marcia Maynard

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Dave Little and Zach Hite. Steve Ruot arrived shortly after roll call. Employees present were Ramiro Estrada, Louis Jordan, Ed Hanley, Kim Adamson, Lola Allen, Chief Maynard, Joanne Lower and Attorney for the Village, Mike Antoline was also present. Others attending included Steve Bainbridge, Mike Reschke, Steve Hooper, Dean and Kathy Voudrie and Curt Cherry.

Burgener made the motion to approve the March Regular Meeting Minutes, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Burgener made the motion to approve the Bills to be Paid in April, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Maynard made the motion to approve the Treasurer’s Report, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. Abstain: Ruot. No: None.

Mayor Tolly called on Kim Adamson to report for Community Development. Adamson stated that she has provided pictures to Council of the finished improvements at the Coal Mine Museum and that the façade grant reimbursement has been disbursed to the owner. Adamson inquired if the money left in the façade grant program will be available in the upcoming fiscal year budget and if there would be any added funds. Mayor Tolly stated that Council would discuss the program in more detail at the Year End Annual Meeting. Adamson requested ideas regarding a celebration for the Golf Course’s 20th Anniversary. Maynard stated that she had spoken with Ed Hanley about the cost of holding a special Anniversary Golf Outing. Ed stated that he would have figures by the Year End Meeting.

Mayor Tolly stated in his report that all Revolving Loan Payments are current with one exception and Attorney Antoline will contact that loan recipient requesting that regular payments be made or the Village will begin the collection process.

Attorney Antoline presented Cable Franchise Transfer Resolution #04/08/2013-R1. The Suddenlink Cable Company is now owned by New Wave Communications. After a brief explanation by Attorney Antoline, Ruot made the motion to approve Cable Franchise Transfer Resolution #04/08/2013-R1, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Attorney Antoline presented McKinney Annexation Ordinance #04/08/2013-1. Antoline explained that a corrected plat of survey would be requested from our Village Engineer Steve Bainbridge. Maynard made the motion to approve the McKinney Annexation Ordinance #04/08/2013-1 with corrected plat of survey, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Attorney Antoline presented Sprague Annexation Ordinance #04/08/2013-2. Maynard made the motion to approve the Sprague Annexation Ordinance #04/08/2013-2, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Mayor Tolly called on Village Engineer, Steve Bainbridge to present the Burdick Plumbing and Heating payment estimate. Bainbridge explained that the current amount due from CDAP grant funds to Burdick Plumbing and Heating for work done on the Main Pump Station Rehabilitation is $69,547.50. The project is 37{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} complete at this time. Bainbridge stated that there is also a change order that needs to be approved by Council, increasing the contract time by 120 days due to delays in material delivery and adverse weather. Contract completion date will be May 11, 2013. Ruot made the motion to approve payment estimate #2 to Burdick Plumbing and Heating in the amount of $69,547.50 and extending the contract completion date to May 11, 2013, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Mayor Tolly called on Street and Alley Superintendent Ramiro Estrada to discuss a handicap ramp for Main Attraction. Estrada stated that the ramp he has recommended to Pam Rodman is much like the one at the entrance of the Village Hall. It will be constructed of concrete and sloped up to the entrance of the beauty shop. The sides will be tapered to avoid being a tripping hazard. Ruot made the motion to approve Pam Rodman having a sloped concrete handicap ramp installed up to the entrance of her beauty shop, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Curt Cherry was in attendance requesting that the installation of stop signs be considered for the intersection of South Putnam and Warren. Cherry explained that traffic on Putnam Street travels past his home at a high rate of speed and he is concerned for the safety of his small children. After discussion Mayor Tolly suggested more police patrol in that area over the next week or so to see how prevalent the problem is. Mayor Tolly stated that the issue could then be readdressed at the Year End Annual meeting. Chief Maynard agreed to patrol the area and report at the Year End meeting.

Next in New Business Village Clerk Mischelle Davis presented a quote for the 2013 planting season from Sandi Earp of D & S Greenhouse. Earp proposes to plant 18 pots in the downtown area in mid May at a cost of $1,605.00. The pots will be filled with spikes, annual grasses, trailing flowers or begonias. Earp will maintain the pots from planting till frost. Earp will also remove dead shrubs from the North and South Welcome signs and replace with 3 to 4 foot grasses. She will maintain as needed. Earp recommends adding new rock to the Welcome sign planters also. The fee for planting and maintaining the Welcome signs is $750.00. Earp will also plant the three square planters located on East Main Street. She will fill with annuals, mulch and maintain at a cost of $750.00 for the growing season. Total cost for planting and maintaining the downtown area and Welcome signs is $3,105.00. Little made the motion to approve the quote of $3,105.00 for planting and maintaining the downtown pots and North and South Welcome signs, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Community Development Director Kim Adamson presented TIF Inducement Resolution # 04/08/2013-R2. Dean Voudrie has filed a TIF application in regard to Voudrie’s Auto which will allow Voudrie to pursue a plan for redevelopment of his commercial property and be reimbursed for eligible project costs. The inducement resolution gives Voudrie approval to begin the project immediately. Little made the motion to approve TIF Inducement Resolution #04/08/2013-R1, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Chief Maynard requested approval to replace three 7 to 8 year old duty weapons with identical models. Maynard explained that the duty weapon is an officers most important tool and must be in top operating condition. Maynard stated that duty weapons should be replaced approximately every 6 years. After discussion Little made the motion to approve purchasing 3 new duty weapons out of the Drug/Alcohol account from Ray O’Herron for $409.00 per weapon, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and Hite. Abstain: Maynard. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Burgener made the motion to adjourn, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite.