April 8, 2014 — Regular Meeting

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REGULAR MEETING

April 8, 2014

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March 25th Special Meeting Minutes

Approval of March Regular Meeting Minutes

Approval of Bills to be Paid in April

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval to Appoint Jerry Bertrand as Community Development Chairman – Mayor Ruot
  2. Approval of Community Development Loans – Jerry Bertrand
    1. Matt and Zach Hite – Tent Rental
    2. Zach and Vein Hite – Hite Inflatables
  3. Petition to Annex Casey’s – Liz Nohren
  4. Approval to Pay Golf Course Bond Payment – Joann Lower
  5. Approval to Hold Annual Clean Up Days – Ramiro Estrada
  6. Approval of North Main Water Extension – Louis Jordan
  7. Approval of Estimate for Roof Repair – Louis Jordan
  8. Approval of Water Treatment Plant Budget Plans – Louis Jordan
  9. Approval of Annual Corpro Cathodic Protection Quote- Louis Jordan
  10. Approval to Hire Part Time Police Officers – Don Henry
  11. Main Street “No Parking” – Larry Burgener
  12. Approval to Pay COD for Golf Course Alcohol – Mayor Ruot
  13. Approval of Estimate for Fireworks – Mayor Ruot
  14. Approval to Purchase Yearbook Ad – Mischelle Davis

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll call was answered by Marcia Maynard, Don Henry, Larry Burgener, Joann Lower and Zach Hite. Employees present were Chief Maynard, Ramiro Estrada, Louis Jordan and Brad Burcham. Others present included Ed Heck, Gerry Bertrand, Evelyn Lowe, Mike Reschke and Steve Hooper.

Lower made the motion to approve the minutes of the March 25th Special Meeting, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Maynard made the motion to approve the minutes of the March Regular Meeting, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Maynard made the motion to approve the Bills to be Paid in March with additions and corrections, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Hite made the motion to approve the Treasurer’s Report, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

In New Business, Revolving Loan Fund Chairman and President of Ayars Bank Ed Heck reported that he would be stepping down as Revolving Loan Fund Chairman. Heck recommended that the Village accept Ayars Bank Loan Officer Gerry Bertrand to take his place. After discussion Lower made the motion to appoint Gerry Bertrand as Revolving Loan Fund Committee Chairman, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Mayor Ruot called on newly appointed Revolving Loan Fund Chairman, Gerry Bertrand to present a Revolving Loan Fund Application from Zach and Matt Hite. Bertrand stated that the amount requested is $40,000.00 to be paid back in monthly installments over seven years. The funds will be used to purchase Rod Hite’s tent business and inventory. Bertrand reported that the Revolving Loan Committee voted unanimously to grant the loan. Lower made the motion to approve a Revolving Loan in the amount of $40,000.00 for Zach and Matt Hite to purchase Rod Hite’s Tent Rental and inventory, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener and Lower. Abstain: Zach Hite. No: None.

Bertrand also presented a Revolving Loan Fund request from Zach and Vien Hite. Bertrand stated that the amount requested is $16,000.00 to be paid back in monthly installments over seven years. The funds will be used to purchase Rod Hite’s Inflatable business and Inventory. Bertrand reported that the Revolving Loan Committee voted unanimously to grant the loan. Maynard made the motion to approve a Revolving Loan in the amount of $16,000.00 for Zach and Vien Hite to purchase Rod Hite’s Inflatable business and inventory, Henry seconded. Council voting Yes: Maynard, Henry, Burgener and Lower. Abstain: Hite. No: None.

Golf Committee Chairman Joann Lower presented the Golf Bond payment invoice in the amount of $33,660.00 for interest due to Bank of New York Mellon. After discussion Maynard made the motion to approve the $33,660.00 interest payment to the Bank of New York Mellon, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to hold the Annual Clean Up Days May 7th – 10th. Estrada stated that Advanced Disposals charge per dumpster is $360.00 and that $4,000.00 has been budgeted. Council recommended that Estrada obtain prices for electronics recycle since Advanced Disposal will no longer accept electronics. Estrada was advised to consult his committee for approval of electronics recycle quotes. Hite made the motion to approve holding the Annual Clean Up Days May 7th – 10th, at a rate of $360.00 per dumpster with Advanced Disposal and Committee Approval of quote for electronics disposal, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Water and Sewer Superintendent Louis Jordan reports receiving all but one payment from property owners along the route of the North Main Water Extension and that he would like approval to begin the project. Lower anticipates that the final payment will be made soon. Jordan requested approval to have Bainbridge advertise for bids and then have the Water and Sewer Committee advise who will do the work. Maynard made the motion to proceed with the North Main Water Extension with Committee Approval of Bids, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Jordan presented five repair proposals for the Village Hall roof. Four quotes are for Conklin MR Systems and one company recommended patch repairs. Jordan stated that the roof has leaked for several years and that he would not consider simply a patch repair. Jordan recommended that the Water Department and Administration split the cost of a Conklin MR System. After discussion Hite made the motion to approve the quote from Dean Construction. Dean Construction was the lowest bid at $12,690.00 with longest warranty of 15 years. Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Jordan presented the Annual Service Agreement from Corrpro for cathodic protection for the ground storage water tank. Cathodic protection maintains the integrity of the submerged walls of the water tank. Jordan stated that the cost for the maintenance is $550.00. After discussion Maynard made the motion to approve the quote of $550.00 from Corrpro for cathodic protection of the ground storage water tank, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Chief Maynard requested approval to hire two part time officers, Greg Just and Daniel Tallman immediately and pursue hiring 3 to 4 additional part time officers. All will be hired at the current pay rate of $15.01. Hite made the motion to approve the hiring of Tallman and Just and 3 to 4 additional part time officers at the current pay rate of $15.01 per hour, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Hite. No: None.

Mayor Ruot requested approval for the Golf Course to request COD payment for alcohol deliveries. Distributors require payment upon delivery. Maynard made the motion to approve paying COD for alcohol purchases as needed, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Village Clerk Mischelle Davis presented a request from the Central A&M Yearbook Committee for a donation. Davis explained that the Village has been donating $200.00 annually by purchasing an ad in the yearbook. Burgener made the motion to approve purchasing a $200.00 ad in the Central A&M Yearbook, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council . Maynard made the motion to adjourn, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower and Hite. No: None.