April 9, 2002 — Regular Meeting

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MOWEAQUA VILLAGE HALL

7:00P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to Be Paid

NEW BUSINESS

  1. Bob Allison – Resignation from Golf Board
  2. Bill Miller – Appointment to Golf Board
  3. Steve Bainbridge – MFT Budget
  4. Mark Miller – Application for Variance
  5. Golf Board Representatives
  6. Sidewalk Bids
  7. Jack Scott – Fireworks budget
  8. Personnel Committee – Salaries & budget
  9. Treasurer’s Seminar
  10. Petition – Animal Code
  11. Dean Voudrie – Complaint

OLD BUSINESS

  1. Assumption Coop Zoning
  2. Animal Code Ordinance

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

Adjourn


The April Regular Meeting of the Moweaqua Village Council was called to order by Mayor Dowd leading in the Pledge to the Flag. Roll call was answered by Jon King, Mike Tolly, Evelyn Lowe, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Boomer Neece, Rudy Smith, Louis Jordan, Paul Bollhorst and Brian Allison. Others present are listed on attached sheet.

Mahone made the motion to approve the minutes of the March Regular Meeting, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

King made the motion to approve the March Treasurer’s report, Lowe seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Ruot made the motion to approve the Bills to be Paid, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

First in New Business Mayor Dowd presented Bob Allisons resignation from the Golf Board. King made the motion to accept Allisons resignation, Tolly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Mayor Dowd proceeded in New Business appointing Bill Miller to the Golf Board to take Allisons seat. Weakly made the motion to accept the appointment of Bill Miller to the Golf Board, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Next in New Business, Steve Bainbridge was in attendance to discuss an error in the MFT Budget that was presented at the March Regular Meeting. The total estimated budget is $20,124.01 rather than $13,224.01. Bainbridge recommended Council appropriate $23,000.00 of MFT funds for the purpose of maintaining streets and highways. Mahone made the motion to appropriate $23,000.00 of MFT funds, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Continuing in New Business, Mayor Dowd presented an application for a variance from Mark Miller. Miller has applied for a variance to allow him to build a 24’ x 30’ garage on property located at 3 Allen Dr. The new structure will be situated 13’ from the South property line and 6’10” from the West property line. An existing garage will be removed. The Zoning Board of Appeals voted unanimously to grant the variance. Mahone made the motion to accept the Zoning Boards recommendation to grant the variance to Miller, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Mayor Dowd then called on Golf Board representatives Don Wright and Glenn Thompson. Wright informed Council that Brett Chaney has resigned as grounds keeper and has taken a new position in Mississippi. Applications for a new grounds keeper have been taken and reviewed. The Golf Board has recommended hiring Jeff Stauder. Lowe made the motion to appoint Stauder as grounds keeper, Tolly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Glenn Thompson went on in Golf Business informing Council of their progress with bonding for the golf course expansion. The Golf Board has decided $1,750,000.00 is the amount needed. Thompson requested Council approve the Golf Board pursuing bonding in the amount of $1,750,000.00. King made the motion to approve pursuing bonding in the amount of $1,750,000.00 for the Golf Course expansion, Weakly seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Up next in New Business Street Superintendent Boomer Neece informed Council of the sidewalk bids outcome. Nine bids were received which are on file with the Clerk. Porter Bros. of Decatur came in lowest bidder at $11.60 per lineal ft. Neece recommended Council approve Porter Bros. for this years sidewalk construction. $25,000.00 of work will be done on walks this year. Lowe made the motion to accept Porter Bros. bid for sidewalk construction, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Mayor Dowd moved on in New Business calling on the Personnel Committee to address the issues of budget and salaries. Mahone requested a Special Meeting be set for April 22, 2002 at &7:00P.M. for the purpose of discussing the budget and salaries. Lowe made the motion to have a Special Meeting April 22, 2002, Ruot seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Next in New Business Lowe informed Council of a Treasurer’s Seminar to be held in Springfield. Treasurer Callison has requested approval to attend. The Seminar will be held for those needing instruction in Tremont software. Cost of the seminar is $30.00. Lowe made the motion to approve the Treasurer attending the seminar, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Marcia Maynard came forward with New Business concerning dogs in the Village. Maynard submitted a petition, which is on file with the Clerk, of 230 signatures of Village residents who would like to see more safety measures implemented to our Animal Code. Measures such as more secure fencing and requiring the owners of potentially vicious animals to carry insurance. Maynard also asked that the two dog minimum in our Animal Code be maintained and controlled.

Last in New Business, Dean Voudrie was to be present with a complaint. Chief Smith explained that he has already spoken to Voudrie and the matter has been resolved.

In Old Business, Mayor Dowd explained that the Assumption Coop property that was annexed into the Village at the March Regular Meeting should have also been zoned. After discussion, Ruot made the motion to have the Zoning Board handle the Assumption Coop rezoning and present to Council at the next Regular Meeting, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

Also in Old Business, Mayor Dowd informed Council that the Animal Code Ordinance Attorney Antoline was to present will be deferred to the next Regular Meeting.

Mayor’s Report: Mayor Dowd reports that our Year End Annual Meeting will be Tuesday, April 30, 2002, at 7:00 P.M.

Attorney’s Report: Antoline reports receiving a plat of survey from Christian County showing the .361 acre parcel the Village has agreed to sell to Christian County subject to Attorney review. Antoline has reviewed the agreement and plat and is in favor of the sale.

Paul Bollhorst has presented a Variance Checklist form and a Fence Construction form to Antoline for review. Antoline agrees that the forms will be useful.

Antoline presented to Council the application for tax exemption for the new golf course addition which needs to be filed with the State now.

Police Committee: Chief Smith explained to Council that he has set up files for residents in town who have property that needs cleaned up. The files will enable him to keep a record of notifications sent to property owners asking them to comply with Ordinances and keep their property free from junk and debris. Pictures of the properties will also be on file.

Smith also discussed reckless driving and loud music complaints saying he has contacted the residents and told them of the complaints against them. The residents were not very cooperative but do understand they can be ticked if they ignore warnings.

Smith asked Council to consider replacing the Ford squad car since there is enough money to do so this year. The car is due to be replaced in 2003. The car has cost a lot in repairs and needs more repairs. Smith recommends replacing it now rather than spend any more money in repairs.

Finance Committee: Lowe has provided a copy of the 2002 –2003 budget to each Council member for review. The budget will be on the Special Meeting agenda for approval April 22, 2002.

Lowe requested money in account 01.11.913 for the Sesquicentennial, be placed in the checking account before April 30, 2002. Lowe made the motion to move the money from account 01.11.913 to the checking account, Mahone seconded. Council voting Yes: King, Tolly, Lowe, Ruot, Mahone and Weakly. No: None.

In public participation there was more discussion about the complaints against dogs, young people driving recklessly and playing music too loud and people not obeying speed limit signs on N. Putnam Street. Randy and Jill Knight commended our Police Department for doing a good job and asked that they continue in their efforts. Brian Allison noted that the support of the Community and Village Board is needed to do so.

Weakly made the motion to adjourn, Tolly seconded.