August 10, 2010 — Regular Meeting

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REGULAR MEETING

August 10, 2010

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in August

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. Zoning Board and Planning Commission – Mike Antoline
  2. Zoning Board Compensation – Mahone
  3. Central States Fireworks – Mayor Tolly
  4. Recycling Bin – Mayor Tolly
  5. Building Maintenance / Mold – Mayor Tolly
  6. Tank Inspection Proposals – Louis Jordan
  7. Purchase of Pipe Locater – Louis Jordan
  8. Decorative Borders for Welcome Signs – Estrada

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Howard Wise, Larry Burgener, Steve Ruot and Mike Reschke. Jim Mahone arrived shortly after roll call. Employees present were Louis Jordan, Ramiro Estrada, Lola Allen, Joann Lower, Jim Jordan, Boomer Neece and Attorney for the Village, Mike Antoline, was also present. Others present included, Chuck Stiner, Jack and Tracy Phillips, Mary Ann Stiner and Evelyn Lowe.

Ruot made the motion to approve the minutes of the July Regular Meeting, Maynard seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to approve the Treasurer’s Report, Burgener seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to approve the Bills to Paid in August with additions, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

In Committee Reports Water and Sewer Chairman Howard Wise requested that Superintendent Louis Jordan update Council on the lift station rehab progress. Jordan stated that the rehab on the Pine Street lift station is almost completed and work will begin within the next couple of days on the Cedar Street lift station. Jordan stated that a few things were changed from the original plan but nothing of significance. Everything is going well with the project.

Howard Wise turned in his formal resignation as Trustee of the Village of Moweaqua effective immediately. Mayor Tolly accepted the resignation from Wise and stated that he hates to see him go and that everything he has done for the Village during his term is much appreciated.

Reporting for the Street and Alley Department Larry Burgener stated that Ramiro had to have a cracked windshield repaired on the Street and Alley pick up truck this month. The crack was the result of a rock hitting it. Burgener went on to report that he is concerned about using the back hoe and other equipment safely. Burgener stated that hanging onto the side of the vehicles is not safe and would like to see the Village purchase some sort of vehicle such as a gator or golf cart. All the workers would be able to be seated in a vehicle while traveling around town during brush pick up, etc. and Phillips would also be able to use it when reading meters. Burgener presented two bids. The cost of a 2011 Polaris Ranger 500 4/4 from World of Power Sports would be $8,518.00 and a Kubota RTV 500 from Hogan Grain is $7,260.00. Burgener proposes selling the truck that Council planned to keep when the new Water/Sewer and Street/Alley trucks are purchased. Ruot questioned whether or not that sort of vehicle is legal for municipal to use. Attorney Antoline agreed to look into the legality of ATV use by municipalities and the issue will be discussed at the next Regular Meeting.

Chief Maynard reported for the Police Department that Officer Wade and the part time officers will be attending a three day DUI class at MTU. Maynard also reported that the fuel pump on the new squad car has been replaced and is running well. Chief Maynard stated that the squad car radios are not working well. He has scheduled an appointment with Craig Antennae and hopes the radios can be repaired. Chief Maynard reported that the Shelby County Sheriff has received a grant to replace all of Shelby Counties squad car radios. However, Maynard has not received word yet when we might receive our new radios. In the meantime ours will have to be fixed and will hopefully last until we receive the new ones.

Mike Reschke reported for the Finance Committee that we have received our first TIF check. The Village has also received the first installment of Real Estate taxes.

Attorney Antoline reported that the Village of Moweaqua has received notice of a prevailing wage investigation. Antoline stated that the Illinois Department of Labor usually only investigates based on complaints. The investigation concerns work being done to rehabilitate the Pine Street lift station. The IDOL has requested several documents from the Village of Moweaqua. Village Engineer Steve Bainbridge will furnish some of those documents as well. Attorney Antoline stated that he is confident the Village of Moweaqua has done everything correctly.

Attorney Antoline instructed the Clerk to place Annexation Ordinances for Sprague and McKinney on the September Agenda. Antoline then requested Council approval to have Village Engineer Steve Bainbridge prepare the annexation plats. Reschke made the motion to approve having Steve Bainbridge prepare the annexation plats for the Sprague and McKinney annexations, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Attorney Antoline also reported that an Ordinance Violation Notice has been served to the owner of property located on Madison Street, in regard to weeds, junk, trash, debris and inoperable vehicles. That notice was ignored. Maynard reported that some mowing was done but nothing else. Antoline stated that a complaint will now be filed in Shelby County Court against the property owner.

Mayor Tolly reported that he has sent letters to several property owners in regards to cleaning up their properties and progress has been made. Mayor Tolly stated that he will continue to send notices until the properties are up to code.

Mayor Tolly informed the public that were present that before bringing complaints to Council they should contact the Committee in charge first. Mayor Tolly provided lists of the Committees and their members. Mayor Tolly also stated that anyone wishing to speak during public participation will be given three minutes to state their business. Council will either choose to discuss the issue immediately or defer it until the next Regular Meeting if necessary.

Mayor Tolly thanked Estrada, Jordan, Phillips and their crew for the hard work put in cleaning up the town after the recent storm.

In Public Participation Evelyn Lowe provided Council with pictures of a property on Madison Street. The pictures showed an unlicensed vehicle, and other debris. Mayor Tolly stated that these are pictures of a property we are already dealing with and assured Lowe that measures are being taken to resolve the issue.

Also in Public Participation Zoning Administrator Boomer Neece came forward and expressed his appreciation to Howard Wise who stated earlier in the meeting that he will be resigning as of the end of this meeting. Neece stated that Wise has worked very hard in saving the Village of Moweaqua’s taxpayers by applying for available grants whenever possible.

Attorney Antoline presented Ordinance #08/10/2010-1 establishing the Planning and Zoning Commission. After discussion Mahone made the motion to approve Ordinance #08/10/2010-1, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone explained to Council that the Zoning Board members are currently receiving $10.00 per meeting. Unless a Special Meeting is called most applications are dealt with on the fourth Monday of the month. So members may have several applications to be decided upon at one meeting. The members will most likely have more responsibility since becoming the Planning and Zoning Commission. The members feel that the current compensation is not adequate. After discussion Mahone made the motion to increase the Planning and Zoning Commission members compensation to $20.00 per initial application and $10.00 per application thereafter, per meeting, Reschke seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Next in New Business Mayor Tolly reported receiving a contract from Central States Fireworks for the 2011, 4th of July fireworks display. Finance Committee Chairman Mike Reschke stated that $10,000.00 was budgeted for next years fireworks. Mayor Tolly requested discussion about whether or not to have fireworks next summer. Ruot stated that tax dollars are to be used for necessities. Jordan stated that not as many donations were received this year as last year. Mahone reported receiving several positive comments. After discussion Reschke made the motion to enter into contract with Central States Fireworks for the 2011, July 4th display, Wise seconded. Council voting Yes: Wise, Mahone and Reschke. No: Maynard, Burgener and Ruot. Mayor Tolly voted Yes breaking the tie.

Mayor Tolly reported that the recycling bin is becoming a problem. Employees are having to spend too much time sorting and condensing. People are not compressing the plastic bottles and boxes and leaving it for the Village employees. Sometimes debris is left on the ground if there is no room in the bin. Neece recommended that the bin be placed within a fenced area and only open during certain times. Someone could be hired to supervise the drop offs. Mayor Tolly advised the Clerk to put Recycling on the September agenda and requested that Council be thinking about potential solutions.

Mayor Tolly reported that the Police Department has mold on the walls. The moisture problem needs to be addressed and the walls repaired to remove the mold. Wise stated that when the new records room was built J.P. was also asked to fix the Police Department roof. Chairman of Building and Grounds Maynard stated that she would make some calls to see how much it would cost to have the mold professionally removed. Maynard will report at the next Regular Meeting.

Jordan reports receiving three proposals for the annual inspection and cleaning of the ground storage water tank and water tower. Midco Diving & Marine Services, Inc. was the low bidder at $2,199.00. Jordan explained that the tanks will be video inspected and documented in a written report. Also, up to 3 inches of accumulated sediment will be vacuumed from the floor of the tank. Ruot made the motion to accept the proposal from Midco Diving & Marine Services for the annual inspection and cleaning of the water storage facilities, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Jordan requested approval to purchase a pipe locater from Illinois Meter. Jordan has obtained two price quotes for a Ridgid SR20 Seek Tech pipe locater. Illinois Meter was the lowest bid at $3,780.00. Mahone made the motion to approve the purchase of a pipe locater from Illinois Meter, Burgener seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly called on Street and Alley Superintendent Ramiro Estrada to discuss decorative borders for the “Welcome to Moweaqua” signs. Estrada explained that 130 feet of concrete border is needed to encircle the welcome signs. The border surrounding the signs now is deteriorating and the concrete borders will be a more permanent solution. Horton Curb Scapes will do the borders for $747.50. After discussion Mahone made the motion to approve purchasing concrete borders for the welcome signs from Horton Curb Scapes for $747.50, Reschke seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Burgener made the motion to adjourn, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None. Meeting adjourned at 7:25 P.M.