August 11, 2009 — Regular Meeting

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REGULAR MEETING

August 11, 2009

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Approval of July Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in August

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Fire Department and Nursing Home Water Accounts – Louis Jordan
  2. Ground Storage Water Tank Cleaning – Louis Jordan
  3. MFT Bids – Ramiro Estrada
  4. Fireworks Contract for 2010 – Mayor Tolly
  5. Website – Mayor Tolly
  6. Moran Economic Development Ordinance – Mike Antoline
  7. Hiring Policy Ordinance – Howard Wise

OLD BUSINESS


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Officer Maynard, Paul Bollhorst, Lola Allen, Louis Jordan, Ramiro Estrada, Mischelle Davis and Attorney for the Village , Mike Antoline was also present. Others attending included Steve Bainbridge, Kevin Buckley, Dave Boyd, Larry Morrell, Evelyn Lowe and Janie Wise.

Ruot made the motion to approve the July Regular Meeting Minutes, Reschke seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Wise. No: None.

Mahone made the motion to approve the Treasurer’s Report, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Thomas made a motion to approve the Bills to be Paid in August with additions, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly delayed his report in order to let Kevin Buckley give his audit report for fiscal year 2008-2009. It was uncertain whether or not he would be ready to present the audit at the August meeting and was not put on the Agenda. Buckley provided a copy of the report to each board member for review and explained briefly the contents and recommendations for the current fiscal year. A copy of the report is on file with the Clerk. Mahone made a motion to formally accept the audit report, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

In Mayor Tolly’s report he informed Council that Moweaqua is the recipient of a story board exhibit from the Lincoln Heritage Commission. The Commission received a grant for six story boards which will be placed in different towns on the “Looking for Lincoln” trail. Each tells different details about Lincoln. One of Lincolns security guards by the name of Adamson came to Moweaqua to live after he retired. Mayor Tolly stated that there will be a formal dedication at a later date. There has been no decision where the exhibit will be placed. The exhibit will be advertised in the Lincoln Heritage Commission Trail Book.

Mayor Tolly updated Council about the Police Chief position application process. At this point all background checks have been completed and a Police Committee Meeting will be scheduled to discuss the next step in the hiring process.

In Attorney Antoline’s report he stated that file stamped copies of the prevailing wage letter have been received from the Secretary of State Index Division and the Il. Department of Labor. The certification of publication has also been received from Shelbyville Daily Union. Antoline explained that these are the documents that will need to be made available in the event of a prevailing wage investigation.

Presented Ordinance 08/11/09-1 authorizing agreement for technical services and economic development assistance between the Village of Moweaqua and Moran Economic Development, LLC. Reschke made the motion to approve Ordinance 08/11/09-1, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

In Committee Reports, Health & Safety Committee Chairman, Marcia Maynard updated Council about the property she had received complaints about. She provided before and after pictures to Council. Maynard also informed the property owner that there is a dumpster available at the ground storage water tank. Council agreed that the Mayor would speak to the property owner and if no compliance takes place the Attorney will send a formal “Notice to Abate”.

Water and Sewer Committee Chairman Howard Wise reports that he received a call from Mike Cavanaugh. Cavanaugh informed Wise that the full amount has been granted for rebuilding the two sewer lift stations which is excellent news. Wise is hoping that work can begin of the project in late fall.

Police Committee Chairman Steve Ruot had no report but called on Officer Maynard who presented Council with a monthly activity report.

Finance Committee Chairman Mike Reschke reported that he has been in contact with IMRF and established that the Village of Moweaqua does not need to do anything in regards to the retirement fund “Optional Phase in Rate”. Moweaqua did not receive the “Optional Phase in Rate” because our actuarial required contribution rate or “ARC” was equal to or below the phase in rate.

Street And Alley Superintendent Ramiro Estrada informed Council that the brush pile gate will be locked indefinitely due to inappropriate dumping of furniture and building materials. Estrada and the Clerk will have a key available and a sign out sheet to ensure that only limbs and brush are being hauled to the pile.

In public participation Dave Boyd inquired why the new lights on Highway 51 are not working yet. Boyd requested that someone from the Village see about getting them finished. Jordan explained that it is up to the State and CIPS and that he has been in contact with them several times.

Water and Sewer Superintendent Louis Jordan reported that the auditor has suggested that the Water Department get Council approval to permanently waive late penalties for the Fire Department and Nursing Home. Jordan explained that the Fire Department has their monthly meeting after the 15th which is when the water bill is due. Jordan stated that they cannot pay a bill until after it has been approved at the meeting. Jordan went on to say that the Nursing Home is State funded and the State has been slow in paying. Mahone made the motion to approve permanently waiving late fees for the Moweaqua Fire Department and the Moweaqua Nursing Home, Thomas seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot and Mahone. No: Reschke.

Jordan requested approval to hire Midwest Mobile Washers to pressure wash and treat the ground storage water tank. Quote for cleaning and treating is $3,175.00. The cleaning lasts about two years. Mahone made the motion to approve hiring Midwest Mobile Washers to clean and treat the ground storage water tank for $3,175.00, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Jordan also requested approval to spend $2,500.00 to rebuild an aerator to be used as a spare. Mahone made the motion to spend $2,500.00 to rebuild an aerator, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Steve Bainbridge was in attendance to present the MFT bids for street maintenance. Bids were received from Allied Asphalt and Dunn Co. Dunn Co. was the low bidder at $46,672.50. Mahone made the motion to accept the bid of $46,672.50 from Dunn Co. for maintenance of streets, Reschke seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly presented a one year and a three year fireworks contract from Central States Fireworks. Council discussed how much was received in donations for fireworks this year and while all donations are very much appreciated some council members are of the opinion that too much tax payer money is being used for the 15 minute display. After discussion Thomas made the motion to table the fireworks contract in order to inquire about other companies and get prices, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly reported that he has been in contact with a company who is doing a website for the Moweaqua Golf Course. Mayor Tolly provided copies of a rate quote from Scan Pro Studios to council members. Mayor Tolly stated that a representative from Scan Pro would come to the next Regular Meeting with a presentation if Council was interested.

Mayor Tolly called on Howard Wise to discuss Hiring Policy Ordinance 07/14/09-2. The Ordinance states that Golf Course Personnel shall be exempt from the 10 mile residency requirement. Some Council members felt the Golf Course personnel should also be subject to the residency requirement. After discussion Council was in agreement that the Golf Course personnel should remain exempt.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Mahone made the motion to adjourn, Reschke seconded. Motion carried.