August 11, 2015 — Regular Meeting

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REGULAR MEETING

August 11, 2015

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July Regular Meeting Minutes

Approval of Bills to be Paid in August

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of TIF Recommendation Regarding Crawford’s Pizza & Pub III – Keith Moran
  2. Approval of Resolution to Crawford’s Pizza & Pub III Authorizing TIF Agreement – Keith Moran
  3. Approval of Annual Audit – Kevin Buckley
  4. Approval for Treasurer to Reimburse Water & Sewer Department per Tax Levy/Audit Adjustment – Mike Reschke
  5. Approval for Treasurer to Apply Tax Levy/Audit Adjustment to Golf Course Outstanding Debt – Mike Reschke
  6. Approval of Ordinance 2015-7 Amending an Ordinance Establishing a Gross Receipts Utility Tax #91-108B of the Village of Moweaqua, Shelby and Christian Counties, Il. – Kaylee Boehm
  7. Approval of Ordinance 2015-8 Amending Ordinance 99-104 an Ordinance Providing for a Method of Collecting Taxes for the Privilege of Using Electricity Based Upon Kilowatt/Hour Usage of Individual Customers of the Village of Moweaqua, Shelby and Christian Counties, Il. – Kaylee Boehm
  8. Approval of Ordinance 2015-9 Approving a Variance Relating to Certain Property Located Within the Village of Moweaqua, Shelby and Christian Counties, Il. – Kaylee Boehm
  9. Approval of Ordinance 2015-10 Authorizing Lease of Municipally Owned Real Property of Village of Moweaqua, Shelby and Christian Counties, Il. – Kaylee Boehm
  10. Approval of Health Department Recommendations Regarding 314 E. Elm – Boomer Neece
  11. Discussion and Action Regarding 110 N. East – Marcia Maynard
  12. Approval to Compensate Student for FFA Flower Pot Project – Marcia Maynard
  13. Discussion and Action Regarding Garbage Haulers License – Mike Reschke
  14. Approval of Building Maintenance Estimate – Joann Lower
  15. Approval of Christian County FS Annual Contract – Louis Jordan
  16. Approval of Breast Cancer Awareness Bike Ride – Officer Lamb
  17. Approval to Purchase Police Department Patrol Bicycle – Officer Lamb

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Marcia Maynard, Joanne Lower, Mike Reschke and Shawn Conlin. Don Henry was absent. Employees present were Louis Jordan, Ramiro Estrada, Sandi Callison, Ed Hanley, Officer Chad Lamb, Officer Aaron Morgan and Attorney Kaylee Boehm attended in Liz Nohrens absence. Others present included Kevin Buckley, Keith Moran, Dave Little, Matt & Hilary Crawford, Kristy Gorden, Jim Giles, Henry Hoffman and Dave Boyd.

Neece made the motion to approve the minutes of the July Regular Meeting, Maynard seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the Bills to be Paid in August with additions and corrections, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke, and Conlin. No: None.

In New Business Mayor Ruot called on TIF Consultant Keith Moran to discuss a Project Proposal that has been submitted by Crawford’s Pizza & Pub III, Inc. Moran stated that Crawford’s Pizza and Pub will purchase and renovate the Moweaqua Bowl& Café. Matt Crawford stated that they are looking at a project start date of September 1st and an estimated 3 months for the remodel. All $324,680.00 of the estimated cost for purchasing and remodeling the bowl and café building qualify as TIF eligible costs. These are costs that would be legally reimbursable in compliance with the Illinois TIF Act but do not reflect the recommended amount of funding to provide. Moran stated that his recommendation would be that the Village reimburse the developer $30,000.00 in the form of two annual grant payments of $15,000.00 each, payable upon completion of the project. After discussion Maynard made the motion to approve accepting Moran Economic Development’s recommendation to reimburse the developer of Crawford’s Pizza & Pub III two annual payments from TIF funds of $15,000.00 each payable upon completion of the project, Neece seconded. Council voting Yes: Neece, Maynard, Lower and Conlin. No: Reschke.

In response to the approval of Keith Moran’s recommendation to use TIF Funds for Crawford’s Pizza & Pub III, Moran presented Resolution 2015-3 to Crawford’s Pizza & Pub III, Inc. for redevelopment of certain property located in the Village of Moweaqua, Illinois and also the Redevelopment Agreement regarding such. Neece made the motion to approve Resolution 2015-3 and Redevelopment Agreement, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot called on Kevin Buckley who was in attendance to present audit findings for fiscal year 2014-2015. Buckley provided a copy for each Council member to review and gave a brief explanation of the contents and recommendations. After discussion, Conlin made the motion to approve the 2014-2015 Fiscal Year budget as presented, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Next in New Business Finance Committee Chairman Mike Reschke requested approval for the Treasurer to reimburse the Water & Sewer Department fund $19,614.28 according to the Tax Levy/Audit Adjustment. After discussion Reschke made the motion to reimburse the Water & Sewer fund $19,614.28 according to the Tax Levy/Audit Adjustment, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Reschke requested approval for the Treasurer to apply the Golf Course Tax Levy / Audit Adjustment of $19,614.28 to the Golf Course Outstanding Debt. After discussion Reschke made the motion to approve applying the Golf Course Tax Levy / Audit Adjustment of $19,614.28 to the Golf Course Outstanding Debt, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Kaylee Boehm presented Ordinance #2015-7 Amending Ordinance #91-108B Establishing a Gross Receipts Utility Tax. The amendment reflects the correction of the 3{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} rate to 4{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} rate. Neece made the motion to approve Ordinance #2015-7, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Boehm presented Ordinance #2015-8 Amending Ordinance #99-104 Providing for a Method of Collecting Taxes for the Privilege of Using Electricity Based on Kilowatt-Hour Usage of Individual Customers. Ameren Illinois required added language regarding tax exempt properties belonging to the Village. The properties must be listed on the Ordinance to continue tax exempt status. Lower made the motion to approve Ordinance #2015-8, Maynard seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Boehm presented Ordinance #2015-9 Approving a Variance Relating to Certain Property Located Within the Village of Moweaqua. Specifically, the Paul Tyler property located at Hermanson Dr. Tyler has requested approval to construct an attached garage 15.5 feet from the front property line rather than 25 feet. As stated at the July Regular Meeting the Zoning and Planning Commission voted unanimously in favor of granting the Variance and there were no adverse parties. Neece made the motion to approve Variance Ordinance #2015-9, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Boehm presented Lease Agreement and Ordinance #2015-10 Authorizing Lease of Municipally Owned Real Property of the Village of Moweaqua to the Legacy Grain Corporation for purposes in connection with operating said grain elevator for their use, including but not limited to, installing a grain probe in the alley between West Madison and West Main. Maynard made the motion to approve the Lease Agreement and Ordinance #2015-10 Authorizing Lease of Municipally Owned Real Property of the Village of Moweaqua to the Legacy Grain Corporation, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Maynard requested that Council consider compensating Hailey Hunter for her excellent care of the downtown flower pots this summer. After discussion Maynard made the motion to approve paying Hailey Hunter $430.00 for care of the downtown flower pots and also donating $250.00 to the Central A&M FFA, Reschke seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Reschke presented recommendations regarding the Advanced Disposal Contract. Advanced Disposal has quoted service with and without recycling. After discussion Reschke made the motion to approve renewal of the contract and license with Advanced Disposal without recycling. The monthly cost of residential pick up will remain the same, $16.50 per month. Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Lower presented a quote for building maintenance from Neiss Masonry. Neiss recommends repairs including removal of 4 windows and fill in with brick, remove and replace bowing plaster and tuck-pointing where needed. All work can be done for $9,825.00. Neece made the motion to approve the bid of $9,825.00 from Neiss Masonry for building maintenance, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Jordan presented the 2015-2016 contract from Christian County FS for Council approval. The price per gallon for LP gas will be locked in for the upcoming year at $1.19. The total price for 1,935 gallons which is average for the Village of Moweaqua is $2,204.65. The total also includes a credit balance of $115.42 from the previous contract. Maynard made the motion to approve paying $2,204.65 for the Christian County FS 2015-2016 contract, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Officer Lamb requested approval to purchase a Police Patrol Bicycle from Decatur Bicycle Shoppe. Decatur Bicycle Shoppe quoted a price of $1,600.00 for the bike. It will be equipped with lights and a helmet will also be included. Neece made the motion to purchase a Police Patrol Bicycle from Decatur Bicycle Shoppe for $1,600.00, Reschke seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Conlin made the motion to adjourn, Maynard seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.