August 11, 2020–Regular Meeting

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REGULAR MEETING
August 11, 2020
6:30 P.M.

Call to Order
Pledge to the Flag
Roll Call

CONSENT AGENDA
Approval of July Regular Meeting Minutes
Approval of Bills to be Paid in August
Approval of Treasurer’s Report

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

NEW BUSINESS
1. Approval of 2019-2020 Fiscal Year Audit Including Audit Adjustments –
Kevin Buckley
2. Discussion and Possible Action Regarding Revolving Loan Application
Submitted by Karen and Jesse Hennington – Tiffy Sloan
3. TIF Evaluation Level Up Training Facility – Keith Moran
4. Presentation of Feasibility/Eligibility Study TIF & Business District Area
By Moran Economic Development – Keith Moran
5. Approval to Place Feasibility Study on File – Keith Moran
6. Approval to Proceed with TIF Plan – Keith Moran
7. Presentation of TIF Plan by Moran Economic Development – Keith Moran
8. Approval of TIF Plan and Approval to Send TIF & Feasibility Study
to All Affected Taxing Districts – Keith Moran
9. Discussion and Possible Action Regarding TIF Reimbursement for TAAB
Enterprises – Mayor Neece
10. Discussion and Possible Action Regarding TIF Application Submitted by
Moweaqua Park District – Mayor Neece
11. Discussion and Possible Action Regarding Façade Grant Application
Submitted by Rusty Donoho – Mayor Neece
12. Discussion and Possible Action Regarding Façade Grant Application
Submitted by Mike Conlin – Mayor Neece
13. Discussion and Possible Action Regarding COVID-19 Local Business
Stabilization Grant Program Applicants – Mayor Neece
(a) Barnes Animal Hospital
(b) Chancer, LLC
(c) Crawford’s Pizza & Pub
(d) Crazy Ladies Café
(e) Dare to Be Different Salon
(f) Forston’s Barber Shop
(g) Hall Kauf Productions
(h) It’s a Bling Thing
(i) Main Attraction
(j) Mama Chans
(k) Moweaqua Paint & Body
(l) Perfectly Picked
14. Discussion and Possible Action Regarding Request for Donation from
Moweaqua Food Pantry – Mayor Neece
15. Approval of Zoning and Planning Commission Appointments – Mayor
Neece
16. Approval of Quote from Mark Moore for Village Hall Offices
Improvements – Kenny Long
17. Approval to Purchase Police Department CD – Josh Whitney
18. Discussion and Possible Action Regarding Legal Services Agreement for
Police Department Squad Car Grant – Attorney Garwood
19. Approval of Ordinance #2020-20 Annexing Casey’s Retail – Attorney
Garwood
20. Approval of Ordinance #2020-21 Annexing Legacy Grain Property –
Attorney Garwood
21. Approval of Ordinance #2020-22 Prohibiting Wind Farms Within 1.5
Mile Radius of Moweaqua Corporate Limits – Attorney Garwood
22. Approval of Ordinance #2020-23 Authorizing the Sale of Real Estate –
Attorney Garwood
23. Approval of Bids to Oil & Chip Golf Course Parking Lots – Mayor Neece
24. Executive Session – Mayor Neece
(a) Regarding the Appointment, Employment, Compensation,
Discipline, Performance or Dismissal of a Specific Employee.
(b) Pending Litigation
(c) Real Estate

Adjourn
______________________________________________________________________________________________________
REGLUAR MEETING
August 11, 2020

The Regular Meeting of the Moweaqua Village council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Dana Fore, Shawn Conlin, J.D. Malone, Josh Whitney and Sean Hayes. Employees present were Mischelle Davis, Beth Hawn, Chief McReynolds, Ramiro Estrada, Officer Johnson, Sandi Callison, Louis Jordan and Attorney for the Village, Scott Garwood was also present. Others present included Kevin Buckley, Tiffy Sloan, Bob and Lonnie Curry, Mark Jostes, Keith Moran, Josh Evans, Matt Foster and Mike Conlin.
Conlin made the motion to approve the Consent Agenda with additions and corrections including the July Regular Meeting Minutes, Bills to be Paid in August and Treasurer’s Report, Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Auditor for the Village, Kevin Buckley presented the Annual Audit Report and gave a brief explanation of the findings and recommendations. Fore made the motion to approve the Annual Audit Report as presented including Tax Levy Audit Adjustments to reimburse the Water & Sewer fund $7,861.43 and application of $7,861.42 to the Golf Course outstanding debt, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Tiffy Sloan of Ayars Bank was in attendance to present a Revolving Loan Fund Application submitted by Karen and Jesse Hennington. Hennington’s have requested a loan in the amount of $18,000.00. The total project cost is $28,000.00. Hennington’s credit scores and repayment ability are rated excellent. Hennington’s plan to use the funds to purchase the building at 115 N. Main Street and operate an antique store. The Community Development Committee voted unanimously to grant the loan. Whitney made the motion to approve the Revolving Loan for Karen and Jesse Hennington in the amount of $18,000.00 for a term of 7 years, Fore seconded. Council voting Yes: Long, Fore, Malone, Whitney and Hayes. Abstain: Conlin. No: None.
TIF Consultant Keith Moran presented a TIF Application submitted by Josh Evans. Evans has proposed to purchase vacant, undeveloped property located along East Main Street for the purposes of constructing a fitness/athletic training facility with indoor sports fields. The facility will be approximately 11,520 square feet in size and current plans call for prefabricated metal building design with decorative façade features. Estimated total project cost is $450,000.00 excluding property acquisition. To run this type of business on a day to day basis, the applicants anticipate they will need to hire 2 full-time and as many as 8 part-time staff members. After discussion Fore made the motion to approve reimbursement of 70% of TIF eligible costs annually for 10 years to Josh Evans, owner of Level Up Training Facility, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Moran presented the Feasibility Study and TIF Plan for establishment of TIF District II. The TIF Act requires that a municipality meet certain statutory requirements in order to qualify for the establishment of a TIF District. Requirements such as dilapidation, excessive vacancies and blight are qualifying factors. The area being considered meets enough of these requirements for the establishment of a new TIF District. The objectives of the TIF Redevelopment Plan are to reduce or eliminate condition’s that qualify the area as eligible for tax increment financing, prevent the recurrence of qualifying conditions, enhance the real estate tax base for the Village and all other taxing districts and encourage and assist private development within the redevelopment area. After review of the Feasibility Study and TIF Plan Conlin made the motion to approve placing the Feasibility Study and TIF Plan on file with the Clerk, Fore seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Moran requested approval to send the TIF Plan and Feasibility Study to all Taxing Districts. Fore made the motion to approve sending the TIF Plan and Feasibility Study to all taxing districts, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented a request for reimbursement of TIF eligible costs from Todd and Angela Knight DBA as TAAB Enterprises, in accordance with their TIF Agreement. Knight’s have indicated that they have completed all required work and submitted receipts, invoices and other proof of costs incurred. After discussion Fore made the motion to approve reimbursement of $10,000.00 to Todd and Angela Knight DBA TAAB Enterprises in accordance with their TIF Agreement Resolution #2020-R1, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented a TIF Assistance Application from Mark Jostes of the Moweaqua Township Park District for refurbishment of the restrooms at central park. Total cost for the remodel is estimated at $24,098.00. Jostes explained on behalf of the Park District that the facility is antiquated and worn down and is in dire need of a complete redo, replacing outdated and poorly working materials, after years of daily use and heavy traffic during the POW WOW or other major events in this park. After discussion Fore made the motion to approve the TIF request of $24,098.00 from the Moweaqua Township Park District for refurbishment of restrooms at Central Park, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented a Façade Grant Application submitted by Rusty Donoho. Donoho plans to paint and improve signage on the body shop building located at 229 N. Main. Estimated cost for the project is under $1,000.00. Whitney made the motion to approve the Façade Grant Application submitted by Rusty Donoho not to exceed $2,000.00, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented a Façade Grant Application submitted by Mike Conlin. Conlin plans to enhance the front of the building located at 114 N. Main with new signage. The sign will be metal with the business name and decorative scrollwork. Estimated cost of the project is $1,150.00. Fore made the motion to approve the Façade Grant Application submitted by Mike Conlin, Hayes seconded. Council voting Yes: Long, Fore, Malone, Whitney and Hayes. Abstain: Conlin. No: None.
Mayor Neece presented 12 completed applications for the Covid-19 Local Business Stabilization Grant Program. All 12 applications have been reviewed by the Finance Committee and TIF Consultant Keith Moran and it was determined that they are in compliance with the regulations of the Covid-19 Local Business Stabilization Grant Program Resolution 2020-R9. Applicants have submitted all receipts verifying proof of costs. After discussion, Whitney made the motion to pay businesses from the Business Stabilization Grant Program in accordance with the recommendations of the Finance Committee and TIF Consultant with the exception of Chancer, LLC which will be paid from General Fund, Hayes seconded. Council voting Yes: Long, Malone, Whitney and Hayes. Abstain: Conlin, Fore. No: None.
Mayor Neece presented a request for donation from Ed Broaddus representing the Moweaqua Ministerial Alliance. Mr. Broaddus has organized the operations of the food pantry with the help of other Ministerial Alliance members, since 1997. Approximately 50 families in need of food and other goods are served by our local food pantry. The non-profit program is essential to the wellbeing of our local citizens. The Village of Moweaqua Board of Trustees continues to support this program with their annual donation. Whitney made the motion to approve a $1,000.00 donation to the Moweaqua Ministerial Alliance Food Pantry, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented Zoning Appointments due to a resignation and a vacated seat. Lola Allen will replace Jack Penrod and finish out his term of 2019-2024. Don Wright will replace Gwinner Snyder and finish his term of 2016-2021. Louis Jordan will serve as Chairman and his term will remain 2019-2024. Conlin made the motion to accept the Mayor’s Zoning Board Appointments, Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Kenny Long presented a quote from Mark Moore Construction for construction of an entrance counter and shelving unit in the Village Hall offices. The counter will create a reception area and discourage unnecessary traffic through the office. A sliding window will replace the Water Department door. After discussion Whitney made the motion to approve the quote of $4,180.00 for construction of an entrance counter in the Village Hall Offices, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Josh Whitney requested approval to purchase a new Police Department CD. After discussion Conlin made the motion to purchase a Police Department CD from Shelby County Bank in the amount of $22,185.00, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented a legal services agreement between the Village of Moweaqua and Scott E. Garwood, Attorney at Law. Attorney Garwood agrees to perform all legal services necessary on behalf of the Village with respect to the USDA grant that the Village is applying for to assist with the purchase of a new police vehicle. The legal services agreement is a requirement of the USDA in order to obtain the grant. Conlin made the motion to approve the legal services agreement between the Village of Moweaqua and Scott Garwood as it relates to the USDA grant for a new squad car, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Ordinance #2020-20 annexing territory owned by Casey’s Retail Company and located on the corner of Highway 51 and East Main Street. Whitney made the motion to approve Ordinance #2020-20 Fore seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Ordinance #2020-21 annexing territory owned by Legacy Grain Coop and located on West Cedar Street. Fore made the motion to approve Ordinance #2020-21, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Ordinance #2020-22 Adding Section 155.053 to the Zoning Code. Section 155.053 provides that wind farms and electric -generating wind devices are prohibited within the Village’s zoning jurisdiction and within the 1.5-mile radius surrounding its zoning jurisdiction. 1.5-mile radius is all that is allowed by State Statute. Fore made the motion to approve Ordinance #2020-22 Prohibiting Wind Farms and Electric Generating Wind Devices, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes.
Mayor Neece requested a motion to adjourn if there was no further business to come before Council. Whitney made the motion to adjourn, Fore seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.