August 11, 2021–Regular Meeting Minutes

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REGULAR MEETING

August 11, 2021

     The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Conlin leading in the Pledge to the Flag.  Roll Call was answered by Kenny Long, Mark Traughber, Steve Jordan, Mike Snyder, Josh Whitney and Sean Hayes.  Employees present were Chief McReynolds, Boomer Neece, Blake Hadley, Beth Hawn, Mischelle Davis and Attorney for the Village, Scott Garwood was also present.  Others present included Mark Bingham, Kevin Buckley, Tyler McLain and Terry and Bev Yoder.

     Snyder made the motion to approve the Consent Agenda with additions and corrections, including July Regular Meeting Minutes, Bills to be Paid in August and Treasurer’s Report, Long seconded.  Council voting Yes:  Long, Traughber, Jordan Snyder, Whitney and Hayes.  No:  None.

     In New Business Mayor Conlin reported receiving a request for a Community Relations Donation from Ed Broaddus on behalf of the Ministerial Alliance Food Pantry.  Mayor Conlin stated that the Village has donated annually to the food pantry for many years which helps those in need within the community.  Whitney made the motion to donate $500.00 from Community Relations to the Ministerial Alliance Food Pantry, Traughber seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Auditor for the Village, Kevin Buckley presented the Annual Audit Report and gave a brief explanation of the findings and recommendations.  Snyder made the motion to approve the Annual Audit Report as presented including Tax Levy Audit Adjustments to reimburse the Water & Sewer fund $8,216.35 and application of $8,216.34 to the Golf Course Outstanding Debt, Hayes seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  None.

     Village Engineer Mark Bingham presented IEPA Disbursement Request #4 for Loan L17-5609 (non-lead) in the amount of $55,317.38 for pay requests to Chastain & Associates, Hanfland Painting Contractors and Petersburg Plumbing.  Traughber made the motion to approve IEPA Disbursement Request #4 for Loan L17-5609 in the amount of $55,317.38 for pay requests to Chastain & Associates, Hanfland Painting Contractors and Petersburg Plumbing, Snyder seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Council was in agreement to table Discussion Regarding TIF Application Submitted by Terry and Beverly Yoder until an agreement between Yoder’s and Legacy Grain can be reached.   

     Water and Sewer Superintendent Boomer Neece presented two bids for sidewalks.  Hutchins Excavating was the low bidder at $14,250.00.  After discussion Long made the motion to approve the bid of $14,250.00 from Hutchins Excavating for sidewalk removal and replacement, Hayes seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Attorney Garwood presented Ordinance #2021-12 An Ordinance Providing for the Regulation of and Application for Small Wireless Facilities.  Attorney Garwood explained that our current ordinance required updating due to State Statute changes.  The ordinance establishes regulations, standards and procedures for the siting and collocation of small wireless facilities on rights-of-way within the Village’s jurisdiction, or outside the rights-of-way on property zoned by the Village exclusively for commercial or industrial use, in a manner that is consistent with the act.  Whitney made the motion to approve Ordinance #2021-12 Providing for the Regulation of and application for Small Wireless Facilities, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Attorney Garwood presented Ordinance #2021-13 Approving Zoning Code Variance for Property Located at 616 Hermanson Drive.  Owner Pam Maples requested approval to construct a garage addition 7 feet from the West property line rather than 10 feet.  The Zoning and Planning Commission met and voted unanimously to approve the variance.  There were no adverse parties.  Snyder made the motion to approve Maples Variance Ordinance #2021-13, Whitney seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Attorney Garwood presented Ordinance #2021-14 Approving Zoning Code Variance for Property Located at 310 N. Main.  Owner Shamsher Singh Amur requested approval to construct an addition to the existing building directly on the North property line rather than five feet from the North property line.  Amur owns both properties.  The Zoning and Planning Commission met and voted unanimously to approve the variance.  There were no adverse parties.  Whitney made the motion to approve Amur Variance Ordinance #2021-14, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Street and Alley Committee Chairman Kenny Long presented a tree removal quote of $700.00 for two trees from Coleman Tree Service.  After discussion Whitney made the motion to approve the quote of $700.00 from Coleman Tree Service to remove two trees, Traughber seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Water and Sewer Superintendent Boomer Neece presented a quote of $18,340.00 from Peerless Midwest for Well 21 cleaning and installation of a new pump.  A discount of $3,500.00 was offered if they are allowed to complete immediately following the current project.  This will allow the crew to stay on site rather than come back later.  After discussion Jordan made the motion to approve the quote of $18,340.00 from Peerless Midwest for Well 21 cleaning and installation of a new pump, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None. 

     Street and Alley Committee Chairman Kenny Long presented a quote of $2,200.00 from Altorfer/CAT for a new plate compactor.  After discussion Long made the motion to approve the quote of $2,200.00 from Altorfer/CAT for a new plate compactor, Whitney seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     No action was taken regarding General Duties of the Mayor. Council was in agreement to revisit the issue at a later time if necessary.    

     Mayor Conlin requested a motion to adjourn if there was no further business to come before Council.  Whitney made the motion to adjourn, Hayes seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.