August 12, 2003 — Regular Meeting

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MOWEAQUA VILLAGE HALL

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid

 

NEW BUSINESS

  1. Fireworks 2004
  2. Appoint Police Department Matrons
  3. Reimburse Mayor Lowe $166.60 for attending seminar
  4. Time clock
  5. Zoning Variance / Martin
  6. Repairs at Hemer lift station
  7. Update for waterline on S. Putnam
  8. Water treatment plant repair
  9. Purchase of a chainsaw for Street & Alley Department
  10. Completion of street and alley oiling
  11. Inter–Related Co-op Education Program

 

OLD BUSINESS

Attorney Report

Public Participation

Adjourn


The August Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Mike Tolly, Mark Thomas, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Boomer Neece, Lola Allen, Mike Antoline, Rudy Smith and Paul Bollhorst. Others present were Connie King, David Boyd and Paul Rothenberger.

Tolly made the motion to approve the minutes of the July Regular Meeting, Ruot seconded. Council voting Yes: Tolly, Thomas, Ruot, Mahone and Weakly. King abstained. No: None.

Mahone made the motion to approve the Treasurers Report, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Mahone made the motion to approve the Bills to be Paid, Tolly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

First in New Business Mayor Lowe informed council that Jamaica Pyrotechnics would like to confirm a date for a fireworks display in 2004. If council wants a display on July 4th it should be booked now. After discussion Tolly made the motion to approve hiring Jamaica Pyrotechnics for the July 4th, 2004 fireworks display, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Next in New Business Mayor Lowe recommended appointing Marcia Maynard and Cinda Jordan as Police Deparment matrons. Weakly made the motion to accept the appointments of Maynard and Jordan as Police Department matrons, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe requested reimbursement for attending the Elected Officials Conference in Collinsville. Cost of the Seminar was $166.06. Weakly made the motion to reimburse Lowe for attending the Seminar, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe requested council approve purchasing a new time clock that provides more information and makes time cards easier to read. Cost of the clock is less than $170.00 at Sams. Ruot made the motion to purchase a new time clock, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe presented an Application for Variance from Chris and Jessie Martin. The Martins are asking permission to place an 8’ x 10’ metal shed 18” from the neighbors fence located on the Northeast corner of their lot and also to move an existing 8’ x 8’ metal shed to the Northeast corner of their lot 18” from the neighbors fence. The Zoning Board of Appeals voted unanimously to approve Martins application. Tolly made the motion to accept the Zoning Boards recommendation to approve Variance for the Martins, King seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe asked Water & Sewer Superintendent to report about repairs needed at the Hemer lift station. Jordan explained that a pipe broke at the lift station. Brinkoetter’s Plumbing estimated the cost to fix the pipe would be around $2,500.00. Mahone made the motion to approve repairs being done to the Hemer lift station, Thomas seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Jordan also reported receiving estimates for a new roof on the water treatment plant and garage. Gates & Johnson can repair the roofs for $7,500.00. DMJ can build a truss roof on the treatment plant and repair the garage roof for $11,000.00. Since a new water treatment plant is probable in the future all were in agreement to just repair the flat roof. After discussion Ruot made the motion to approve Jordan asking for bids for repairing the water treatment plant roofs and accept the lowest bid, Tolly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Jordan recommended replacing some bad windows and the front door of the water plant. Cost will be approximately $3,000.00. Mahone made the motion to have Jordan get bids for windows and a door and accept the lowest bid, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe called on Street Superintendent Neece to report about the need for a chain saw in the Street & Alley Department. Neece explained the saw the Street Department has now is worn out and does not work anymore. Neece recommends purchasing a new saw rather that have the old one repaired. The cost of a new saw with 16” cutting blade will be approximately $239.00 at Urban Rental. Weakly made the motion to approve the purchase of a new chain saw, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Neece went on to explain that a few more alleys need to be oiled and then all streets and alleys will be done. Enough rock has already been purchased. All that is needed is 3,600 gallons of oil and having the rock spread at a cost of $4,421.25. Ruot made the motion to approve spending $4,421.25 to finish oiling and rocking the remaining alleys, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Neece also explained about the Inter-Related Co-op Education Program. If Council approves, Bobby Baker will go to school for a ½ day and work for the Village 3 hours a day and will be paid $5.15 per hour. Tolly made the motion to participate in the Inter-Related Co-op Education Program, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Attorney’s Report: Attorney Antoline reports prevailing in our court case against the Halls.

Antoline then reports that the Budget Appropriation Ordinances and Certificate of Estimated Revenues have been filed in Shelby County and Christian County.

Presented Resolution #8-12-2003-R1 approving the lease for golf carts. Mahone made the motion to approve Resolution #8-12-2003-R1, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe introduced Paul Rothenberger from US101 radio station. Rothenberger presented a proposal for advertising during the Paul Harvey broadcast which would air 3 days per week. Cost for the advertising is approximately $4,316.00 per year or for 6 days per week the cost would be approximately $8,800.00 per year. Rothenberger will attend the next regular meeting for councils decision. Rothenberger suggests that area businesses may want to contribute funds since they would benefit from the advertising. Rothenberger explained that advertising could help keep Moweaqua’s businesses thriving.

Also in public participation David Boyd was in attendance to voice his concern about the property next to him on Vine Street. There is junk and trash piled on the premises and grass is in need of mowing. Boyd asked that the Village see that the property is cleaned up.

Weakly made the motion to adjourn, Mahone seconded.