August 13, 2013 — Regular Meeting

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REGULAR MEETING

August 13, 2013

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July Regular Meeting Minutes

Approval of Bills to be Paid in August

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval to pay Main Pump Station Rehab Payment Estimate #4 and BGM Engineering Invoice- Steve Bainbridge
  2. Advanced Disposal – Ed Woker
  3. Always Green Recycling Presentation – Mayor Ruot
  4. Approval of Blight Analysis and Business District Plan – Keith Moran
  5. Approval of Traffic & Speed Limits Ordinance #8-13-13-1 – Liz Nohren
  6. Approval of Resolution Authorizing Public Hearing Date for Consideration of Business District Redevelopment Plan #8-13-13-2 – Liz Nohren
  7. Approval of Water Rates Ordinance #8-13-13-3 – Liz Nohren
  8. Approval of Golf Course Lease Agreement – Liz Nohren
  9. Animal Control Policy – Marcia Maynard
  10. Approval of Water Main Extension – Louis Jordan
  11. CAMP Sports Program Donation – Mischelle Davis
  12. Approval of Employee Wages and Benefits – Dave Little

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Joann Lower, Dave Little and Zach Hite. Employees present were Louis Jordan, Lola Allen, Chief Maynard and Attorney for the Village, Liz Nohren was also present. Others present included Steve Bainbridge, Kevin Wiseman, Ed Woker, Larry Morrell, Keith Moran, Dave Boyd and Scott Althoff.

Little made the motion to approve the minutes of the July Regular Meeting, Maynard seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Maynard made the motion to approve the Bills to be Paid in August with additions, Henry seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Little made the motion to approve the Treasurer’s Report, Lower seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Joann Lower reported for the Golf Committee that a 50/50 raffle was discussed at the last Golf Meeting. The Golf Board and Personnel are trying to put something together for that. Lower also reported that the rough mower is repaired and functioning well after being worked on a second time.

Dave Little reported for the Health and Safety Committee that letters to property owners regarding weeds, trash, etc. have been prepared by Attorney Nohren and delivered by Chief Maynard. Little stated that there are still more properties that need to be cleaned up and those residents will be notified also. Little stated that clean up will be an ongoing effort.

In Attorney Nohren’s report she stated that the Bohlen Deed of Dedication has been recorded with the County Clerk and gave Clerk Davis the original to keep on file. Nohren also reported that the Shelby County Bank has signed their Deed of Dedication which can be recorded with the County Clerk after the Street and Alley Superintendent has signed also.

Mayor Ruot called on Steve Bainbridge of BGM Engineering to discuss Payment Estimate #4 to Burdick Plumbing and the BGM Engineering Invoice. Bainbridge explained that the Pump Station Rehab work is finished. The final bill owed to Burdick Plumbing and Heating is $45,686.33 which includes a change order of $14,613.00. The change order is due to delays in material delivery and adverse winter weather which delayed work on the pump station wet well. Wet well leaks required grouting repairs. A credit change order is also included. Temporary Force Main at the sewer plant lagoon was not required and therefore reduced the contract amount by $3,000.00. Maynard made the motion to approve payment of $45,686.33 to Burdick Plumbing and Heating from the village portion of the grant funds, Henry seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Steve Bainbridge also presented his invoice for engineering services associated with the Main Pump Rehabilitation project through July 7, 2013. Total due is $3,737.33 and payable from the Village portion of grant funds. Little made the motion to approve payment of $3,737.33 to BGM Engineering from the Village portion of grant funds, Lower seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Mayor Ruot called on Ed Woker of Advanced Disposal to discuss his request for a customer list. Mr. Woker explained that it is needed simply to cross reference his service addresses with our water customer addresses for billing purposes. Little made the motion to approve providing Mr. Woker with a copy of our water customer list, Lower seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Mayor Ruot called on Scott Althoff of Always Green Recycling. Mr. Althoff stated that Always Green is a single stream recycling company, meaning that glass, plastic, cardboard, etc. can be deposited in one tote. Althoff recommends that the Village start out with twelve 95 gallon totes, which will cost the Village $108.33 per month. Much less than what we are paying now. Pick up can be weekly or bi weekly according to the needs of the Village. Althoff stated that they are a new business that started in April of 2013. Althoff reported that they have customers in Decatur, Springfield, Bloomington and others. There is no contract so if the Village is not happy with the service it can simply be stopped. After discussion Mayor Ruot asked that this issue be on the September Agenda to be voted on after Council has had some time to think about it.

Mayor Ruot called on Keith Moran to discuss the Blight Analysis and Business District Plan. Mr. Moran presented to Council the Moweaqua Business District Redevelopment Plan booklet. Moran explained briefly about the blight analysis, boundary map and possible uses for the revenue that will be generated as a result of the plan. In order to impose the 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} tax the municipality must meet certain qualifications. The blight analysis proved that the Village does indeed qualify due to defective, non-existent, or inadequate street layout, deterioration of site improvements and improper or obsolete platting. Lower made the motion to approve the Moweaqua Business District Redevelopment Plan, Hite seconded. Council voting Yes: Maynard, Lower, Little and Hite. No: Henry. Moran stated that the next step in establishing the Business District will be the Public Hearing which is scheduled to take place on August 29, 2013 at 6:30 P.M.

Mayor Ruot called on Attorney Liz Nohren to discuss the Traffic and Speed Limits Ordinance. Attorney Nohren presented Ordinance #8/13/13-1 which enables the Village to regulate traffic and speed limits on Village roadways. Passage of this ordinance will allow local law enforcement to issue local tickets. Henry made the motion to approve Ordinance #8-13-13-1, Little seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Attorney Nohren presented Resolution #8/13/13-2 Authorizing Public Hearing Date for Consideration of a Business District Redevelopment Plan. Hite made the motion to approve Resolution #8-13-13-2 Authorizing a Public Hearing Date for Consideration of a Business District Redevelopment Plan, Little seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Attorney Nohren presented Ordinance #8/13/13-3 amending the bulk sales water rates. Nohren explained that the rate had been approved several months ago but an Ordinance reflecting the rate was never formally adopted. Lower made the motion to approve Water Rates Ordinance #8-13-13-3, Little seconded. Council voting Yes: Mayanrd, Lower, Little and Hite. No: Henry.

Mayor Ruot presented the fully executed lease agreement between the Village of Moweaqua and Brad Burcham for Council approval. Attorney Nohren added that Burcham has provided a copy of proof of insurance with the Village of Moweaqua being listed as an additional insured. Attorney Nohren also stated that Burcham d/b/a Cherad is a registered business within the Village of Moweaqua. Therefore, revenues from Cherad are credited to the Village. After discussion Maynard made the motion to approve the Lease Agreement between the Village of Moweaqua and Brad Burcham, Lower seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Mayor Ruot called on Marcia Maynard to discuss the current Animal Control Policy. Maynard reported that there have many complaints recently about wild animals such as skunks and raccoons, roaming the Village neighborhoods. Maynard stated that Shelby County Animal Control will only handle dogs. Maynard requested suggestions regarding an Animal Control Policy for the Village Employees to refer to when they receive complaints. Attorney Nohren stated that the Shelby County Animal Control Officer is not strictly a dog catcher. Attorney Nohren stated that she would look into this matter and report at the next regular meeting.

Mayor Ruot called on Louis Jordan to discuss the Water Main Extension. Water and Sewer Superintendent Louis Jordan reported that the approximate cost to install the water main on North Putnam is $28,000.00 and the engineering fees will total approximately $3,100.00. The Village would receive about $16,000.00 in tapping fees for the eight services that would be provided. During discussion Attorney Nohren stated that providing water service to these eight customers would allow the Village to force annexation. Jordan stated that he was not aware of this but will certainly inform the customers before they agree. Jordan requested that Water Main Extension be put on the September Agenda.

Village Clerk Mischelle Davis presented a request from C.A.M.P. for a donation to the sports programs. Davis explained the options and stated that the Village has donated $100.00 in previous years. Lower made the motion to donate $100.00 to the fall C.A.M.P. sports program, Maynard seconded. Council voting Yes: Mayanrd, Henry, Lower, Little and Hite. No: None.

Mayor Ruot called on Personnel Committee Chairman Dave Little to discuss Employee Wages and Benefits. Little recommended that a 3{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} raise be given to all employees except the summer part time help, golf part time and part time police officers. After discussion Little made the motion to approve a 3{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} raise for all employees except summer part time employees, golf part time employees and part time police officers, to begin with August 15th pay period, Hite seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Henry seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.