August 14, 2001 — Regular Meeting

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REGULAR MEETING

August 14, 2001

MOWEAQUA VILLAGE HALL

7:00 P.M.

ADGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid

NEW BUSINESS

  1. Kevin Buckley – Present Audit
  2. Sesquincentennial Checking Acct.
  3. Marcia Blades – Appointment to Zoning Board
  4. Tim & Sandra Dial – Special Use Permit
  5. Don & Barb Davis – Property Rezoning

 

OLD BUSINESS

Mayors Report

Attorney’s Report

Committee Reports

Public Participation

Adjourn

The August Regular Meeting of the Moweaqua Village Council was called to order by Mayor Dowd leading in the Pledge to the Flag. Roll call was answered by Jon King, Jill Bailey, Evelyn Lowe, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Rudy Smith, Boomer Neece, Lola Allen and Louis Jordan. Others present included Tim Dial, Brad Davis, Joanne Smith, Connie King, and Jack Scott.

Bailey made the motion to approve the minutes of the July Regular Meeting, Mahone seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Lowe made the motion to approve the July Treasurer’s Report, Mahone seconded. Council voting

Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Boomer came forward concerning an invoice from General Fence Company saying the bill is for a

gate at the North Park and the Village is not responsible. That invoice was pulled from the Bills To Be Paid and turned over to Lowe. Mahone made the motion to approve the Bills to Be Paid after corrections

were made by the Clerk, Ruot seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and

Weakly. No: None.

Jack Scott was in attendance concerning the fireworks held on July 4th, 2001. Mr. Scott thanked the

Council for the opportunity to provide fireworks for the Village this year and asked for comments or

criticism. Lowe stated she has heard all positive feedback and requested a flag be displayed next year.

Mahone also reported hearing positive comments. A “set piece” was discussed for next years finale.

Mr. Scott said it could be done with special mounting preparation and it must be very large for people to

be able to see it from a distance. A set piece would have to be custom made but could be used year after

year. Mr. Scott was informed the Sesquicentennial celebration coming up in September, 2002 would be

held at the Central Park and there is interest in fireworks for the occasion. Mr. Scott stated he would

like to meet with the Sesquicentennial Committee regarding the issue. Mr. Scott inquired whether he

should make plans for July 4th, 2002. Council agreed to have Mr. Scott back next year and Mayor Dowd

stated a budget for next years fireworks would be set in the future.

Lowe discussed the need for a Sesquicentennial checking account so all bills concerning the Sesqui-

centennial could be paid efficiently with no confusion. Five Thousand dollars has been budgeted in 2001

for the Sesquicentennial. Lowe made the motion to approve a Sesquicentennial checking account, Mahone seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Mayor Dowd appointed Marcia Blades to the Zoning Board of Appeals making the 7th member. Mahone made the motion to accept the appointment of Blades, Lowe seconded. Council voting Yes: King,

Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

The Zoning Board of Appeals met on August 6th, 2001 concerning a Special Use Application from Tim

Dial. Mr. Dial requested permission to put a shed closer to established lot lines than the Village Zoning

Laws allow. Lowe made the motion to accept the Zoning Board’s recommendation to grant Dial a permit,

Mahone seconded. Council voting Yes: King, Bailey, Lowe, Rout, Mahone and Weakly. No: None.

Also on August 6th, 2001 the Zoning Board of Appeals voted to approve a Rezoning application from

Don Davis. Property at 430 N. Main will be zoned SR2 (residential) rather than B1 (business). Mahone

made the motion to accept the Zoning Board’s recommendation and rezone 430 N. Main. Council

voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Bailey, Chairman of the Water & Sewer committee, reported she had been in contact with Keith Stork

from Stork Computing Technologies & Consulting, Inc. in reference to last months request that she do

some research concerning our current computer situation. Bailey provided two price quotes for Gateway

computer equipment which is on file with the clerk. One quote she stated is for above average quality and the second is for mid quality equipment. Council agreed Mr. Stork should be consulted regarding this

matter. Mahone made the motion to consult Mr. Stork, Lowe seconded. Council voting Yes: King,

Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Mayor’s Report: Mayor Dowd stated he has been approached by the Business Association concerning storage of the Christmas decorations. They asked if a building could be erected on Water Storage Plant property. After discussion it was decided a 24’ x 24’ maximum size building could be placed on the South East corner of the property. Lowe made the motion to approve construction of a 24’ x 24’ maximum size

building on Water Plant property for storage of Christmas decorations, Weakly seconded. Council

Voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Mayor Dowd inquired whether Council was in favor of buying property owned by Duez and Hudson.

After discussion it was decided that the Village does not need the property and will not purchase.

Mayor Dowd then went on to business relating to the Golf Course drive. Don Dial stated he had been

given verbal permission to use the drive if and when he chose to build a home on his property behind the

Golf Course. Mahone verified that Mr. Dial was indeed given verbal permission. There was some dis-

agreement as to whether or not the Golf Course drive is actually a road. Attorney Mike Antoline stated

that verbal permission is not enough for the Village to be legally bound. It must be in writing to be

considered legitimate. After discussion, it was agreed that no action needs to be taken at this time.

Mayor Dowd was approached by a man representing the Junior Football League asking for a donation.

After discussion it was decided that no donation would be made to JFL.

Mayor Dowd suggested mailing an informative letter to each household in the Village to explain some

of the basic Ordinances our Village has adopted. Lowe suggested keeping several on hand to give to new

residents when they apply for water & sewer hook up. Mahone suggested keeping it positive and possibly

mailing an annual newsletter. Mayor Dowd asked each committee to compile a list of items they feel

should be included in the letter. Mahone made the motion to send the letters, Ruot seconded. Council

voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Finally in Mayor Dowd’s report he informed Council of the upcoming Annual Revolving Loan Fund Meeting scheduled for Tuesday, September 25th at 7:00P.M. to take place at the Village Hall.

Attorney Mike Antoline began his report with business concerning the Henry Hoffman property. Mayor

Dowd asked Antoline to submit a written response to complaints from residents living on Allen Drive.

Antoline mailed letters, which are on file with the clerk, to each resident explaining our findings and no

one responded. Antoline pointed out that Hoffman’s property is not within the Village limits and this

disagreement is a civil matter. Mahone reported speaking to one of the complaintants and he referred

her to the Clerk. The Clerk was never contacted.

Antoline reported on delinquent loans saying letters have been sent to the loan holders. No payments

have been made in response to the letters. Antoline has agreed to send a second letter asking for compliance.

Antoline met with Alan Lolie, States Attorney, concerning Village Ordinance violations and fines.

Antoline suggests presenting a list to the Circuit Clerk of tickets written if we feel money is due our

Police Department and ask how the money was disbursed. If the Clerk rejects the request we may take

the case to Court.

Presented Ordinance #8-14-2001-1, an addition of language to the existing Burn Ban, not prohibiting

Firefighters from training or demonstrations within the Village limits. The Police Chief must be notified 48 hours in advance. Burning fields, large quantities of material, or buildings require 14 days notice. The

location and substance must be specified. No automobiles may be burned. Bailey made the motion to

approve Ordinance #8-14-2001-1, Mahone seconded. Council voting Yes: King, Bailey, Lowe, Ruot,

Mahone and Weakly. No: None.

Police Committee Report: The Shelby County Health Department was contacted concerning a complaint received from a neighbor of Keith and Beth Thrasher at 230 E. Wall. Upon investigation it

was found that there is high grass and weeds, junk, and an infestation of fleas on the premises. The Shelby

County Health Department and Attorney Mike Antoline notified Thrasher’s of the complaint and consequences for non compliance of notice to clean up and exterminate.

Personnell Committee Report: A decision was reached concerning the Zoning Administrators rate of

pay. The Administrator will receive $200.00 per month and $12.50 per permit. The rate will be made

retroactive to May 1st, 2001. Mahone made the motion to approve the Zoning Administrator’s new pay

rate, Ruot seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Elmer Trueblood has been hired part time for property maintenance at $7.00 per hour. Weakly made

the motion to hire Trueblood, Mahone seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone

and Weakly. No: None.

Mahone made the motion to adjourn, Ruot seconded.