August 14, 2007 — Regular Meeting

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REGULAR MEETING

August 14, 2007

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in August

Mayor’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Illinois Funds Presentation – Roger Lindus from the Office of the State Treasurer
  2. Railroad Ave. – Bob Moberly of Farmer’s Grain Elevator
  3. Fire Safety – Larry Minott
  4. Plat of Survey – Jerry Woodard
  5. Ordinance Approving Stop and Yield Signs – Mike Antoline
  6. Prevailing Wage Ordinance – Mike Antoline
  7. Minimum Bid Amount Ordinance – Mike Antoline
  8. James Sparling Annexation – Mike Antoline
  9. LaRose Sparling – Mike Antoline
  10. MFT Budget Amendment – Boomer Neece
  11. Lift Station Repairs – Louis Jordan
  12. Aerator at Sanitary Plant – Louis Jordan
  13. Generator Hook Up Price Quotes – Louis Jordan
  14. Building Projects Progress – Howard Wise
  15. Property 320 N. Macon – Mike Reschke
  16. Shredder – Mayor Lowe

OLD BUSINESS

  1. Bucket Truck – Boomer Neece
  2. Decatur Junction Railway Letter Vote Ratification – Mischelle Davis
  3. Police Dept. Safety Equipment Purchase Vote Ratification – Mischelle Davis

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll call was answered by Jon King, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Louis Jordan, Lola Allen, Boomer Neece, Chief McLearin, Paul Bollhorst and Attorney for the Village, Mike Antoline was also present. Others present included Roger Lindus, Kevin Buckley, Larry Minott, Bob Moberly and Jerry and Donna Woodard.

Ruot made the motion to approve the minutes of the July Regular Meeting, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Thomas made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

After additions were made by the Clerk, Mahone made the motion to approve the Bills to be Paid in August, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

In New Business Mayor Lowe called on Kevin Buckley CPA to present the 2006-2007 Audit Report. Buckley provided a copy of the report to each board member for review and explained briefly the contents and recommendations for the current fiscal year. A copy of the report is on file with the Clerk.

Mayor Lowe called on Roger Lindus of the Office of the State Treasurer who was in attendance to give Council a presentation about the Illinois Funds E-pay program. Lindus explained a little about the program and how it might benefit the Village of Moweaqua. Informational packets were provided to Council. After discussion Mayor Lowe advised Council to read the literature and respond at the next Regular Meeting.

Next in New Business Mayor Lowe called on Bob Moberly of the Farmers Grain Elevator. Moberly stated that he was present with a request. With harvest fast approaching Moberly would like to see the block of Railroad Ave. between W. Main and W. Wall closed to thru traffic. It would remain closed from September 1, 2007 till October 30, 2007. Moberly reports that since there are so many grain trucks passing through during harvest season, as many 6,000, it has raised safety concerns. Council was in agreement that the Farmers Grain may purchase their own signs and the Street and Alley Department will lend concrete filled tires with sign posts. Wise made the motion to approve the elevator posting no thru traffic signs on the one block portion of Railroad Ave. between W. Main and W. Wall during harvest. Farmers Grain will be responsible for purchasing their own signs. Ruot seconded the motion. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Village of Moweaqua Fire Chief, Larry Minott, was in attendance to discuss fire safety for downtown Moweaqua. Minott is concerned that many owners of downtown buildings may not be aware that their remodeling projects should meet fire safety standards. Minott questions whether or not the Village has any zoning regulations that address fire safety. Minott states that since families may reside on the upper floors of these old buildings, measures need to be taken to ensure the safety of those residents as well as protect neighboring buildings. If one building is not held to fire safety standards that puts adjacent buildings at risk. Also at risk are the firefighters who may have to respond in an emergency. So for the safety of our citizens, firefighters and historical downtown area a fire safety code should be implemented. Because of the age and deterioration of the buildings fire prevention should be a priority. Mayor Lowe requested that Attorney Antoline research our options for a fire safety code. Antoline agreed to do so and will have something ready for the next regular meeting.

Mayor Lowe explained that Jerry and Donna Woodard were in attendance to request approval of a plat amendment for their subdivision that creates an ingress/egress and utility easement. A copy of the plat map is on file with the Clerk. After discussion King made the motion to approve a plat amendment for Woodards subdivision which is called the J.D. Churchill First Addition, Reschke seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe called on Street and Alley Superintendent Boomer Neece to explain about the MFT budget amendment. Neece stated that when the budget was prepared the MFT figures were inadvertently omitted. The new budget still carried last years figures. Mahone made the motion to amend the budget to reflect the new MFT amounts, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Still in New Business, Mayor Lowe called on Water and Sewer Superintendent Louis Jordan to inform Council about repairs that need to be done to two lift stations. The Pine Street and North Railroad Ave. lift stations are in bad need of major repairs. The lift stations were installed around 1979. Repairs have been made to the lift stations over the years but they are now beyond minor fixes. Jordan requested permission to hire Engineer Steve Bainbridge to prepare plans and figure estimates for new pumps and controls for both stations. Mahone made the motion to have Steve Bainbridge draw up plans for repair and cost for both lift stations, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Jordan also requested permission to replace an aerator at the sanitary plant. After discussion Ruot made the motion to replace the aerator at the sewer plant, Reschke seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Jordan stated that he has obtained three bids for wiring the new generator. Bids are on file with the Clerk. After discussion, Mahone made the motion to accept the bid from Burgener Electrical amending language to leave out “Price subject to change due to fluctuating copper wire costs.” Ruot seconded the motion. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Wise voiced concern about building projects not being done within the allotted time of the building permit. Some projects are never finished. Wise questioned what could be done. After discussion Mahone made a motion to have Attorney Antoline notify by mail intent to take further action if progress is not made on unfinished projects, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe requested permission to purchase a heavy duty shredder. Mahone made the motion to approve the purchase of a shredder, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #08/14/07-1 ascertaining prevailing wage rates. Mahone made the motion to approve Ordiance #08/14/07-1 Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #08/14/07-2 amending the stop and yield intersection code. Ruot made the motion to approve Ordinance #08/14/07-2, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #08/14/07-3 amending bidding and contracting procedures. Thomas made the motion to approve Ordinance #08/14/07-3, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #08/14/07-4 annexing 22.96 acres of property belonging to James Sparling into the Village. Mahone made the motion to approve Annexation Ordinance #08/14/07-4, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #08/14/07-5 annexing 33.09 acres of property belonging to LaRose Sparling into the Village. Mahone made the motion to approve Annexation Ordinance #08/14/07-5, Reschke seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe asked for a motion to ratify the motion made in June to approve that Street & Alley Superintendent Boomer Neece sign and return an agreement letter to the Decatur Junction Railway Company. Ruot made the motion to ratify the June motion to approve signing of the agreement letter with Decatur Junction Railway Company, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe requested a motion to ratify the motion made in July to approve the Police Department purchase of safety equipment. Wise made the motion to ratify the motion made in July approving safety equipment purchase by the Police Department, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe requested a motion to adjourn if there was no further business to come before Council. Mahone made the motion to adjourn, Ruot seconded.