August 8, 2006 — Regular Meeting

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REGULAR MEETING

August 8, 2006

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of July Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in August

Mayor’s Report

Committee Reports

Attorney’s Report

Public Participation

NEW BUSINESS

  1. Audit – Kevin Buckley
  2. Stiner Variance – Paul Bollhorst
  3. Hudson Variance – Paul Bollhorst
  4. Fencing Regulations – Paul Bollhorst
  5. Tires and Maintenance on 1993 dump truck – Boomer Neece
  6. Ordinance Approving Contract with DMJ – Attorney Antoline

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Louis Jordan, Boomer Neece, Chief McLearin, Officer Maynard, Carol Duncan, Paul Bollhorst, Shirley Allen and Attorney for the Village, Mike Antoline was also present. Others attending were Kevin Buckley, Bill Chasteen, Chuck Stiner, Vivian Stiner, Glen Thompson, Malcom and Norma Stewart, Lynn and Tonda Hudson, Karen Oesch and Janie Wise.

King made the motion to approve the Minutes of the July Regular Meeting, Weakly seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Ruot made the motion to approve the Treasurers Report, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

After additions were made by the Clerk, Thomas made the motion to approve the Bills to be Paid in August, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe showed a copy of the final design choice for the Welcome to Moweaqua signs. The signs will be made from black granite and the lettering will be white. The signs will be erected at the north and south ends of town. $25,000.00 was donated by the Lions Club to make the purchase of these signs possible. Mayor Lowe expressed her appreciation for their generous donation.

Mayor Lowe thanked Boomer for his good work on the culvert near the water tower and also Louis for his extra time over the past weekend.

Mayor Lowe requested Councils permission to have Attorney Antoline send letters to delinquent Revolving Loan recipients. Council approved and payment information was given to Antoline.

Attorney Antoline presented Ordinance #8-8-2006-1, a TIF District Pre-Development Agreement. After discussion King made the motion to approve Ordinance #8-8-2006-1, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

In New Business Mayor Lowe called on Kevin Buckley, CPA, to present the 2005-2006 Audit Report. Buckley provided a copy of the report to each board member for review and explained briefly the contents and recommendations for the current fiscal year. A copy of the audit report is on file with the Clerk.

Next in New Business Mayor Lowe called on Zoning Administrator Paul Bollhorst to present an application of Temporary Special Use filed by Charles and Tracy Stiner. Stiners provided a detailed drawing and time line for their project. The first step in their plan is to build a two story garage structure with living quarters on the upper level. Stiners will live in the garage until the final phase of their project is completed. Stiner plans to split the property and build two homes, the second of which will be his permanent residence. The Zoning Committee voted unanimously to grant Stiners a two year Temporary Special Use Permit, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Bollhorst presented Council with another Special Use Permit application filed by Lynn and Tonda Hudson. The Hudson’s are requesting approval to have a home based office. Bollhorst explained that several neighbors signed a petition against Hudson’s having a home office on the premises and that home based businesses are not permitted in residential areas. The Zoning Committee voted unanimously against Hudson’s application. Hudson was in attendance and asked to speak to Council. Hudson requested that due to confusion and misinformation around his application, that it be withdrawn. Hudson stated he never intended to conduct his heating and air conditioning business from his home, only an office, and that his application clearly shows this. Hudson also stated that his repair shop is located at 115 W. Main which is in the business district. Hudson reported to Council that he was not notified of when the Zoning meeting to decide his application would be. After discussion King made the motion to accept the withdrawal of Hudson’s Special Use Permit application, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mahone also stressed that all applicants of zoning permits must be notified by mail of when the hearing will be to decide their case. Attorney Antoline stated that the Clerk should notify applicants by certified mail ten days in advance of the meeting. Mahone made the motion to refund Hudson’s application fee of $150.00, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Next in New Business Zoning Administrator Paul Bollhorst requested that Attorney Antoline discuss fencing regulations. Antoline informed Council that inconsistencies had been found in the Fencing Ordinance and that he would look at it and have an amendment ready possibly for the next regular meeting.

Mayor Lowe called on Street and Alley Superintendent Boomer Neece to discuss needed tires and maintenance for the 1993 dump truck. Two prices for tires were obtained. Tommy House Tire Co. will come to our shop to put the tires on and also buy our old tires. Their charge is $1,430.16. Larry Barry out of Taylorville will charge $1,590.00. Mahone made the motion to go with Tommy House for tires on the 1993 dump truck, Weakly seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Neece also requested permission to have the air conditioner in the dump truck repaired. Air is a necessity during leaf pick up time due to the dust and dirt from dry leaves. To replace the compressor the cost is $869.50. Mahone made the motion to repair the air conditioner in the 1993 dump truck, Weakly seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Neece requested that all maintenance being done to the dump truck be paid for from the CIPS major projects fund. Ruot made the motion to pay for maintenance on the 1993 dump truck from the CIPS major projects fund, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Water and Sewer Superintendent Louis Jordan requested permission to hire Liquid Engineering to inspect the water tower on East Main. The ground storage water tank was inspected by Liquid Engineering due to suspected vandalism and Jordan feels that the tower should have a routine inspection also. Weakly made the motion to hire Liquid Engineering to inspect the water tower, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Weakly. No: None.

King made the motion to adjourn at 8:39, Ruot seconded.