December 11, 2012 — Regular Meeting

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REGULAR MEETING

December 11, 2012

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of November Special Meeting Minutes

Approval of November Regular Meeting Minutes

Approval of Bills to be Paid

Approval of Treasurer’s Report

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Drainage Update Report – Steve Bainbridge
  2. Approval to Proceed with 15 Inch Drainage Tile and/or Condemnation of Property – Larry Burgener
  3. Approval of Peace Meal Donation – Mayor Tolly
  4. Ordinance / Resolution Approving SuddenLink / New Wave Merger – Mike Antoline
  5. Approval of Ordinance Establishing Minimum Square Footage for Dwellings Mike Antoline
  6. Moweaqua Ambulance Service Presentation – Ed Spa
  7. Approval to Accept $2,000.00 for Restaurant Equipment – Larry Burgener
  8. Appointment of Mike Beck as Zoning Administrator – Mayor Tolly
  9. Approval to Transfer $55,761.77 Originally put into “Village Hall” CD – Marcia Maynard
  10. Special Event Street Closure and Traffic Control – Marcia Maynard
  11. Approval to Accept Officer Brian Wade Resignation – Chief Maynard
  12. Approval of Final Pay for Brian Wade – Chief Maynard
  13. Approval to Purchase Departing Gift for Brian Wade – Chief Maynard
  14. Approval of Holiday Pay Rate for Part Time Officers – Chief Maynard
  15. Approval to Purchase Remote Camera – Chief Maynard

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Steve Ruot, Dave Little and Bill McDaniel. Larry Burgener was absent. Employees present were Louis Jordan, Officer Wade, Chief Maynard, Ramiro Estrada, Ed Hanley, Lola Allen, Officer Lamb and Attorney for the Village, Mike Antoline was also present. Others present included Steve Bainbridge, Mike Reschke, Gary Fore, Ed and Brookie Spa, Bob and Cheryl Gerhold, Wayne Nolan, Kenneth McLeod, Jack Crafton and State Representative Adam Brown.

Ruot made the motion to approve the Minutes of the November Special Meeting, Henry seconded. Council voting Yes: Henry, Ruot and Little. Abstain: Maynard and McDaniel. No: None.

McDaniel made the motion to approve the Minutes of the November Regular Meeting, Little seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. Abstain: Maynard. No: None.

Little made the motion to approve the Treasurer’s Report, McDaniel seconded. Council voting Yes: Maynard, Henry, Ruot, Little and McDaniel. No: None.

Mayor Tolly welcomed Representative Adam Brown and thanked him for taking the time to attend. Brown stated that he was present to see what is currently happening in the Village of Moweaqua. Brown stated that he is honored to be able to work with Mayor Tolly and Chief Maynard. Brown requested that he be contacted to help with any issues that the Village faces in the future and that he would be happy to answer any questions after the meeting.

In Committee Reports Mayor Tolly reported for Community Development Director Kim Adamson that she is processing this years TIF reimbursements for DMJ, Dollar General and Norsen. Adamson is also currently working on the TIF audit under Keith Morans instruction. Mayor Tolly stated that Adamson is hoping to meet with Larry Woody sometime in January.

Maynard discussed Special Event Street Closure and Traffic Control in her report for the Street and Alley Committee. When events such as a 5K run, POW WOW, etc. are held Maynard feels it would be a good idea to have the sponsors of these events request in writing what they need in regards to street closings and specify date and time that the closure would occur. These requests should be brought before the Village Council for review and approval. Maynard requested that Council think about this and be prepared to discuss the issue in more detail at the next Regular Meeting in January.

Maynard also discussed the transfer of $55,761.77 that was originally set aside in a CD for a future new Village Hall. Maynard explained that in 2010 the Village was receiving their money from the State very slowly so the CD was cashed and the funds deposited into the General Fund until the State payments were caught up. The payments have since become more timely. Maynard requested that Council decide what should be done with the $55,761.77. After discussion Maynard made the motion to purchase a 6 month “Village Hall” CD with half of the original amount for now which is $27,880.90, Little seconded. Council voting Yes: Maynard, Henry, Ruot, Little and McDaniel. No: None.

Street and Alley Superintendent Ramiro Estrada reported purchasing a new battery for the backhoe. Three prices were obtained and Voudries Auto was the least expensive at $229.98.

Reporting for the Health and Safety Committee Rout expressed concern about the condition of the property located at 430 E. Wall. Ruot stated that Council has discussed this property for the last two months but so far nothing is resolved. Ruot stated he has had complaints of rodents and bugs. Antoline stated that his notes show that Chief Maynard was going to contact the property owner and give notice that if the property was not cleaned up in a certain amount of time that he will issue an ordinance violation ticket. Ruot inquired if a lien could be filed against the property. Antoline stated that that could be done but not without proper notice to the property owner. Jordan stated that he would see that the garbage outside is disposed of immediately.

Maynard went on to discuss the problem of trash on rental property. She inquired of Antoline if the Village can make it mandatory for the property owner to provide trash service. Antoline stated that that may not be lawful. Antoline did say that the property owner has the ultimate responsibility and can be issued an ordinance violation whether it is the fault of the tenant or not. The property owner has control over the tenant. Ruot stated that 330 S. Plum is still in need of clean up as well as 110 E. Cherry. Antoline stated that the property owners should be issued ordinance violations by Chief Maynard.

McDaniel stated that the Golf Course is in need of another loan in order to pay payroll. Hanley reports that business is up but so are the expenses. Hanley recommends that Council decide if the Course should be kept or sold. If the Village chooses to keep the Course there are major improvements needed. Mayor Tolly stated that Auditor Kevin Buckley has recommended that it is in the Village’s best interest to do the upkeep and not sell. When the bonds are eventually paid off the Village will then see sufficient revenue. After discussion Council was in agreement to schedule a Special Meeting in order to discuss Golf Course finances, salaries and determine a loan amount for January and February.

Attorney Antoline states that progress is being made in regards to the S. East Street property that is in foreclosure and the owner has been sent a complaint concerning its condition. Chief Maynard stated that the Railroad Ave. property has been cleaned up and is in satisfactory shape as well as the W. Main property.

Attorney Antoline presented a draft ordinance for Council review, establishing minimum square footage for residential dwellings. If Council approves, a Zoning Hearing will be held in order to change the text of the Zoning Code. Council was in agreement.

Attorney Antoline discussed a letter that the Village received from Shelby Electric Coop regarding the Aurora Vulnerability. Antoline explained that Shelby Electric wants to make its consumers aware that a cyber attack may cause electrical grids to go down. The letter included a consumer checklist that Antoline recommended the Water and Sewer Superintendent and the Street and Alley Superintendent complete to determine the risk for the Village of Moweaqua. It is the Villages own responsibility to provide protection against an attack.

Attorney Antoline presented Resolution 12/11.2012-R-1 approving the transfer of the current cable franchise from Suddenlink to New Wave Communications. New Wave has purchased Suddenlink. After discussion Ruot made the motion to approve the transfer of Suddenlink cable franchise to New Wave Communications, McDaniel seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Village Engineer Steve Bainbridge who was in attendance with updates regarding the recent drainage report. Bainbridge has determined that the 15 inch tile system that runs from the North park to Warren Street and passes under Hermanson Dr. is in very poor condition and needs to be repaired. Because the work will be done on several areas of private property Bainbridge recommends obtaining maintenance easements. Henry reported speaking to one property owner who requested a map of the work to be done and who is willing to consider the easement. Jordan stated that he would like to meet with Bainbridge to discuss the easements and reiterated that maintenance easements would need to be obtained from all affected property owners. Bainbridge explained that repairing this 15 inch tile will not carry all water in the event of heavy rains. After discussion Little made the motion to approve proceeding with obtaining easements regarding the repair of the 15 inch tile that runs from the North Park to Warren Street, Ruot seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on the representatives from Peace Meal. Jack Crafton thanked the Village for their past donations to the program. Crafton explained that 3 days per week they are serving hot meals to any where from 12 to 16 folks. Six meals are delivered to shut ins. On the week days when peace meal does not serve which is Tuesday, Wednesday and Friday members can order frozen meals. Crafton requested the Villages continued support of the program. Little made the motion to donate $3,500.00 to the Peace Meal program, McDaniel seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. No: None.

Mayor Tolly reported that the restaurant that was once Papa Ronnie’s has been purchased and the new owner has offered $2,000.00 for the kitchen equipment as settlement for the Villages interest in the restaurant. Henry made the motion to approve accepting $2,000.00 for kitchen equipment from the Papa Ronnie’s restaurant, Little seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Ed Spa who was in attendance representing the Moweaqua Ambulance Service. Spa explained that he is an EMT for the Moweaqua Ambulance Service and also a paramedic for the Decatur Ambulance Service. Spa gave an informative power point presentation about the Moweaqua Ambulance Service and expressed his concern regarding the inability to get help serving the community during the day. Spa explained that the Ambulance Service is not part of the Village, Police Department or Fire Protection District therefore receives no tax revenue. The Moweaqua Ambulance Service is solely dependant on citizens donations. The Moweaqua Ambulance Service is classified as a non profit public charity and their only source of income is from subscribers. A flier is sent out annually requesting that citizens subscribe at a fee of $50.00. Subscribers are then entitled to two free ambulance calls in that year. In past years there were 620 subscribers. That number has dwindled to 350. Spa explained that Moweaqua could lose its ambulance service due to lack of certified EMT’s and donations. Spa stated that the ambulance service serves 90 square miles of the Moweaqua area. They responded to 180 calls this year. If discontinued it could take up to 20 minutes for the nearest ambulance to reach you or your loved one. Spa stated that they are doing their very best to raise awareness and are weighing all options.

Chief Maynard presented Officer Brian Wade’s resignation to Council for acceptance. Maynard stated that Wade’s last day would be December 12, 2012. Ruot made the motion to accept Officer Wade’s resignation effective December 12, 2012, McDaniel seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. No: None.

Chief Maynard requested a motion to approve the final pay for Officer Wade. Clerk Mischelle Davis reported the final pay to be $2,791.10 which includes unused sick time and comp time. Little made the motion to approve final pay to Brian Wade in the amount of $2,791.10, Ruot seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. No: None.

Chief Maynard requested approval to purchase a departing gift for Officer Wade. McDaniel made the motion to approve the purchase of a departing gift for Officer Wade, Ruot seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. No: None.

Chief Maynard stated that there would be a get together on Friday December 14th from 4:00 P.M. to 6:00 P.M. at the Village Hall to see Officer Wade off and wish him well in his new position on the Champaign Police Force. Everyone is welcome to attend.

Chief Maynard requested approval for part time officers to receive $25.00 per hour if they are scheduled to work a major holiday. Little made the motion to approve $25.00 per hour holiday pay for part time officers who work a major holiday, Henry seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Little made the motion to adjourn, McDaniel seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. No: None.