December 13, 2011 — Regular Meeting

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REGULAR MEETING

December 13, 2011

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of November Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in December

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Curry Construction Payment Estimate – Steve Bainbridge
  2. Hire Part Time Officer – Chief Maynard
  3. Rezoning of Curry Property – Boomer Neece
  4. Redevelopment Agreements – Kim Adamson
    1. Heritage Woods
    2. 229 W. Madison
  5. Subdivision Drainage – Ramiro Estrada
  6. Bullet Trap – Chief Maynard
  7. ILEAS Annual Conference – Chief Maynard
  8. Memorandum of Understanding – Chief Maynard
  9. Ordinance Approving TIF Payouts – Mike Antoline
  10.  Truck Tires – Ramiro Estrada
  11. Leaf Vac Impeller – Ramiro Estrada
  12. Approval of Finished Website by Kestrel – Kim Adamson
  13. Ratification of Water and Sewer CD – Mischelle Davis
  14. Children’s Toy Depot – Mischelle Davis

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll call was answered by Don Henry, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Lola Allen, Kim Adamson, Louis Jordan, Ramiro Estrada, Boomer Neece, Chief Maynard and Attorney for the Village, Mike Antoline was also present. Others present included Cathy Carter, Brian and Diane Wright, Paul Bollhorst, Don whitlow, Carl Schloz, Susan Bushman, Chris Miller, Madison Getz, Bob and Loni Curry, Evelyn Lowe, Mike Reschke and Don Wright.

Ruot made the motion to approve the minutes of the November Regular Meeting, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Little made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Burgener made the motion to approve the Bills to be Paid in December with additions, Henry seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Burgener reported for the Police Committee that Chief Maynard was honored recently with a certificate from our district Representative Adam Brown and the House of Representatives in recognition of his work with the DOVE program. Burgener commended Chief Maynard for his effort.

Street and Alley Superintendent Ramiro Estrada reported that the light near the Welcome sign at the North exit is not working. Estrada stated that there has been construction in the area where the new church is being built and a wire has possibly been cut or is shorting out. Estrada stated that he was aware of the problem and measures are being taken to repair it.

Community Development Director Kim Adamson reported that TIF Agreements for Rick Norsen’s projects have been finalized. Adamson stated that the next step in the process is to obtain a preliminary plat from the contractor to be submitted to our Planning and Zoning Committee for approval.

Adamson also reported that the Village website is finished and with board approval and final payment it can go live as soon as tomorrow morning. Adamson stated that she thinks it would be a good idea to publish a note to Moweaqua residents about the new website in the Golden Prairie News. The web address is moweaqua.org. Little made the motion to approve the finished website and final payment of $453.25 to Kestrel Technologies, Inc., Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Adamson was pleased to report that half of the funding for the 2012 fireworks display has been raised and that she will keep working towards full funding for that. Adamson briefly discussed upcoming projects she is working on such as highway signage for area businesses, rehab of a downtown building and communications with the new owner of Dollar General about future development.

Attorney Antoline reported that the Tax Levy Ordinance was received by both the Shelby County and Christian County Clerks and have provided the Village with file stamped copies in return.

Attorney Antoline discussed the application process for variances. Antoline explained that an accurate legal description of the property is a State Statute requirement. A proper legal description is necessary for publication of the legal notice. Antoline stated that he is willing to help property owners list an acceptable description if only a portion of the property is to be listed on an application.

Attorney Antoline explained that he met in Court on November 17th with the owner of property located on Warren Street. A few neighbors also attended the proceedings. Antoline stated that an order against the property owner was obtained and that he was given 21 days to comply. After the 21 days Village Official’s were to inspect the property and determine whether or not the owner was in compliance. It was decided after the inspection that the owner was indeed compliant. Attorney Antoline stated that if pests continue to be a problem that the owner will be required by the Village to keep exterminating the property until the problem is alleviated.

In Public Comment Diane Wright addressed Council with a concern about the rezoning that has been applied for on Vine Street. Wright was accompanied by several neighbors and their main concern is regarding the drainage in the area of Hermanson Dr. The Hermanson Drive properties are contiguous with the Heritage Woods project that is being considered. Mrs. Wright stated that there is not adequate drainage in their subdivision and does not want the poor conditions to become worse with the new development. The Mayor assured Mrs. Wright and her neighbors that their concerns are important and that the drainage is an issue that will be discussed in detail and thoroughly planned by engineers. Wright explained that she had come before Council in the past and the problem still exists. Mayor Tolly stated that the Village will do everything they can to improve the situation on Hermanson Dr. with the addition of the new subdivision. Mayor Tolly also agreed to keep the neighbors informed about the situation.

In New Business Village Engineer Steve Bainbridge was in attendance to present an invoice from Curry Construction for payment of work completed on the pump station rehabilitation project. The invoice was $40,094.45 and Bainbridge reported that work on the Pump Station Rehabilitation project is now 98.5{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} complete. The Village Water Department is obligated to pay 25{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of the project total according to the terms of grant #09-242014, which is the major funding source for this rehab. So this invoice and any following invoices are the responsibility of the Village Water Department. Burgener made the motion to approve payment of $40,094.45 to Curry Construction for work completed on the pump station rehabilitation project associated with CDAP Grant #09-242014. The invoice will be paid from water and sewer account #51.42.838. Ruot seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Next in New Business Mayor Tolly called on Chief Maynard to introduce Chris Miller who, with Council approval, will begin serving as part time patrolman for the Village of Moweaqua Police Department. Miller replaces Brandy Smith who recently resigned to accept a position at the Douglas County Sheriff’s Department. Burgener made the motion to approve hiring Chris Miller as a part time patrolman, McDaniel seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None. Miller was sworn in by the Clerk.

Chief Maynard requested approval to hold a 2 hour training shoot for all officers at the bullet trap in Macon. The cost is $200.00 per hour to reserve the bullet trap. After discussion Little made the motion to approve using the bullet trap in Macon for a two hour training shoot at $200.00 per hour, Henry seconded. The $400.00 will be paid from the Police Department training account #01.21.563. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Chief Maynard requested approval to attend the ILEAS annual conference in February 2012. The three day conference will take place in Springfield and the cost of accommodations is $175.00. Burgener made the motion to approve Chief Maynard attending the annual ILEAS conference in Springfield and pay $175.00 for lodging from account #01.21.563, Henry seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Chief Maynard requested approval to enter into a “Memorandum of Understanding” with local agencies to be utilized in the event of a major disaster. The Memorandum of Understanding allows the Village to use office space and set up emergency operating centers. The purpose for an EOC is to establish a command and control environment in order to handle emergencies quickly and professionally. The Village of Moweaqua or Moweaqua Fire Protection District will reimburse the facilities for any materials and equipment used while the EOC is activated. A complete description of the Memorandum of Understanding is on file with the Clerk. After discussion Ruot made the motion to approve the Police Department entering into a “Memorandum of Understanding” with local establishments, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Zoning Administrator Boomer Neece presented an application for rezoning from Robert Curry of 808 Properties, LLC. The property to be rezoned is located at the corner of East Main and Vine Streets. The zoning designation is SR-1 and if approved will be changed to MR-1 in order to build 18 duplex units. The zoning board voted unanimously to approve the rezoning. Neece reported that several area residents were in attendance at the Zoning Meeting that was held November 28, 2011 to discuss the drainage problem in the area of Hermanson Drive. Neece stated that those residents were advised to attend the Regular Board Meeting to make their concerns about the drainage situation known. Those residents voiced their concerns about the drainage during public comment. Diane Wright had an additional question regarding permitted uses in the MR-1 zone. Wright stated that the definition of “community dwelling” was never clarified at the Zoning Hearing but was included in the list of allowable uses in an MR-1 zone. Attorney Antoline explained the meaning of “community residence” and added that only Community residences small, serving 8 or fewer residents is a permitted use in the MR-1 zone. After discussion Little made the motion to approve the Zoning Committees recommendation to rezone property owned by Robert Curry and located at the corner of East Main and Vine Streets from SR-1 to MR-1, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Ordinance 12/13/2011-1 authorizing the distribution of TIF district funds. This ordinance authorizes the Village Treasurer to rebate TIF funds providing that the rebate has been approved in writing by the TIF consultant, specifying the amount of payment and providing the payment is authorized by motion approved by a majority vote of the Board of Trustees. This ordinance is designed to include all TIF developments. Ruot made the motion to approve Ordinance 12/13/2011-1, McDaniel seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Ordinance #12/13/2011-2 rezoning property owned by Robert Curry and located at the corner of East Main and Vine Streets from SR-1 to MR-1. Burgener made the motion to approve Ordinance #12/13/2011-2, Henry seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Street and Alley Superintendent Ramiro Estrada to discuss the purchase of truck tires. Estrada requested approval to purchase 4 new tires for the 2005 Ford F150 from Voudrie Auto for $626.46. The price includes mounting and balancing. Two estimates were obtained with Voudrie being the lower estimate. Burgener made the motion to approve purchasing 4 new tires for the 2005 Ford F150 from Voudrie Auto for $626.46, Little seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Street and Alley Superintendent Ramiro Estrada also requested approval to purchase an impellor for the leaf vacuum from Rahn Equipment. Three estimates were requested but only two were received with Rahn coming in lowest at $1,007.42. Estrada stated that there would be miscellaneous parts added on to that price. Litte made the motion to purchase a leaf vac impellor from Rahn Equipment for $1,007.42 plus miscellaneous parts, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

The Clerk requested a motion to ratify last month’s approval for the Water and Sewer Department to put $450,000.00 of Water and Sewer funds into a 2 year CD at the bank with the best rate. Ruot made the motion to ratify last month’s approval for the Water and Sewer Department to put $450,000.00 of Water and Sewer funds into a 2 year CD at the bank with the best rate, McDaniel seconded. Council voting Yes: Henry, Burgener, Rout, Little and McDaniel. No: None.

The Clerk reported receiving a request for donations to the Children’s Toy Depot. After discussion Burgener made the motion to donate a total of $550.00 to the Children’s Toy Depot Litte seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None. The Water Department will donate $200.00 from account #51.42.913, the Police Department, $100.00 from account #01.21.913 and Administration $250.00, from account #01.11.913.

The Mayor requested a motion to adjourn if there was no further business to come before Council. McDaniel made the motion to adjourn, Ruot seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.