December 12, 2017 — Regular Meeting

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Call to Order

Pledge to the Flag

Roll Call

CONSENT AGENDA

Approval of November Regular Meeting Minutes

Approval of November 7th Special Meeting Minutes

Approval of November 28th Special Meeting Minutes

Approval of November 30th Special Meeting Minutes

Approval of Bills to be Paid in December

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Approval of Burdick Plumbing & Heating Change Order #4 and Payment Estimate #11 – Steve Bainbridge
  2. Approval of Donation to CAM Post Prom – Mayor Neece
  3. Discussion and Possible Action Regarding Basement Shelving – Joann Lower
  4. Discussion and Possible Actions Regarding Basement Electrical – Joann Lower
  5. Discussion and Possible Action Regarding Forming a New Committee or Delegating Certain Duties to Established Committees – Dana Shuster
  6. Discussion and Possible Action Regarding Quotes for Painting Village Hall Offices- Dana Shuster
  7. Discussion and Possible Action Regarding Bucket Truck Repairs – Joann Lower
  8. Discussion and Possible Action Regarding Purchase of Main Break Trailer – Louis Jordan
  9. Approval to Pay Curry for Millings – Ramiro Estrada
  10. Executive Session-Mayor Neece
    1. Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee.
    2. Pending Litigation
    3. Real Estate

Adjourn


REGULAR MEETING

December 12, 2017

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Dana Shuster, Marcia Maynard, Joann Lower, Mike Reschke, Shawn Conlin. Employees present were Louis Jordan, Ramiro Estrada, Mischelle Davis and Attorney for the Village, Ed Flynn was also present.  Others attending included Village Engineer Steve Bainbridge, Brookie Spa, Brian Pekovitch, Officer Koonce and Kenny and Linda Long.

Lower made the motion to Approve the Consent Agenda with additions and corrections including the November 7th Special Meeting Minutes, November 28th Special Meeting Minutes, November 30th Special Meeting Minutes, Bills to be Paid in December and Treasurer’s Report, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower and Conlin.  Abstain:  Reschke.  No:  None.

Finance Committee Chairman Marcia Maynard stated that after reviewing this month’s Treasurer’s Report the balances are looking very good even taking into consideration the recent unexpected expenses.

Street and Alley Chairman Joann Lower inquired of Street and Alley Superintendent Ramiro Estrada if he had any comments.  Estrada reported that he would be having 7 small stumps removed at a cost of approximately $250.00.  Estrada stated that he would submit the bill for the January bills to be paid.

Personnel Committee Chairman Michael Reschke reported that interviews for the Police Chief position have taken place and more will be interviewed during tonight’s Executive Session.

Golf Committee Chairman Shawn Conlin reported that the water line to the Golf Course has been installed and is functioning.  Conlin stated that Golf Pass sales are up and we are gaining new customers.  Conlin also stated that the sea wall is being repaired at no cost to the Village.

Mayor Neece made Council aware that he has adjusted the Committees effective immediately and provided copies of the new committee schedule to each Trustee.  Mayor Neece requested that the Trustees let him know what committees they would be interested in serving on before the end of April.  He will then determine the new committees for fiscal year 2018-2019 based on their suggestions.

Mayor Neece requested Public Comment.  Brookie Spa informed Council that there is a projection date of the end of March for closing the Ambulance Service.  Spa stated that the service is currently in a spend down mode.  When they have reached the $20,000.00 mark they will officially close.  During discussion Spa stated that they have been unable to secure any grant funding and that a referendum has been suggested but not approved.  Spa reported that they have done their best over the past five years to relay the message to the community that closing is inevitable without adequate funding and volunteer services.  Attorney for the Village Ed Flynn recommended looking into the possibility of consolidating with another community and entering into an intergovernmental agreement.  Spa stated that she is still hoping for a solution but things are not looking favorable at this time.  Her purpose for attending tonight’s meeting was to make Council fully aware of the situation.  Mayor Neece thanked Ms. Spa for attending the Council Meeting and sharing the information.

Trustee Michael Reschke stated that he was approached by a citizen with a concern regarding shipping crates being used as dwelling units.  Reschke recommended that our code be modified to state that using shipping crates is not a  permitted use in the Village of Moweaqua.  Attorney Flynn stated that our building code will not allow such use even though it is not specifically stated.

In New Business Mayor Neece called on Village Engineer, Steve Bainbridge, to present Burdick Plumbing and Heating Change Order #4 and Pay Estimate #11.  Bainbridge explained that the change order is due to additional concrete work and changing the drywall ceiling in the equipment room to metal.  After discussion Maynard made the motion to approve Burdick Plumbing and Heating Change Order #4 and Payment Estimate #11 in the amount of $150,519.60, Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece presented a request from CAM high school junior class parents for a donation.  The donation goes towards activities designed to keep kids safe during post prom.  The objective is to plan an event that will encourage participation by all, or at least the majority, of students attending the prom.  All money raised is used to support this cause and none of the money is used by the School District.  After discussion Lower made the motion to donate $250.00 from the Drug/Alcohol account and $250.00 from the Water and Sewer Fund, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.   No:  None.

Next in New Business Buildings and Grounds Committee Chairman Joann Lower discussed the need for shelving in the Village Hall basement.  The shelves will be used to store records that cannot be destroyed.  Currently the records are being stored in plastic totes and stacked on the floor of the basement which is not very accessible.  It also makes it difficult to find anything.  Lower recommended 77”W x 24”D x 72”H metal shelving units from Menards.  The cost for each unit is $142.38.  Lower also recommended installing lighting in the basement to make it a more convenient storage area.  Lower presented a bid of $1,305.00 from GAB Electric to install four 4-foot fluorescent fixtures in the basement and also add a new 12 space panel.  After discussion Maynard made the motion to approve the purchase of metal shelving from Menard’s for $142.38 per unit, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard made the motion to approve the quote of $1,305.00 from G.A.B. Electric for basement lighting and new 12 space electrical panel, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Next in New Business Mayor Neece called on Trustee Dana Shuster to discuss the formation of a new committee or delegating certain duties to established committees.  Shuster recommended appointing one committee or person to the tasks of TIF Agreements and related duties and also Façade Grant Applications and related duties.  Whomever is appointed to these tasks will communicate with all parties to make the process more efficient.  Shuster stated that when several people are involved it becomes too confusing.  After discussion Conlin made the motion to appoint Assistant to the Clerk, Amy Malone, as TIF and Façade Grant Coordinator Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece called on Trustee Shuster to discuss the quote for painting the Village Hall offices.  Shuster explained that to paint the office area with white trim the estimated cost is $1,500.00.  The estimated cost to paint the office area walls and trim the same color is $1,250.00.  In addition, the estimated cost to paint the meeting room with white trim is $1,250.00 or $850.00 for trim the same color as the walls.  Shuster stated that these estimates are for labor only and do not include paint, or removal of wall décor or furniture.  After discussion, Maynard made the motion to accept the quote from Diane Burgener and Amy Myers for painting the village hall offices and meeting room.  The committee has discretion over paint and trim specifics, Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower and Conlin.  Abstain:  Reschke.  No:  None.

Mayor Neece called on Street and Alley Committee Chairman Joann Lower to discuss bucket truck repairs.  Lower turned discussion over to Street and Alley Superintendent Ramiro Estrada.  Estrada stated that he has taken the truck to Altorfer Cat in Springfield to see what the problem is and how much it might cost to have it repaired.  It was determined that the injectors and valves need to be repaired and will cost approximately $1,500.00.  Maynard made the motion to have the bucket truck repaired at Altorfer Cat for an approximate cost of $1,500.00, Shuster seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece called on Water and Sewer Superintendent Louis Jordan to discuss purchasing a main break trailer.  Jordan stated that he is interested in purchasing a box trailer to keep tools and supplies in that can be transported to the site of water main breaks.  Jordan reported that he can purchase a 2017 12’ x 6’ trailer from Matthew Moore for $2,200.00.  After discussion Maynard made the motion to approve the purchase of a box trailer from Matt Moore for $2,200.00, Reschke seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece called on Street and Alley Superintendent Ramiro Estrada to discuss the purchase of asphalt millings from Bob Curry.  Estrada requested approval to purchase 120 ten ton loads of asphalt millings from Bob Curry for $3,000.00.  Conlin made the motion to allow the Street and Alley Department to purchase asphalt millings from Bob Curry for $3,000.00, Maynard seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to enter Executive Session if there was no further New Business.  Shuster made the motion to enter Executive Session regarding the appointment, employment, compensation, discipline, performance or dismissal of a specific employee, pending litigation and/or real estate, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard made the motion to end Executive Session, Reshcke seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.  Conlin made the motion to adjourn, Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.