December 7, 2010 — Regular Meeting

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REGULAR MEETING

December 7, 2010

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of November Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in December

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. Community Development Loan – Ed Heck
    1. McKinney
  2. Peace Meal – T.J. Gorden
  3. Golf Course Loan – Mike Reschke
  4. Police Department Carpet – Mayor Tolly
  5. Law Enforcement National Memorial – Mayor Tolly
  6. Approve Public Hearing for Grant Application – Louis Jordan
  7. Well Maintenance – Louis Jordan
  8. Christmas Hams – Louis Jordan
  9. IMLRMA Insurance Premium – Mike Reschke
  10. Employee Health Insurance – Steve Ruot
  11. Children’s Toy Depot – Mischelle Davis

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Kim Adamson, Larry Burgener, Steve Ruot and Mike Reschke. Marcia Maynard and Jim Mahone were absent. Employees present were Louis Jordan, Ramiro Estrada, Lola Allen, Chief Maynard, Boomer Neece and Attorney for the Village, Mike Antoline, was also present. Others present included Ed Heck, Steve Hooper, Wayne Noland, Don Whitlow, Marion Odle, Brenda Workman and Roger Workman.

Burgener made the motion to approve the November Regular Meeting Minutes, Ruot seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

Ruot made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

Ruot made the motion to approve the Bills to be Paid with additions and corrections, Burgener seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

Adamson reported for the Health and Safety Committee that she had spoken to Donna Woodard who was concerned about our current food pantry not having enough food for our Villages needs. Woodard suggested that we inquire about the Central Illinois Food Bank. After speaking with a representative of the CIFB Adamson found that the Village of Moweaqua would not be able to meet some of the criteria for being a member. Water and Sewer Superintendent Louis Jordan stated that our food pantry is organized by the Ministerial Alliance. Jordan reported working with them to deliver Christmas food baskets recently and that there is currently no shortage of food. The Boy Scout Troop also conducts food drives to help stock the pantry.

Jordan reported for the Water and Sewer Committee that bidding will take place for the upcoming tile repair and that Steve Bainbridge is gathering information needed for that process. Several feet of tile will be replaced on the Southwest side of town to speed drainage in that area. Grant funds will be used for the project. Any remaining grant funds will be used to restore drainage in the South end of the Village by installing a new tile from East Maple Street to the already existing tile that runs to Flat Branch.

Mayor Tolly reports that the old computer server network is now disabled. Mayor Tolly also stated that the Water Clerk will need a new computer in the near future. Mayor Tolly reported receiving notification of a price increase from Suddenlink Cable Co. The Village receives franchise fees from Suddenlink so a price increase means that our portion will go up as well. Lastly in Mayor Tolly’s report he stated that Community Development Loan recipients who are delinquent with their payments will first be receiving a letter from him personally and if no response is received then a formal letter from the Attorney will follow. Mayor Tolly took a moment to thank the Village Council and Staff for their hard work during the past year. Mayor Tolly stated that the Village runs very efficiently when all come together as a team.

Attorney Antoline reported that the Tax Levy Ordinance has been filed with the Shelby County Clerk and that the Christian County Clerk would receive it on December 15. Antoline stated that a hearing date concerning the Morse property has been set for January 11, 2011.

In New Business Mayor Tolly called on Chairman of the Community Development Committee, Ed Heck, to present a revolving loan fund application from Bill McKinney. Heck stated that the amount requested is $3,480.00 to be paid back in monthly installments over seven years. The money will be used for repairs to his office building located on North Main Street. Heck reported that the Committee voted unanimously to grant the loan. Heck also reported that McKinney already has one revolving loan and has been current with all payments. After discussion Reschke made the motion to approve a Community Development loan to Bill McKinney in the amount of $3,480.00, Ruot seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

Next in New Business Mayor Tolly called on representatives from the Peace Meal organization to come forward to discuss the current status of the program. Marion Odle and Wayne Noland were in attendance to request a donation which the Village budgets for annually. Odle reported that currently 8 deliveries are made and anywhere from 14 to 18 attend daily. Donations are used towards utilities such as power and water and all donations are greatly appreciated. Adamson made the motion to donate $3,000.00 to the Peace Meal program for the year 2011, Burgener seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

Reschke explained that it is once again time to pay the Village IMLRMA insurance premium. The premium can be paid in one installment or two. Attorney Antoline discussed with Council the fact that our IMLRMA premiums have increased substantially in recent years. Antoline explained that IML is not an insurance company. It is an association that is self insured. Antoline stated that IML does not provide a policy or coverage grant to the Village. Antoline reported that he was surprised to learn that municipal officers were not covered for liable and overall coverage is not very good. Antoline suggested that the Village may want to explore other options. After discussion Ruot agreed and made the motion to pay the first installment of $22,483.86, Burgener seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

Reschke went on to discuss the Golf Course Loan. Reschke stated that the Golf Course does not currently have the funds to cover their portion of the IMLRMA premium. After discussion Reschke made the motion to loan the Golf Course $7,500.00 for their portion of the IMLRMA premium, Ruot seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

Chief Maynard reported that the carpet in the Chief of Police office has to be replaced. It was damaged during the remodeling process and new will be installed on December 15.

Chief Maynard also reported that discussion about the Law Enforcement National Memorial will be postponed until the January Regular Meeting.

Water and Sewer Superintendent Louis Jordan requested Council approval to have Mike Cavanaugh of West Central Development Coucil, Inc. resubmit our CDAP grant application. Jordan stated that a Public Hearing would need to be held in regards to the grant resubmission. With Council approval the hearing will be held before the January Regular Meeting and Mike Cavanaugh will attend. Reschke made the motion to approve the resubmission of the CDAP grant application by Mike Cavanaugh, Ruot seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

Jordan also reported obtaining two quotes for acid treatment of wells 18 and 19. Layne Western’s price was $5,980.00 per well and BP Pump’s price was $7,955.00 per well. Burgener made the motion to approve having the acid treatment performed by Layne Western for $5,980.00 per well, Reschke seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

The Clerk presented a request for donations from the Children’s Toy Depot which the Village budgets for each year. After discussion Reschke made the motion to donate $200.00 from the Water and Sewer account and $200.00 from Administration, Burgener seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.

Ending New Business Ruot reported that some employees would like for Council to consider providing group insurance. Ruot suggested that prices could be obtained to compare with what is currently given in the cafeteria plan. Adamson agreed to check with some different insurance companies.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Ruot made the motion to adjourn, Adamson seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. No: None.