December 8, 2009 — Regular Meeting

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REGULAR MEETING

December 8, 2009

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of November Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in December

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Community Development Loan/Traster – Ed Heck
  2. Peace Meal – T.J. Gorden, Wayne Noland, Marion Odle
  3. Executive Session
    1. Discuss Part Time Police Applicants and Payrate
  4. Swearing in of New Police Officers – Mischelle Davis
  5. Squad Car – Chief Maynard
  6. Children’s Toy Depot – Mischelle Davis
  7. Liquor Referendum – Mike Antoline

OLD BUSINESS

  1. Ratify Motion to Rename Account #01.123 – Mike Reschke

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Howard Wise, Mark Thomas, Steve Ruot and Jim Mahone. Employees present were Louis Jordan, Ramiro Estrada, Lola Allen, Chief Maynard and Paul Bollhorst. Others present included Ed Heck, Steve Hooper, Don Whitlow, Wayne Noland and Marion Odle.

Wise made the motion to approve the minutes of the November Regular Meeting, Maynard seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Thomas made the motion to approve the Bills to be Paid in December with additions, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly informed Council that Attorney Antoline could not be present at tonight’s meeting.

In Mayor Tolly’s report he stated that the Poggenpohl issue is nearly resolved and that he will follow up until it is completely taken care of. Mayor Tolly requested that Officer Maynard report about the debris problem on Plum Street. Maynard stated that the Plum Street problem is also nearly resolved and he too will follow up until completed.

In Committee Reports Wise reported for the Building and Grounds Committee that J.P. Construction will begin work on the remodeling project December 9th. Wise instructed staff to set things from the file room that are not confidential in the meeting room until the project is finished. Clerk Davis stated that there is an empty lockable room in the Police Department area that will serve as the file room for confidential files.

Water and Sewer Superintendent Louis Jordan reports being in contact with representatives of the new Casey’s store. Jordan stated that the sewer service line that will be installed out to Casey’s will be approximately 1,800 feet long. Jordan requested permission to have our engineer Steve Bainbridge be on site during construction to ensure proper installation of the line. Wise asked if Jordan knew what it would cost the Village to hire Bainbridge to oversee the project. Jordan stated that he would ask Bainbridge the approximate cost. Jordan stated that the line will not become ours until after installation but having our engineer looking on during construction will possibly prevent future problems that the Village will have to correct.

Reporting for the Water and Sewer Committee Wise informed Council that he has not heard anything about the grant money recently and that the lift station projects will not likely be under way until spring. Wise stated that the bidding process will have to take place before the projects begin. Wise also is in hopes that school will be out for the summer by then so traffic will not be a problem during repair of the Pine Street lift station.

Jordan reports speaking to engineer Steve Bainbridge about applying for another grant to repair the lift station at Hight Drive.

In New Business Ed Heck was in attendance to present a Community Loan Request from Terry Traster of Moweaqua Pharmacy. Heck explained that Mr. Traster has requested $40,000.00 to expand his pharmacy and open a telepharmacy. Heck reports that Traster’s credit is very good and he has sufficient collateral. Details of the loan request are on file with the Clerk. The Community Development Committee has voted unanimously in favor of granting the loan. Mahone made the motion to approve a Community Development loan for Terry Traster in the amount of $40,000.00, Maynard seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Next in New Business Mahone made the motion to approve a $3,000.00 donation to the Peace Meal organization, Wise seconded. The donation for Peace Meal has been included in the annual budget for several years now. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

At this time Ruot made the motion to enter Executive Session to discuss hiring part time police officers and setting a pay rate for them, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to end Executive Session, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to hire three part time officers at $12.50 per hour. Upon graduation from PTI the part time officers will receive a pay increase to $13.00 per hour, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly called on newly appointed full time Police Officer, Brian Wade, to come forward and be sworn in by the Clerk.

Mayor Tolly called on newly appointed part time officers Brandy Smith and Tom Tertocha to be sworn in by the Clerk also. Officer Chad Lamb was unavailable for this meeting and will be sworn in at a later date.

Mayor Tolly continued in New Business regarding the Children’s Toy Depot donation which is also budgeted for annually. After discussion Mahone made the motion to approve a donation of $150.00 from Administration account #01.11.913 and $100.00 from Water and Sewer account #51.42.913, Reschke seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None. Chief Maynard offered a donation of $100.00 as well from the Drug and Alcohol account.

Further in New Business Chief Maynard discussed purchasing a new squad car. Maynard reports obtaining three bids. Maynard requested that Council consider keeping the 4 wheel drive Explorer stating that in his opinion it would be a good idea to keep as an alternate vehicle. Wise suggested that Maynard should find out what the trade in value would be. Maynard also agreed to obtain bids for squad car cage, LED light bar and radar unit and will report at the next Regular Meeting.

Mayor Tolly stated that the Liquor Referendum would not be discussed this evening in Attorney Antoline’s absence.

In Old Business Reschke made the motion to ratify last months decision to rename the Sesquicentennial account #01.123 the Street and Alley Flag Account, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Ruot made the motion to adjourn, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.