December 8, 2015 — Regular Meeting

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REGULAR MEETING

December 8, 2015

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of November Regular Meeting Minutes

Approval of November Special Meeting Minutes

Approval of Bills to be Paid in December

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Discussion Regarding Insurance Quote – Jay Peterson
  2. Approval of Risk Management Insurance Quote – Mayor Ruot
  3. Approval of Tax Levy Ordinance #2015-16 – Liz Nohren
  4. Approval of Mutual Aid Agreement Ordinance #2015-17 an Ordinance Approving Shelby County Major Crimes Task Force Intergovernmental Law Enforcement Agreement Between the Village of Moweaqua, Shelby and Christian Counties, Illinois and Other Specified Communities – Liz Nohren
  5. Discussion and Action Regarding Knight Revolving Loan – Liz Nohren
  6. Approval of Trash Haulers Contract – Liz Nohren
  7. Discussion and Action Regarding Property Located at 415 N. Macon – Shawn Conlin
  8. Approval to Amend Mobile Home Ordinance – Joann Lower
  9. Discussion and Action Regarding Police Dept. Staffing – Chief Maynard
  10. Approval of Cathodic Protection Agreement – Louis Jordan
  11. Approval to Repair and Service 2 Portable Generators – Louis Jordan
  12. Approval to Purchase Aerator for Sewer Treatment Plant – Louis Jordan
  13. Approval of Lift Station Repairs – Louis Jordan
  14. Approval to Attend Illinois Rural Water Conference – Louis Jordan
  15. Approval to Purchase Road Salt – Ramiro Estrada
  16. Approval to Donate to Children’s Toy Depot – Mayor Ruot

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Ramiro Estrada, Louis Jordan, Officer Lamb, Ed Hanley, Chief Maynard and in Attorney Nohrens absence, Kaylee Boehm was also present. Others present included Brian Wade, Steve Bainbridge, Michael Neece and Sheriff Koontz.

Neece made the motion to approve the minutes of the November Regular Meeting, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Lower made the motion to approve the minutes of the November Special Meeting, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Bills to be Paid in December with additions and corrections, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

In New Business Maynard explained that she has compared the insurance quotes that were presented at the December Special Meeting. Maynard discussed her findings and stated that the coverage is very similar. Out of the three quotes obtained, the Village’s current Insurance Company, Illinois Municipal League Risk Management Association, was the lowest priced company. Conlin made the motion to approve the IMLRMA Insurance quote of $52,509.00 and pay the total premium due by December 18, 2015, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Boehm presented Tax Levy Ordinance #2015-16. Boehm explained that a copy of the Ordinance has been on file with the Clerk for public review for the last 30 days and can now be approved. Neece made the motion to approve Tax Levy Ordinance #2015-16, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested that Council consider the possible addition of a third full time officer. Maynard explained that the frequent turn over with part time officers is expensive and inefficient. After a brief discussion regarding whether the Police Department budget could carry another full time officer, Neece recommended that Chief Maynard meet with the Police Committee and present more accurate comparison figures at the next Regular Meeting.

Attorney Boehm presented Mutual Aid Agreement Ordinance #2015-17. Mutual Aid Agreement Ordinance #2015-17 approves a Shelby County Major Crimes Task Force Intergovernmental Law Enforcement Agreement between the Village of Moweaqua, Shelby and Christian Counties, and other specified Communities. Neece made the motion to approve Mutual Aid Agreement Ordinance #2015-17, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Boehm reported that Knight’s have made a payment on their revolving loan. No action will be taken at this time unless the Village chooses to pursue foreclosure. Boehm stated that Attorney Nohren will report more regarding foreclosure at the January Regular Meeting. Council was in agreement that as long as payments are being made no action will be taken.

Attorney Boehm reported that the Trash Haulers contract has been sent back to Advanced Disposal requesting changes. Boehm stated that there are a few paragraphs in the contract that would not be in the best interest of the Village to approve. Boehm’s office has not heard anything in response. Council members reported no response as well. Boehm recommended no action until a response is received from Advanced Disposal.

Attorney Boehm reported that the property located 310 S. Plum has been sold and the Village lien has been released. Boehm presented a check in the amount of $316.70 for the water bill, mowing and recording fee.

After discussion regarding the current Mobile Home Ordinance, Council was in agreement that it must be amended to state that once a mobile home is removed from a property, it may be replaced with an upgraded mobile home. However, if the mobile home is removed and the property sold, a mobile home cannot be placed back on the property. All mobile homes must also be owner occupied. An amended mobile home ordinance will be presented at the January Regular Meeting.

Water and Sewer Superintendent Louis Jordan presented the annual contract from Corrpro for water storage tank cathodic protection. Jordan stated that the cost of cathodic protection is $605.00. After discussion Neece made the motion to approve the cathodic protection contract with Corrpro for $605.00, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Jordan requested approval for Crosspoint Cummins to perform a full service maintenance inspection on the two generators that were purchased from them. Jordan stated that one of the generators is not starting and needs to be serviced. Jordan explained that the generators have not been inspected by Crosspoint Cummins since they were purchased three years ago. Jordan stated that in addition to being started and exercised regularly, light maintenance and oil changes have been done at Wiseman’s. The cost of inspection and maintenance for both generators is $2,249.43. Maynard made the motion to approve paying $2,249.43 to Crosspoint Cummins for full service maintenance inspection on both generators that were purchased from Crosspoint Cummins, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Jordan requested approval to purchase a new aerator for the Sewer Treatment Plant. Jordan stated that the cost of the new aerator system is $10,406.70 including the freight to have it delivered. Jordan suggested that he or Eric could go pick up the aerator and save $650.00 on the delivery fee. Neece made the motion to approve purchasing a new aerator system from Aqua-Aerobic Systems for $9,757.00, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke, Conlin. No: None.

Jordan requested approval to have R.E. Pedrotti repair the Hight Drive lift station pressure sensor. Jordan explained that a pump malfunctioned and damaged the sensor. The cost of the sensor is $660.00 and R.E. Pedrotti will install the new sensor free of charge. Neece made the motion to purchase a pressure sensor from R.E. Pedrotti for $660.00 installed, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Jordan requested approval for three to attend the annual Illinois Rural Water Conference for $175.00 per person plus a two night motel stay for one. Jordan explained that the Conference is held in Effingham and counts towards required training. Lower made the motion to approve that three people attend the annual ILRW conference for $175.00 per person and a two night stay for one, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to purchase road salt from Illinois Department of Central Management Services. Estrada stated that we will need anywhere from 22 to 25 ton and the cost per ton is $71.68. Maynard made the motion to approve purchasing 22 to 25 tons of road salt from the Illinois Department of Central Management Services at an approximate total cost of $1,792.00, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented a request from the Children’s Toy Depot for donations. After discussion Lower made the motion to approve a $500.00 donation to the toy depot from General Fund account #01.11.913, Maynard seconded. Council voting Yes: Neece Henry, Maynard, Lower, Reschke and Conlin. No: None.

Jordan requested approval to donate an additional $200.00 from Water and Sewer Fund to the Toy Depot. Neece made the motion to approve donating $200.00 from Water and Sewer Fund account #51.42.913, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Neece made the motion to adjourn, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.