February 10, 2004 — Regular Meeting

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REGULAR MEETING

February 10, 2004

MOWEAQUA VILLAGE HALL

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid

NEW BUSINESS

  1. IDOT
  2. Police Department Canine
  3. Extended Warranty (Police Department)
  4. Employee Personnel Code
  5. Annexation Project
  6. Ordinance Violation Status Sheet

OLD BUSINESS

  1. Spite Fence Ordinance
  2. Highway 51 Lighting

Police/Personnel Committee Report

Water & Sewer Committee Report

Public Participation

Adjourn


The February Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Mike Tolly, Mark Thomas, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Lola Allen, Louis Jordan, Rudy Smith, Boomer Neece, Paul Bollhorst, Officer Maynard and Attorney for the Village Mike Antoline was also present. Others present included Bill Chasteen, Holly McCoy, Erica O’Brien, Marty and Jennifer Hall, Rob Bogue, Jerry Cearlock, Martha McDaniel and Connie King.

After corrections, King made the motion to approve the minutes of the January Regular Meeting, Tolly seconded. Council voting Yes: King, Tolly, Ruot, and Weakly. Thomas and Mahone abstained. No: None.

Tolly made the motion to approve the Bills to be Paid in February, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

King made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

First in New Business Mayor Lowe called on Robert Bogue and Jerry Cearlock from IDOT to present rules and information about signage for the Rt. 51 bypass. Mayor Lowe stated that the Village is mainly interested in signs that will advertise our golf course, school and downtown businesses. After discussion, a guide book was given to the Street Superintendent by the representatives from IDOT. They also gave business cards and recommended that we call if we have further questions.

Next in New Business Mayor Lowe reported that it has been discussed in the past that Chief Smith should be allowed to keep the Police Department dog as a pet but a motion to make this official has never been made. Ruot made the motion to approve turning the Police Department dog over to Chief Smith, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe then asked Chief Smith to report on an extended warranty for his squad car. After discussion the decision of whether or not to purchase a two year extended warranty was tabled until the next regular meeting. More information is needed before a decision can be made.

Mayor Lowe called on Attorney Antoline to discuss the Employee Personnel code. Presented ordinance #2-10-2004-1 amending the section of the code that deals with the definition of “Immediate Family” and the description of “Bereavement Pay”. King made the motion to accept Ordinance #2-10-2004-1 with omission of the last statement under Chapter 12, Article VI, 12-6-4, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Ordinance # 2-10-2004-2 was also presented deeming spite fences a nuisance. Mahone made the motion to accept Ordinance #2-10-2004-2, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Attorney Antoline presented a listing of property owners to Council for the Planning Committee to use for the annexation project. When contacting property owners Antoline recommends having a copy of the plat map available for them to view.

Antoline brought copies of an Ordinance Violation Status Sheet and a Collection Status Sheet that he drafted for Council to review. Antoline explained how they will be used and that they will be implemented by him to ensure keeping efficient track of violations and collections.

In Old Business Street Superintendent Boomer Neece gave a report about the status of the Highway 51 Bypass lighting project. He spoke to Representative Flider about the high monthly rent for the light poles and found that the only way around those charges is to purchase our own wooden light poles from Ameren or a company other than Ameren. The cost per pole through Ameren is approximately $1,300.00 and the monthly charge thereafter would be $495.00. Wood poles can be purchased elsewhere for approximately $280.00 each. An estimate from J. May which includes lights, wiring, poles and installation is $25,015.00 and the monthly charge would be $229.35. The Township will possibly be sharing in the monthly charges by paying $77.20 per month. The Village will pay the balance of $152.15 per month. Shelby County has agreed to pay $3,000.00 for the two lights that are installed on the County road which will be a big help also.

Water and Sewer Superintendent Louis Jordan reports that easements for the Putnam Street project are done and he will be putting that job up for bid in the near future.

Also in Jordan’s report he stated that wells 18 and 19 need acid treatment and requested that Council approve Sims Drilling Company doing the treatment at a cost of $4,539.00. Jordan also received an estimate from Lane Western of over $14,000.00. Mahone made the motion to approve Sims Drilling Company doing acid treatment to wells 18 and 20, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Jordan states that the Water and Sewer Department has been paying an annual water testing fee to the IEPA. That fee is being raised to $7,089.60 this year. Upon investigation Jordan learned that PDC Lab of Peoria can do the testing for much less. Over a three year period Jordan figures a savings of more than $16,200.00. Jordan reports that Macon and other surrounding communities are also going to use PDC Lab. Ruot made the motion to have the water testing done through PDC Lab, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Further in Jordan’s report he informed Council that the pump and motor at the lift station does not work. The back up pump has been installed. The estimated cost of a new pump and motor is $4,595.00. For Buchanan Motor Works to rebuild the pump and motor it will cost $1,739.00. Weakly made the motion to have Buchanan Motor Works repair the pump and motor for $1,739.00, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Jordan requested that Council approve charging a $75.00 deposit to renters AND owners. Up until now the deposit was only paid by those who rent. Attorney Antoline states that the change will have to be done by ordinance. Mahone made the motion to change the water deposit ordinance to include all new water services, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Jordan requested approval to attend three training conferences. Dates for the conferences are February 19th in Arthur, March 16th-18th in Springfield (AWWA annual meeting) and March 25th in St. Louis (Il. Rural Water Assoc.). There is no charge for the conference held in Arthur. The cost of the conference in Springfield is $175.00 and the cost of the conference in St. Louis is $150.00. Mahone made the motion to approve Jordan attending all three training programs, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.

Tolly made the motion to adjourn, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None.