February 10, 2015 — Regular Meeting

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REGULAR MEETING

February 10, 2015

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January Regular Meeting Minutes

Approval of January Special Meeting Minutes

Approval of Bills to be Paid in February

Approval of Treasurers Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of 2013 Payable 2014 TIF Reimbursements – Mayor Ruot
  2. Approval of Ministerial Alliance Lease and Ordinance – Liz Nohren
  3. Approval of Ministerial Alliance Special Use Permit – Mayor Ruot
  4. Approval for BGM to Design Treatment Process at Sewer Plant – Louis Jordan
  5. Approval of Changes to Animal Control Policy – Mayor Ruot
  6. Approval of Phillips Resignation and Final Compensation – Mayor Ruot
  7. Approval of Donation to Class of 2016 Post Prom – Mischelle Davis
  8. Approval to Purchase Locks for Police Department Doors – Chief Maynard
  9. Approval to Purchase Sim Guns – Chief Maynard
  10. Approval of Police Department Spring Project – Chief Maynard

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Joann Lower and Zach Hite. Don Henry and Dave Little were absent. Employees present were Louis Jordan, Ramiro Estrada, Ed Hanley, Chief Maynard, Officer Lamb and Attorney for the Village Dustin Probst was also present. Others present included Mike Reschke, Don Giles, Steve Hooper, Ed Broaddus, Rod Hite, Sheriff Koontz and Deputy Rob McCall.

Maynard made the motion to approve the January Regular Meeting Minutes, Lower seconded. Council voting Yes: Maynard, Lower and Hite. Abstain: Henry. No: None.

Henry made the motion to approve the Bills to be Paid in February with additions and corrections, Hite seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Hite made the motion to approve the Treasurers Report, Henry seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

In Committee Reports Maynard stated that the Village phone system is out of order and needs a replacement part. Maynard suggested that it might be a good time to get prices for a new system. Clerk Davis stated that the current system is now discontinued. Davis also stated that a replacement part has not been ordered because a credit card application was received from the company rather than a credit application. She is still waiting for the credit application. Council was in agreement for Maynard to obtain prices for a new system.

Clerk Davis presented the TIF reimbursement requests for the fiscal tax year 2013 payable in 2014. TIF Consultant Keith Moran has calculated and approved payments to Westmore Equities and DMJ Construction. Lower made the motion to approve TIF Reimbursements per Keith Morans recommendation, Maynard seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Attorney Probst presented the Ministerial Alliance Lease Agreement and Ordinance 2015-1 Authorizing Lease of Municipally Owned Property to the Moweaqua Ministerial Alliance. Term of the lease will commence on February 10th, 2015 and continue for 99 years or until February 10th, 2114 unless Lessor ceases to exist as an Illinois not-for-profit corporation. Maynard made the motion to approve Ministerial Alliance Lease Ordinance #2015-1 and Lease Agreement, Lower seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Mayor Ruot presented a Special Use Permit application from the Ministerial Alliance. The Ministerial Alliance is requesting approval to construct and operate a food pantry facility on property that is zoned SR-2 and located at 326 N. Main Street. The Zoning and Planning Commission met and voted unanimously to approve the Special Use Permit for the Moweaqua Ministerial Alliance. Lower made the motion to approve the Special Use Permit for the Moweaqua Ministerial Alliance, Henry seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Mayor Ruot called on Water and Sewer Superintendent Louis Jordan to discuss a new treatment process at the Sewer Plant. Jordan explained that the IEPA is requiring the Village to implement a chlorination process at the Sewer Treatment facility. Jordan requested approval for BGM Engineering to design a chlorine treatment process for the Sewer Treatment facility. Maynard made the motion to have BGM Engineering design a chlorine treatment process for the Sewer Treatment facility, Hite seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Mayor Ruot requested approval to pay Rodney Phillips for a total of 497.50 hours of accumulated Vacation, Personal Days, Sick Days and Comp. Time upon his date of resignation on February 6th, 2015. Maynard made the motion to approve final departing pay to Rodney Phillips for 497.50 hours, Henry seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Clerk Davis presented a donation request from the CAM Class of 2016 Post Prom Committee. After discussion Hite made the motion to donate $100.00 from the Water and Sewer budget and $100.00 from the Drug/Alcohol fund, Lower seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Chief Maynard requested approval to purchase keypad locks for the three interior doors to the Police Department. Maynard stated that materials and labor for the project will be approximately $1,050.00 and can be paid for from the Drug/Alcohol fund. Hite made the motion to approve having J.P. Construction install keypad locks on the interior Police Department doors for $1,050.00 to be paid for from the Drug/Alcohol fund, Henry seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Chief Maynard requested approval to purchase Sim Training Guns from the Drug/Alcohol fund. Henry made the motion to approve purchasing Sim Training Guns from the Drug/Alcohol fund, Hite seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Chief Maynard explained that he is interested in planning a special project engaging Junior High students in an essay competition. Winners of the competition will be invited on a supervised fishing trip and cook out. After discussion Maynard approved allowing Chief Maynard to spend $500.00 from the Police Department miscellaneous fund for the special project, Lower seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Henry seconded. Council voting Yes: Maynard, Henry, Lower and Hite. No: None.