February 11, 2014 — Regular Meeting

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REGULAR MEETING

February 11, 2014

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January 7th Special Meeting Minutes

Approval of January Regular Meeting Minutes

Approval of Bills to be Paid in February

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Amended Tax Levy Ordinance #2-11-2014-1– Liz Nohren
  2. Approval of Enbridge Lease Agreement – Liz Nohren
  3. Hankins Litigation – Liz Nohren
  4. Approval of Ordinance #2-11-2014-2 Authorizing the Establishment of an Auxiliary Police Force – Liz Nohren
  5. Main Street “No Parking” – Mayor Ruot
  6. Approval to Hire Part Time or Full Time Police Officer – Mayor Ruot
  7. Approval of Property Lien and Foreclosure – Dave Little
  8. Approval of TIF Reimbursements – Mischelle Davis
  9. Approval to Create a Petty Cash Fund for Police Department Postage – Chief Maynard
  10. Approval to Close Out Old DARE Account – Chief Maynard
  11. Approval of Cabinet Estimate – Chief Maynard
  12. Approval of Indemnification Policy – Chief Maynard
  13. Approval to Hire Auxiliary Police Officers – Chief Maynard
  14. Approval of Plumbing Bids – Chief Maynard
  15. Approval of Construction Bids – Chief Maynard
  16. Approval to Pay Golf Bond Payment – Joann Lower
  17. Approval to Pay 50{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Down For Materials For Golf Course Restroom Remodel – Joann Lower

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Joann Lower, Dave Little and Zach Hite. Larry Burgener was absent. Employees present were Chief Maynard, Officer Lamb, Louis Jordan, Mike Seitz and Attorney for the Village, Liz Nohren was also present. Others present included Steve Hooper and Mike Reschke.

Hite made the motion to approve the minutes of the January 7th Special Meeting, Lower seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Maynard made the motion to approve the minutes of the January Regular Meeting, Hite seconded. Council voting Yes: Maynard, Lower, Little and Hite. Abstain: Henry. No: None.

Maynard made the motion to approve the Bills to be Paid in February with additions and corrections, Lower seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Little made the motion to approve the Treasurer’s Report, Maynard seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Lower reported for the Golf Committee that the clubhouse remodel is progressing well and the bathrooms are finished. Lower also discussed the Golf Course Lease Agreement between Brad Burcham and the Village of Moweaqua. After discussion Attorney Nohren stated that the Golf Course Lease Agreement should be put on the March Agenda.

Hite inquired about whether the Village should post “No Concealed Carry” signs. Attorney Nohren stated that Council should state their approval of posting the signs. The signs can be printed off the internet. Council was in agreement to post the “No Concealed Carry” signs on all Village owned property.

Lower stated that it has been brought to her attention that there is a portion of sidewalk on the 100 block of S. Shelby that needs to be replaced. It is sunken so it holds water, mud and ice. Little stated that Street and Alley Superintendent Ramiro Estrada can put that on his sidewalk list for this spring. Water and Sewer Superintendent Louis Jordan stated that due to tile work last spring, no sidewalks were done.

Lower also inquired whether or not citizens should be angle parking along the boulevard on side streets. Chief Maynard stated that there is no ordinance against it unless it impedes the flow of traffic. Mayor Ruot recommended that the person who has the complaint should file a written complaint at the Village Hall.

Attorney Nohren reported that the complaint as it relates to the Adrian property is ready to be signed and filed. Nohren stated that the title holders of record are deceased. Some of the children have been contacted and some could not be reached. Nohren explained that she will move ahead with the case, however, the court may require probate which can be expensive. Nohren suggested that the Village may as well go the next step and find out what can be done.

Attorney Nohren stated that there has been another dog attack in the Julie Jones case. Nohren reported that $300.00 of the fine from the previous judgment has been paid by Jones. Attorney Nohren stated that since there has been an additional attack she will ask the court to have the dog eradicated.

Mayor Ruot reported receiving a letter from Army Veteran Bill Trow who will be walking the North South length of Illinois. Trow is taking pledges and will donate the proceeds to the VVA. Trow has asked permission to camp overnight in the Moweaqua Park on the July 29, 2014. Mike Seitz stated that curfew in the park is 10:00 P.M. but an exception can be made in this case. Mayor Ruot will contact Mr. Trow.

Mayor Ruot thanked the Village Employees for the good job cleaning up after the snow.

Attorney Nohren presented Amended Tax Levy Ordinance #2/11/14-1. Attorney Nohren explained that all county properties were reassessed which allows the Village to levy more. The amended tax levy ordinance reflects that change. Little made the motion to approve Amended Tax Levy Ordinance #2/11/14-1, Henry seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Attorney Nohren presented an Enbridge Lease Agreement. This is the same agreement that is being proposed to all municipalities and counties affected by the Enbridge pipeline. A $2,000.00 management fee will be received by the Village in return for allowing Enbridge to come in and do the work they need to do. This fee does not include any other costs for damages to the roads. Attorney Nohren states that this fee is fair and reasonable and that she recommends approving the agreement. Little made the motion to approve the Enbridge Lease Agreement, Hite seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Attorney Nohren reported that the complaint against Hankins has been filed with the court. Nohren stated that she has since received three calls requesting more time to get the property cleaned up. Nohren inquired whether Council wants her to continue with the court date or give Hankins more time. Council was in agreement that Hankins has had ample time to resolve the issue and has received several notices. Council was in agreement that the Village vs. Hankins should be decided in Court.

Council had many questions regarding the Approval of Ordinance #2-11-2014-2 Authorizing the Establishment of an Auxiliary Police Force, Approval to Hire Part Time or Full Time Officer(s) and Approval to Hire Auxiliary Police Officers. Council agreed that these three items should be on the March Regular Meeting Agenda.

An Ordinance regarding parking on North, South, East and West Main Streets will be presented at the March Regular Meeting. The signs will allow for “2 Hour Parking Only Monday – Sunday 8:00 A.M. to 8:00 P.M.”

Council requested that Attorney Nohren pursue Lien and Foreclosure on property located at 310 S. Plum which has been abandoned. Jordan stated that there is a delinquent water bill against the property and also a clean up bill for mowing and removing debris. Nohren requested copies of those bills. Lower made the motion to approve Attorney Nohren pursuing Lien and Foreclosure against 310 S. Plum, Little seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Village Clerk Mischelle Davis presented TIF reimbursement bills from Westmore Equities, DMJ Construction, Richard Norsen Properties and Voudrie’s Auto. TIF Consultant Keith Moran has reviewed, calculated and approved the payments due. Little made the motion to approve the TIF Reimbursements, Lower seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

At the January Regular Meeting Chief Maynard requested approval to change DARE account 01.114 to a postage account with a beginning balance of $200.00 and two debit cards. However, the bank does not issue debit cards to businesses. So Chief Maynard requested instead, approval to create Police Department Petty Cash Postage Account #01.130 using $200.00 from Account #01.114 for starting cash. Hite made the motion to approve creating a Petty Cash Postage Account #01.130 using $200.00 from DARE Account #01.114 for starting cash, Maynard seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Chief Maynard then requested approval to close the old DARE Account #01.114 and deposit the balance of funds into the Drug/Alcohol Account. Lower made the motion to approve closing the old DARE Account #01.114 and depositing the balance into Drug/Alcohol Account, Henry seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Chief Maynard presented a $1,072.10 quote from D. Davis & Son for a sink cabinet and counter top for the Police Department. Lower made the motion to accept the quote of $1,072.10 from D. Davis & Son for a sink cabinet and counter top for the Police Department, Henry seconded. Council voting Yes: Henry, Lower, Little and Hite. Abstain: Maynard. No: None.

Chief Maynard presented three plumbing quoted for the Police Department sink and faucet. Little made the motion to approve the quote from Gates Plumbing for $1,050.00, Maynard seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.

Chief Maynard presented an Indemnification Policy which is, as Attorney Nohren explained, a basic letter agreement between the Macon County Sheriff’s Office and the Village of Moweaqua. The agreement states that the Village of Moweaqua will be allowed to use the shooting range owned by the Macon County Sheriff’s Department and that if any of our employees who use it are injured the Macon County Sheriff’s Department will be held harmless. Attorney Nohren stated that there is nothing unusual in the agreement that would be a detriment to the Village if entered into. Little made the motion to approve the Indemnification Policy with the Macon County Sheriff’s Department, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Chief Maynard presented three construction quotes for replacing the Police Department entry doors with new steel doors, key pad entry and addition of steel bars on the window at the front entrance. After discussion Little made the motion to approve the quote from J.P. Construction for $5,250.00, Lower seconded. Council voting Yes: Maynard, Lower, Little and Hite. Abstain: Henry. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Henry made the motion to adjourn, Lower seconded. Council voting Yes: Maynard, Henry, Lower, Little and Hite. No: None.