February 12, 2020–Regular Meeting

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Call to Order Pledge to the Flag Roll Call

CONSENT AGENDA
Approval of Amended December Regular Meeting Minutes Approval of January Regular Meeting Minutes
Approval of January 27th Public Hearing Minutes Approval of January 29th Special Meeting Minutes Approval of Bills to be Paid in February
Approval of Treasurer’s Report

Committee Reports Attorney’s Report Mayor’s Report Public Comment

NEW BUSINESS
1. Swearing in of Police Chief Brian McReynolds – Mischelle Davis
2. Discussion and Possible Action Regarding Uniform Purchase for Police Chief – Chief McReynolds
3. Discussion and Possible Action Regarding Engineering Estimate for Sidewalk Project on Gorden Rd. – Mark Bingham
4. Discussion and Possible Action Regarding Engineering Estimate for the Bike Path Project on East Main Street – Mark Bingham
5. Approval of Ordinance #2020-03 Amending Water Rates in the Village of Moweaqua – Attorney Garwood
6. Approval of Ordinance #2020-04 Authorizing the Execution of a Non-Exclusive Franchise Agreement for Fiber Optic Internet Service Infrastructure- Attorney Garwood
7. Approval of Resolution 2020-R2 Providing for the Expenditure of Tax Increment Financing Funds for Use by the Moweaqua Community Fire Protection District – Mayor Neece
8. Discussion and Possible Action Regarding the Personnel Policy Manual – Attorney Garwood
9. Discussion and Possible Action Regarding the Purchase of a Smaller Phosphate Pump and Tubing – J.D. Malone
10. Discussion and Possible Action Regarding R.E. Pedrotti Quote for Magnetic Flowtube with Transmitter-Ramiro Estrada

11. Discussion and Possible Action Regarding Lighting and Electrical for New Maintenance Shed – Ramiro Estrada
12. Discussion and Possible Action Regarding Bids to Upgrade Village Hall Offices to 200 AMP Electrical Service-Mayor Neece
13. Discussion and Possible Action Regarding Employee 6 Month Reviews and Wage Increases -J.D. Malone
(a) Water Clerk
(b) Street & Alley Superintendent
(c) Water Superintendent
14. Executive Session – Mayor Neece
(a) Regarding the Appointment, Employment, Compensation, Discipline,
Performance or Dismissal of a Specific Employee
(b) Pending Litigation
(c) Real Estate
15. Approval of Executive Session Minutes – Mischelle Davis

Adjourn

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REGULAR MEETING
February 12, 2020

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Dana Fore, Shawn Conlin, J.D. Malone, Josh Whitney and Sean Hayes. Employees present were Beth Hawn, Ramiro Estrada, Chief McReynolds, Officer Jones, Officer Johnson, Brad Sams, Anderson Himes, Mischelle Davis and Attorney for the Village, Scott Garwood was present via cell phone. Others attending included Steve Hooper, Cathy Carter, Mark Bingham, Scott Carter, Lynnette McReynolds, Lonnie Horton and Brandon and Kelli Rarick.
Malone made the motion to approve the Consent Agenda with Additions and Corrections including the amended December Regular Meeting Minutes, January Regular Meeting Minutes, January 27th Public Hearing Minutes, January 29th Special Meeting Minutes, Bills to be Paid in February and Treasurer’s Report, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Buildings and Grounds Committee Chairman Kenny Long reported that a committee meeting was held January 31st. Items discussed included the sale of the Macon Street shed, new Public Works building construction progress, kitchenette electrical status and the condensation issue at Village Hall. Long stated that bids for appraisals of the shed have been obtained. Long also stated that Assured will be coming to look at the garage roof and give a quote to repair the structure and prevent condensation.
Long reported that the Street and Alley Committee met to continue discussion regarding the Sidewalk and Drainage Study and also general Street and Alley business. Long stated that the committee recommends moving forward with the Sidewalk and Drainage Project which is on the agenda for consideration.
Finance Committee Chairman Shawn Conlin reported for the Finance Committee that all departments should be working on their budgets and turning them in as soon as possible.
Golf Committee Chairman Sean Hayes reported for the Golf Committee that new internet service has been installed and E-Z Links training will begin in February. They will be advertising for summer help soon. Season pass sales are up over 2019 however, gaming is down due to decreased traffic in the winter months. Hayes stated that they are looking into purchasing a defibrillator.
Personnel Committee Chairman J.D. Malone stated that the Personnel Policy manual is being reviewed and will be ready for approval at the March Regular Meeting.
Malone also reported for the Water and Sewer Committee that a meeting was held February 4th to discuss the Hanover/Wall Watermain Project and general business. Malone stated that the IEPA Loan Application for the Hanover/Wall Watermain project was reviewed. Other items discussed are on the Agenda for consideration.
Attorney Garwood reported that all but one signature for the disconnection of property owned by Margorie Gorden and Heritage Lands has been obtained. Council will be able to vote on the disconnection at the April Regular Meeting after a 30-day review period of the petition to de-annex has been filed. Garwood stated that the Gregory Annexation Agreement Ordinance will be presented at the March Regular Meeting and the Annexation Ordinance will then be presented at the April Regular Meeting. A Zoning Hearing will not be required because the property will be coming into the Village as an SR-1 which is the most restrictive designation. Garwood reports that the Attorney for BCH is preparing a proposed annexation agreement for our consideration. An Ordinance will be prepared for the March Regular Meeting for adoption of the Personnel Policy Manual as part of the Code of Ordinances.
Mayor Neece reported that all Revolving Loans are paid in full and two new loans have been issued. Mayor Neece reported that he has inquired about cell phones for trustees per Josh Whitney’s request. The Village can get up to 6 phones at no charge. Thereafter the monthly bill would be approximately $39.99 per phone, per month. Mayor Neece stated that there have been some changes to our Frontier phone service and the billings need to be reviewed to see if there are any unnecessary charges that can be disputed. The money saved could be put to better use for trustee cell phones. Council can consider and discuss this in more detail at a future meeting.
Mayor Neece reported that he received a resignation letter from Anderson Himes who has served as the Street/Water Assistant for the last year and a half. Anderson’s resignation will be effective February 21st. Mayor Neece thanked Anderson for his service to the Village of Moweaqua.
Mayor Neece informed Council that a “Cookies with the Cops” reception is scheduled for March 8th from 2:00 P.M. to 4:00 P.M.
Mayor Neece reported that the annual TIF Joint Review Board Meeting was held on January 21st, 2020 at 1:00 P.M. A copy of the minutes from that public meeting were read by Mayor Neece and are on file with the Clerk.
Mayor Neece called on Scott and Cathy Carter to come forward and be recognized for their achievement as owners of Blue Sage Apiary. Cathy Carter explained that as part owner of the apiary she decided to enter her homemade honey at the State Fair where she won 6th place. She then went on to enter her honey in the Nationals contest presented by the American Bee Federation. Carter explained that her honey had to be flawless. No bubbles, or foam in the honey itself and the glass jar had to be perfectly clear. Out of 116 entries there were eleven 1st place winners and she was one of them. Entries could score from 0 to 100 and Carter’s score was 99. Carter stated that she received a plaque and ribbon and was very pleased that her honey sold at auction for $230.00. Mayor Neece congratulated the Carter’s on their successful business and Cathy for her award-winning honey.
Mayor Neece welcomed newly hired Police Chief Brian McReynolds who was sworn in by the Clerk. McReynolds is a retired Conservation Police Officer from Shelbyville. The Moweaqua Police Department will now consist of three full time officers. Patrol Officers Adam Jones and Justin Johnson will serve under McReynolds supervision.
McReynolds requested approval to purchase uniforms for himself. The uniform budget for the current fiscal year has been used. McReynolds stated that there is money left in his budget for contingency purchases and would like to use that for uniforms. Whitney made the motion to approve the purchase of uniforms for the Police Chief from the Police Department contingency fund, Long seconded. Council voting Yes: Long, Fore, Colin, Malone, Whitney and Hayes. No: None.
Village Engineer, Mark Bingham presented a proposal for plans and bidding documents for
Sidewalks and a bike path along East Main Street and Gorden Road. Chastain & Associates will perform the necessary final survey, detail design, and bidding documents such as determining final grades and alignment, bidding plans and specs, coordinate with the County Engineer and easement document preparation. After discussion, Conlin made the motion to approve the engineering estimate from Chastain & Associates for the Gorden Road Sidewalk, Main Street bike paths and easement preparation, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented the Amended Water Rate Ordinance #2020-03. A 2% increase will become effective January 1, 2022 and reviewed annually thereafter. The increase is necessary to offset the cost of the new Hanover/Wall Watermain and improvements. Fore made the motion to approve the Amended Water Rate Ordinance #2020-03, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented A.C.T.S., LLC Non-Exclusive Franchise Agreement for Fiber Optic Internet Service Infrastructure Ordinance #2020-04. The Village will grant A.C.T.S. a non-exclusive franchise to construct, maintain and operate internet service infrastructure in, over, under, across and through the public rights-of-way of the Village. The franchise agreement is granted for the sole purpose of allowing A.C.T.S. to provide internet service to its customers. In exchange, A.C.T.S. will provide internet service to all Village government facilities without charge for the duration of the agreement. Conlin made the motion to approve A.C.T.S., LLC Franchise Agreement Ordinance #2020-04 for Fiber Optic Internet Service Infrastructure, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented Resolution #2020-R2 Providing for the Expenditure of Tax Increment Financing Funds for use by the Moweaqua Community Fire Protection District. The Fire Protection District has requested a grant in the amount of $19,999.00 from TIF Funds to support costs related to maintaining their ability to provide adequate and necessary fire and emergency medical services within the Moweaqua TIF District. The grant will be used specifically to upgrade auto extrication tools. After discussion, Fore made the motion to approve Resolution #2020-R2 providing for the Expenditure of TIF Funds for use by the Moweaqua Community Fire Protection District, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Water and Sewer Committee Chairman J.D. Malone requested approval to purchase a smaller phosphate pump and tubing. Malone explained that the pump originally supplied is too large and that a smaller pump is needed for low flow days. Cost of the pump from Water Solutions will be $895.00 plus shipping. Cost for 100 feet of ¼” tubing will be $133.00. Whitney made the motion to purchase a phosphate pump from Water Solutions for $895.00 plus shipping and tubing for $133.00, Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Water and Sewer Superintendent Ramiro Estrada presented a quote from R.E. Pedrotti for a 1.5-inch Foxboro Magnetic Flow tube with transmitter. Estrada explained that there was a malfunction with the nitrate system and the meter had to be repaired. Cost for the flow tube and transmitter are estimated at $3,120.00. Fore made the motion to accept the quote of $3,120.00 from R.E. Pedrotti for a magnetic flow tube and transmitter, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Estrada requested approval to purchase lighting for the new Street/Water Shed. After discussion Fore made the motion to purchase lighting for the new Street/Water Maintenance shed not to exceed $3,800.00, Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented three electrical bids for the Village Hall kitchenette, generator and upgrading to 200 Amp service. After discussion Conlin made the motion to approve the bid of $12,268.44 from J-May Electric for Village Hall kitchenette, generator and upgrading to 200 Amp service, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None. One half of the total cost will be paid from TIF funds and the other half from Business District funds.
Conlin made the motion to enter Executive Session regarding the appointment, employment, compensation, discipline, performance or dismissal of a specific employee, pending litigation and /or real estate, Fore seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Fore made the motion to end Executive Session, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Malone made the motion to approve pay increases of .50 cents per hour beginning with the next full pay period in February for the Water Clerk, Street and Alley Superintendent and the Water and Sewer Superintendent, Conlin seconded. Council voting Yes: Long, Fore, Conlin,
Malone, Whitney and Hayes. No: None.
Fore made the motion to approve the Executive Session Minutes for December 1, 2019, December 18, 2019 and January 27, 2020, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Whitney made the motion to adjourn, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.