February 13, 2007 — Regular Meeting

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REGULAR MEETING

February 13, 2007

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in February

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Community Development Loan – Ed Heck
  2. Approve Revolving Loan Fund Payment of $2,000.00 – Mayor Lowe
  3. Tolly Variance Ordinance – Mike Antoline
  4. Outside Village Limits Brush Pick Up – Mayor Lowe
  5. J.P. Construction Final Payment – Howard Wise
  6. Approve Carpet Payment from CIPS Fund – Howard Wise
  7. Recycling – Jim Mahone
  8. Yearbook Ad – Mischelle Davis

UNFINISHED BUSINESS

Adjourn


The regular meeting of the Moweaqua Village Council was called to order by Mayor Lowe. Roll Call was answered by Howard Wise, Mark Thomas, Steve Ruot and Louise Weakly. Employees present were Boomer Neece, Louis Jordan and Officer Maynard. Others in attendance included Bill McKinney, Mike Reschke, Carolyn Downs and Carrie Downs.

After corrections Weakly made the motion to approve the minutes of the January Regular Meeting, Ruot seconded. Council voting Yes: Wise, Thomas, Ruot and Weakly. No: None.

Thomas made the motion to approve the Treasurer’s Report, Weakly seconded. Council voting Yes: Wise, Thomas, Ruot and Weakly. No: None.

Ruot made the motion to approve the Bills to be Paid in February with additions, Wise seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe inquired of Council if the Street and Alley Department should pick up brush for residents living just outside village limits. After discussion Thomas made the motion not to approve brush pick up for residents outside village limits, Weakly seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe requested a motion from council regarding a partial revolving loan payment of $2,000.00. Mayor Lowe states that Attorney Antoline advises acceptance of the $2,000.00 payment towards the delinquent balance of $4,232.00. Mahone explains that the recipient of the loan has declared a Chapter 13 bankruptcy which is a type of debt reorganization and that the Village may eventually recover all of the delinquent balance due. However, if we don’t accept this $2,000.00 payment we may not receive any compensation at all. After discussion Wise made the motion to accept $2,000.00 towards the $4,232.00 balance of a revolving loan, Thomas seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe called on Water and Sewer Superintendent Louis Jordan to report about the generator bids that were opened at noon on February 13th. Three bids were received with Mid-South being the low bidder at $49,580.00. After discussion Weakly made the motion to accept the bid from Mid-South for $49,580.00, Mahone seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Next in New Business Mayor Lowe presented a Community Development Loan application from Carolyn Downs. Downs is requesting $30,000.00 to purchase Bill McKinney’s interest in the cake and candy shop with McKinney as co-signer. The project cost will total $79,200.00. Terms of the loan are $403.00 monthly over a period of 8 years. Mahone made the motion to approve loaning Carolyn Downs $30,000.00 from The Community Development Loan Fund, Weakly seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

During Committee Reports Officer Maynard reported receiving a notice from CCMSI in reference to the accident that took place on his property involving squad 101. Police Committee Chairman Steve Ruot reports that he has been in contact with CCMSI and plans to hold a personnel meeting to discuss his findings. Ruot also stated that he would have a more in depth report at the next regular meeting. In addition Ruot advised Maynard and other employees not to use personal vehicles for any Village business until further notice.

Building and Grounds Committee Co-Chairman Howard Wise reported that in the new offices a little trim work is left to be done, vinyl flooring and plumbing in the bathroom and carpet in the main areas. A new double steel door will be installed at the rear entrance.

Building and Grounds Committee Co-Chairman Steve Ruot stated that Street & Alley Superintendent Boomer Neece has been working to clean up and repair the furnace room which will have to be passed through to get to the new offices. The basement door has been hinged opposite what it was so as not to be a falling hazard when exiting the rear of the new offices. A rail will also be installed around the basement door for further protection. Ruot added that after employees have been moved to their new offices the Police Department would like to expand and make use of the vacated space.

Village Clerk Mischelle Davis presented an application for a variance filed by James Tolly. Tolly is requesting approval to build a new home 17 feet from the front property line rather than 25 feet. The house will be built on lots 5 and 6 in block 12 of the original town of Moweaqua also known as 325 N. Shelby. The Zoning Board of Appeals met and voted unanimously to approve the variance request. After discussion Mahone made the motion to grant a variance to James Tolly allowing a home to be built at 325 N. Shelby 17 feet from the front lot line rather than 25 feet, Thomas seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Building and Grounds Committee Co-Chairman Howard Wise discussed with Council what account the final payment for J.P. Construction should be taken from. Wise stated that the grant which has been applied for has not yet been received. If the Village is approved for a grant it will be refunded to the proper account when received. Water and Sewer Superintendent Louis Jordan recommends that the $10,000.00 monthly loan payment he makes from the Water and Sewer fund to the General Fund be used to make the final payment to J.P. Construction. After discussion Mahone made the motion to use the $10,000.00 loan payment from the Water and Sewer fund towards the J.P. Construction bill in addition to a short term loan of $1,000.00 from the CIPS fund, Ruot seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mahone reports that the Rotary Club no longer has the funds or man power to hold recycling past February 2007. Mahone stated that the Community has been participating in the program and that it has proven to be beneficial to the community. However, the price for recycling has increased and unless other arrangements can be made, residents will be notified that recycling will no longer be available. Street & Alley Superintendent Boomer Neece stated that Assumption has a recycling program and he will find out how they conduct their program and report at the next regular meeting.

The Clerk requested approval to pay $200.00 to CAM for a full page ad in their yearbook. Placing our ad supports publication of the yearbook and the Village has placed annual ads in recent years. Mahone made the motion to approve paying $200.00 to CAM for a full page year book ad, Wise seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

The Mayor requested a motion to adjourn if there was no further business to discuss.

Ruot made the motion to adjourn at 8:11, Thomas seconded. Motion carried.