February 13, 2017 — Regular Meeting

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The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Marcia Maynard, Joann Lower, Mike Reschke and Attorney for the Village, Liz Nohren was also present. Employees present were Louis Jordan, Ramiro Estrada and Officer Chaffin. Others present included Will Nohren, Steve Bainbridge, Sharon Carlson, Ryan Bell, Shaune and Ann Earnest, Lucas Lower, Tyler Martin and Rick Stiner.

Maynard made the motion to approve the January Regular Meeting Minutes, Neece seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Neece made the motion to approve the Bills to be Paid in February with additions and corrections, Lower seconded. Council voting Yes: Neece, Maynard, Lower, and Reschke. No: None.

Maynard made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

In Committee Reports Neece stated that the Police Committee met and discussed the training facility, PTI training, ordinances and the budget. Neece stated that the Training Facility is on the agenda for further discussion.

Neece also stated that the Street and Alley Committee met and discussed upcoming projects. Neece explained that there will be less sidewalk work and MFT work done due to the new water main project.
Neece requested that Attorney Nohren research whether or not the Village should be receiving tax funds from internet service. It does not appear on his bill and he reads the utility tax ordinance to say any transmission through wires should be taxed. Nohren agreed to look into it.

Lower reported for the Building and Grounds Committee that she was unable to obtain all the price quotes for the Police Department garage maintenance. She will report at the March Regular Meeting.
Finance Committee Chairman Mike Reschke requested that Attorney Nohren give her opinion on how to restructure the Revolving Loan Fund now that it has been turned over to the Village and will no longer be controlled by State guidelines. Nohren agreed to report at the March Regular Meeting.

In Attorney Nohren’s report she introduced her son Will who accompanied her to the meeting and attends third grade in Shelbyville. Nohren also thanked Council for the Christmas gift.

Mayor Ruot called on Sharon Carlson who was in attendance with Ryan Bell representing Legacy Grain Cooperative. Carlson explained that Legacy Grain will be starting a building project that will be located just outside the Village limits to the North of Cedar Street. Two bins will be erected where the FS Plant used to be. Carlson provided a map of the location and stated that her main concern is the traffic and included a diagram of where it will be routed. Carlson was asked if she would consider being annexed into the Village limits. Carlson stated that she would like a proposal including the benefits of annexation. Carlson also stated that thus far she is of the opinion that staying outside the Village limits would be better because they would not have to follow zoning guidelines.

Mayor Ruot called on Ann Earnest who was in attendance to make Council aware of her animal rescue business, Tiny Blessings. Earnest reported that she operates an animal rescue from her home and houses up to five animals at a time, mostly cats. Earnest stated that all cats that come to her rescue are spayed or neutered and found homes usually within two weeks. Earnest stated that she works with Beth Hughes of Decatur and can have feral cats caught, spayed or neutered for free and returned to the wild or found homes on farms where barn cats are needed. Hughes operates the Animal Carevan and is also affiliated with the Animal Protective League in Springfield. Earnest explained that she wanted to make Village Officials aware of her business due to an incident involving a family member who made a complaint against them and made false allegations regarding conditions and the types of animals that they accept. She is only caring for cats at this time due to lack of space and has never had farm animals of any kind at the rescue. All animals are cared for in her home. Earnest asked if Council had any questions or concerns. After discussion it was determined that a Special Ordinance should be created to allow this sort of business. Attorney Nohren will prepare an Ordinance for the next Regular Meeting.

In New Business Attorney Nohren presented Employee Health Insurance Ordinance #2017-1. The Employee Health Insurance Ordinance has been amended to state that the Village will pay an average of $600.00 per month to the insurance provider for each full time employee for health insurance. Maynard made the motion to approve Employee Health Insurance Ordinance #2017-1, Reschke seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Attorney Nohren informed Council that progress is being made relating to the Training Facility
Intergovernmental Agreement. The Attorney representing the Fire Protection District responded to her letter and has made the changes that were recommended. A location for the facility still has to be determined and a waiver would have to be signed by anyone who uses the facility. Also, Nohren inquired what insurance limits the Village wants to impose. Council was in agreement that $1,000,000.00 should be sufficient. Nohren will present the Intergovernmental Agreement for approval when the location of the facility has been established and waivers have been signed.

Mayor Ruot presented bids for the demolition and removal of the structure located at 502 S. Plum. Mayor Ruot stated that he asked for contractors to bid two different ways. One bid should include the removal and the other exclude the removal. Mayor Ruot also had Advanced Disposal bid the removal. After discussion Lower made the motion to accept the lowest bid which was from JBurgener Excavating in the amount of $3,700.00 for tearing down and removing the structure at 502 S. Plum, Maynard seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Mayor Ruot called on Steve Bainbridge who was in attendance to present and discuss Burdick Plumbing’s Payment Estimate No. 1. The amount due at this time for work completed by Burdick Plumbing on the new Water Treatment Plant and Well 21 is $36,000.00. After discussion Neece made the motion to approve immediate payment of Burdick Plumbing Estimate No. 1 in the amount of $36,000.00 for 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of work completed on the new Water Treatment Facility and Well 21, Lower seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Mayor Ruot presented the Stiner Plumbing TIF Agreement which was prepared by TIF Consultant Keith Moran. Mayor Ruot recommended the terms be that the Village will reimburse the Developer 60{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of the net TIF Revenues generated by the Property annually for period of twelve (12) years, not to exceed $120,000.00. After discussion Neece made the motion to approve the Stiner Plumbing TIF Agreement with modifications, Lower seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Water and Sewer Superintendent Louis Jordan presented the Annual Corrpro Cathodic Protection Maintenance Agreement for the ground storage water tank. The cost for the annual maintenance agreement is $635.00. Corrpro will inspect, test and clean the rectifier, controls, meters, contacts wiring and connections and replace fuses as required. The system will be adjusted for optimum corrosion control on the submerged metal tank surface as well. Neece made the motion to approve the Annual Corrpro Cathodic Protection Maintenance Agreement for $635.00, Maynard seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Jordan requested approval for accommodations for four nights at Red Roof Inn for Eric Baker while he attends the Wastewater Short School. Cost for the accommodations is $82.92 per night. Maynard made the motion to approve accommodations at the Red Roof Inn for four nights at $82.92 per night for Baker while he attends Wastewater Short School, Neece seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Finance Committee Chairman Mike Reschke requested approval to transfer $15,000.00 from the General Fund Savings to the Golf Course Checking Account for operating expenses and add the amount to the Golf Course loan balance. After discussion Reschke made the motion to approve the transfer of $15,000.00 from General Fund Savings to the Golf Course checking account and add it to the Golf Course Loan, Lower seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Mayor Ruot called on Lucas Lower of Airwave Consulting to present his proposal for the Moweaqua website. Lucas and his business partner Tyler Martin explained that they would like to redesign and modernize the Village website and also make it mobile friendly. The website will not only be made more inviting but will include modern features that are not available on our current website. After a very informational presentation Neece made the motion to approve Airwave Consulting Website Redesign Proposal at a cost of $800.00, Facebook Account at a cost of $200.00 and a monthly maintenance fee, Maynard seconded. Council voting Yes: Neece, Maynard, and Reschke. No: None.

Street and Alley Committee Chairman Boomer Neece requested approval to obtain bids for a new street maintenance shed. Neece explained that the money that has been saved to purchase a new dump truck would be used for the new building. Neece stated that the building would be constructed on the South side of the new Water Plant. Neece recommended that the new building be large enough to house all Village equipment and that the old building be sold. Reschke stated that the funds received from the sale of the old building should be put in savings for a new dump truck. After discussion Maynard made the motion to approve obtaining bids for a new Street Maintenance Building, Neece seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Street and Alley Superintendent Ramiro Estrada requested approval to sell the two old leaf vacs since
they are no longer in use. Lower made the motion to approve obtaining bids for the two old leaf vacs, Maynard seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Mayor Ruot presented a request from the CAM Class of 2018 Post Prom Committee for a donation. An event is held at the high school where the kids can enjoy games, entertainment, food and prizes. In addition to seeking donations the committee holds fund raisers for the event as well. Neece made the motion to approve donating $200.00 to the Post Prom from the Water and Sewer Community Relations account, Reschke seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Mayor Ruot presented a request from the CAM Yearbook Staff for a donation. Last year the Village purchased a full page yearbook ad for $200.00. The price is the same this year. Neece made the motion to approve purchasing a full page yearbook ad for $200.00, Lower seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Mayor Ruot requested a motion to enter Executive Session to review the Executive Session minutes from July 2013 through July 2015. Maynard made the motion to enter Executive Session for review of executive session minutes from July 2013 through July 2015 and decision regarding whether executive session minutes should be made open to the public or remain closed, Lower seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Neece made the motion to end Executive Session, Lower seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Lower made the motion to approve that all Executive Session Meeting Minutes from July 2013 through July 2015 remain closed, Neece seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Lower made the motion to destroy the recordings of all Executive Session Meeting Minutes from July 2013 through July 2015, Reschke seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.

Neece made the motion to adjourn, Maynard seconded. Council voting Yes: Neece, Maynard, Lower and Reschke. No: None.